Background

The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.

JOB PURPOSE

To support effective delivery of Finance, Budget and Administration support services in order to facilitate transparent and efficient utilization of financial resources.

KEY ACCOUNTABILITIES: (not all-inclusive, nor exhaustive):

Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.

Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.

Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.

Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.

Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.

Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.

Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.

Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.

Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.

Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

Has experience collecting, monitoring and analyzing financial data and reporting to senior management.

QUALIFICATIONS AND EXPERIENCE:

Education:

Bachelor's degree in Finance or Accounting.

Membership in professional accountancy body is an added advantage.

Experience:

Five or more years of work experience in the field of Finance and Accounting.

Experience in the field of Public Accounting is an added advantage.

Language:

Fluency in both oral and written communication in English.

• Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
• Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
• Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
• Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
• Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
• Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
• Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
• Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
• Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

• Collecting, monitoring and analyzing financial data
• Reporting to senior management
• Compliance with financial policies, rules and regulations
• Expenditure forecasting and reporting
• Bank and petty cash account monitoring
• Vendor claim verification
• Procurement procedures
• Financial information system data retrieval, formatting, and validation
• Account balance monitoring
• Financial transaction processing
• Invoice and payment transfer register maintenance
• Expense monitoring and recording
• On-the-job training

• Bachelor's degree in Finance or Accounting.
• Membership in professional accountancy body is an added advantage.
• Five or more years of work experience in the field of Finance and Accounting.
• Experience in the field of Public Accounting is an added advantage.
• Fluency in both oral and written communication in English.