Org. Setting and Reporting

In February 2013, 11 nations signed the Peace, Security and Cooperation (PSC) Framework for the Democratic Republic of the Congo (DRC) and the region, in a renewed drive to end the recurring cycles of devastating conflict in eastern DRC which impacts stability and development in the Great Lakes area of Africa. On 31 January 2014, two more countries, Kenya and Sudan, became signatories of the PSC Framework. The Framework aims to help "address the root causes of conflict and put an end to recurring cycles of violence" in eastern DRC and the Great Lakes Region. In its Resolution 2098 (2013), the Security Council welcomed the signing of the PSC Framework. It called on the Special Envoy, in coordination with the Special Representative for the DRC to "lead, coordinate and assess the implementation of national and regional commitments under the PSC Framework, including through the establishment of benchmarks and appropriate follow-up measures". The Security Council further encouraged the Special Envoy to "lead a comprehensive political process that includes all relevant stakeholders to address the underlying root causes of the conflict". This position is located in the Office of the Special Envoy of the Secretary-General for the Great Lakes Region in Nairobi. Under the direct supervision of the Finance and Budget Officer, and with reporting lines to the Senior Programme Management Officer, the incumbent will perform the following.

Responsibilities

Within delegated authority, the Finance Assistant will carry out the following duties: Finance and Budget Management 1. Ensures effective and accurate financial resources management and oversight, focusing on the achievement of the following results: • Provides financial analysis and oversight for all resources managed by OSESG-GL and delivers high-quality technical financial advice to programme focal points and Senior Management. • Supports the planning and expenditure tracking of financial resources in compliance with United Nations Financial Rules and Regulations, policies, procedures, and donor agreements, following best practices in financial management. • Ensures the maintenance of robust internal financial management controls over all financial processes. • Maintains sound financial management arrangements, including periodic reviews and reconciliations, to ensure that grant resources are used efficiently, and effectively to achieve programme objectives; ensures that expenditures are reasonable, allowable, and properly charged to budgetary allocations, while preventing inappropriate or non-compliant payments. • Ensures that efficient financial flow processes are implemented and continuously improved in line with programme needs and risk assessments. • Supports the maintenance of a comprehensive financial reporting system to meet internal and external requirements, including those of contractors, service providers, and technical assistance partners. • Prepares cost estimates for programme activities in line with management needs and available resources. • Develops, tracks, and reports key financial performance indicators for Senior Management review and decision-making. 2. Ensures implementation of operational strategies and procedures, focusing on achievement of the following results: • Establishes and maintains robust financial procedures, including those related to receipts, payments, disbursements, bookkeeping, and filing for all funds and projects. • Ensures that all financial procedures comply with United Nations financial, accounting, and procurement regulations, rules, and standards. • Conducts continuous analysis and monitoring of the financial situation, including the preparation and presentation of financial forecasts for the Mission. • Ensures the timely closure of programmes and full compliance with United Nations Financial Rules and Regulations, policies, and procedures, including the proper transfer and disposal of assets. • Provides oversight to ensure transparency in financial processes, effective use of funds, and adherence to the Mission’s financial guidelines. • Prepares monthly cash flow reports, annual cash flow forecasts, and statements of sources and uses of funds, in line with Mission requirements. • Supports the preparation and submission of other financial reports required by United Nations Headquarters. • Develops and implements cost-saving and efficiency measures under the guidance of the Finance and Budget Officer and the Senior Programme Management Officer. • Facilitates audits in line with donor agreements, ensuring the timely implementation of audit recommendations and addressing findings related to financial management and asset control. Programme Management Support 3. Ensures effective programmatic management of the grants for the achievement of the following results: • Supports the preparation of annual and quarterly workplans and budgets, ensuring alignment with programme priorities and available resources. • Ensures that project monitoring and reporting arrangements comply with donor agreements, guidelines, and organizational requirements. • Reviews the quality, accuracy, and completeness of financial data, identifying areas for improvement and strengthening financial management systems. • Performs other related duties as assigned.

Competencies

• Professionalism: Provides support and technical financial advice for all financial resources managed by the OSESG-GL Programme Coordinator and other Senior Management Members. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of

Education

High school diploma or recognized equivalent is required. An additional qualification in finance, accounting or auditing is desirable.

Job - Specific Qualification

Knowledge of Microsoft Excel is required. Formal training wit

• Provides financial analysis and oversight for all resources managed by OSESG-GL and delivers high-quality technical financial advice to programme focal points and Senior Management
• Supports the planning and expenditure tracking of financial resources in compliance with United Nations Financial Rules and Regulations, policies, procedures, and donor agreements
• Ensures the maintenance of robust internal financial management controls over all financial processes
• Maintains sound financial management arrangements, including periodic reviews and reconciliations
• Ensures that efficient financial flow processes are implemented and continuously improved
• Supports the maintenance of a comprehensive financial reporting system
• Prepares cost estimates for programme activities
• Develops, tracks, and reports key financial performance indicators
• Establishes and maintains robust financial procedures
• Ensures that all financial procedures comply with United Nations financial, accounting, and procurement regulations
• Conducts continuous analysis and monitoring of the financial situation
• Ensures the timely closure of programmes and full compliance with United Nations Financial Rules and Regulations
• Provides oversight to ensure transparency in financial processes
• Prepares monthly cash flow reports, annual cash flow forecasts, and statements of sources and uses of funds
• Supports the preparation and submission of other financial reports required by United Nations Headquarters
• Develops and implements cost-saving and efficiency measures
• Facilitates audits in line with donor agreements
• Supports the preparation of annual and quarterly workplans and budgets
• Ensures that project monitoring and reporting arrangements comply with donor agreements
• Reviews the quality, accuracy, and completeness of financial data
• Performs other related duties as assigned

• Professionalism
• Teamwork
• Client Orientation
• Knowledge of Microsoft Excel

• High school diploma or recognized equivalent is required
• An additional qualification in finance, accounting or auditing is desirable