Finance & Administrative Officer job at Kakenya’s Dream
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21 Days Ago
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Vacancy title:
Finance & Administrative Officer

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

Kakenya’s Dream

Deadline of this Job:
15 June 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Friday, June 03, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
Duties and Responsibilities
Financial administration

• Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls
• Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
• Liaising with external auditors to ensure regular and annual audits are carried out smoothly
• Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
• Preparing and management of budgets
• Provide financial support to the project team members i.e: Quarterly funds disbursements
• Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher
• Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
• Ensuring compliance with all regulatory requirements as relating to existing laws
• Processing of payments
• Responsible for the management and administration of the payroll
• Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
• Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
• Resolve finance related queries
• Ensuring coordination and adherence by local Program Accountant
• Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.
• Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner

General administration and tasks
• Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
• Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
• Making in-country arrangements for US staff and visitors traveling to Kenya
• Organizing team meetings, circulating agendas and taking/circulating minutes
• Represent the finance department at the Board of Directors’ quarterly meetings
• Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications
• University degree in accounting, finance or related degree
• Minimum CPA Part II qualification
• Previous experience working with QuickBooks Pro and online QuickBooks
• Previous experience managing the entire auditing process
• Previous experience in grant management and reporting on both restricted and unrestricted funds
• Advanced knowledge of Microsoft Excel

Desired Qualifications
• Experience working for a nonprofit and/or an international organization that has multiple locations

Job Experience: No Requirements

Work Hours: 8


Level of Education:
Bachelor Degree

Job application procedure
If you meet the above qualifications, please email your resume and cover letter indicating your expected salary and availability to jobs@kakenyasdream.org  by close of business on Wednesday 15th June 2022

• Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.
• Kakenya’s Dream is a child safe organization and all employees are expected to comply.


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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 15 June 2022
Duty Station: Nairobi
Posted: 03-06-2022
No of Jobs: 1
Start Publishing: 03-06-2022
Stop Publishing (Put date of 2030): 03-06-2065
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