Finance & Administrative Officer job at Kakenya’s Dream
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Vacancy title:
Finance & Administrative Officer

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

Kakenya’s Dream

Deadline of this Job:
15 June 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Date Posted: Friday, June 03, 2022 , Base Salary: Not Disclosed

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Duties and Responsibilities
Financial administration

• Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls
• Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
• Liaising with external auditors to ensure regular and annual audits are carried out smoothly
• Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
• Preparing and management of budgets
• Provide financial support to the project team members i.e: Quarterly funds disbursements
• Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher
• Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
• Ensuring compliance with all regulatory requirements as relating to existing laws
• Processing of payments
• Responsible for the management and administration of the payroll
• Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
• Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
• Resolve finance related queries
• Ensuring coordination and adherence by local Program Accountant
• Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.
• Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner

General administration and tasks
• Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
• Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
• Making in-country arrangements for US staff and visitors traveling to Kenya
• Organizing team meetings, circulating agendas and taking/circulating minutes
• Represent the finance department at the Board of Directors’ quarterly meetings
• Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications
• University degree in accounting, finance or related degree
• Minimum CPA Part II qualification
• Previous experience working with QuickBooks Pro and online QuickBooks
• Previous experience managing the entire auditing process
• Previous experience in grant management and reporting on both restricted and unrestricted funds
• Advanced knowledge of Microsoft Excel

Desired Qualifications
• Experience working for a nonprofit and/or an international organization that has multiple locations

Job Experience: No Requirements

Work Hours: 8

Level of Education:
Bachelor Degree

Job application procedure
If you meet the above qualifications, please email your resume and cover letter indicating your expected salary and availability to  by close of business on Wednesday 15th June 2022

• Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.
• Kakenya’s Dream is a child safe organization and all employees are expected to comply.

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Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 15 June 2022
Duty Station: Nairobi
Posted: 03-06-2022
No of Jobs: 1
Start Publishing: 03-06-2022
Stop Publishing (Put date of 2030): 03-06-2065
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