Background:

The Finance Assistant supports the financial operations of the GHSC-PSM Kenya office by ensuring accurate financial recordkeeping, compliance with Chemonics and U.S. Government regulations, and timely reporting. The Finance Assistant will work closely with the Finance Manager to maintain financial integrity and transparency.

Responsibilities:

• Receive and review invoices/payment requests for accuracy and completeness, record financial transactions in the project accounting system, submit general journals for approval, prepare bank transfers and checks, and ensure timely payment by the project
• Assist the Finance Manager to prepare payroll for all local staff and consultants
• Prepare documentation for payment transactions and ensure that GJs include complete back-up documentation per the Chemonics Field Accounting and Compliance Manual
• Liaise with local bank, reconcile monthly bank statements, and verify all deposits and withdrawals
• Maintain up-to-date organized soft copy and hard copy finance records documenting all transactions, approvals, etc. in compliance with the Chemonics Field Accounting and Compliance Manual
• Track sub-ledger balances, including receivable accounts for individual staff ensuring that outstanding travel advances are settled before issuing new advances
• Prepare monthly bank reconciliations, cash reconciliations, and wire transfer requests based on projected expenditures
• Work closely with the Finance Manager to ensure compliance with all applicable rules and procedures related to finance, and provide guidance as needed on withholdings, VAT reimbursements, and work with the Kenyan Revenue Authority
• Ensure project compliance with the Chemonics Field Accounting and Compliance Manual and Kenya-specific accounting and tax requirements, assisting with internal and external compliance reviews and audits
• Support the preparation of financial data for donor reporting

Qualifications:

• Bachelor’s degree in accounting, finance, or related field
• Minimum of two (2) years of relevant experience, preferably on donor-funded projects
• Prior experience working on a project or within an organization with cash basis accounting is highly preferred
• Familiarity with U.S. Government and Kenyan financial regulations and requirements required
• Proficiency in Microsoft Office, especially Excel. Experience with Abacus, QuickBooks, or similar accounting software is an advantage
• Strong organizational skills and attention to detail
• Ability to work independently and manage multiple priorities
• Kenyan Citizen
• Demonstrated leadership, versatility, and integrity
• Strong interpersonal, written, and verbal communication skills in English required

• Receive and review invoices/payment requests for accuracy and completeness, record financial transactions in the project accounting system, submit general journals for approval, prepare bank transfers and checks, and ensure timely payment by the project
• Assist the Finance Manager to prepare payroll for all local staff and consultants
• Prepare documentation for payment transactions and ensure that GJs include complete back-up documentation per the Chemonics Field Accounting and Compliance Manual
• Liaise with local bank, reconcile monthly bank statements, and verify all deposits and withdrawals
• Maintain up-to-date organized soft copy and hard copy finance records documenting all transactions, approvals, etc. in compliance with the Chemonics Field Accounting and Compliance Manual
• Track sub-ledger balances, including receivable accounts for individual staff ensuring that outstanding travel advances are settled before issuing new advances
• Prepare monthly bank reconciliations, cash reconciliations, and wire transfer requests based on projected expenditures
• Work closely with the Finance Manager to ensure compliance with all applicable rules and procedures related to finance, and provide guidance as needed on withholdings, VAT reimbursements, and work with the Kenyan Revenue Authority
• Ensure project compliance with the Chemonics Field Accounting and Compliance Manual and Kenya-specific accounting and tax requirements, assisting with internal and external compliance reviews and audits
• Support the preparation of financial data for donor reporting

• Strong organizational skills
• Proficiency in Microsoft Office, especially Excel
• Attention to detail
• Ability to work independently and manage multiple priorities
• Strong interpersonal, written, and verbal communication skills

• Bachelor’s degree in accounting, finance, or related field
• Minimum of two (2) years of relevant experience, preferably on donor-funded projects
• Prior experience working on a project or within an organization with cash basis accounting is highly preferred
• Familiarity with U.S. Government and Kenyan financial regulations and requirements required
• Kenyan Citizen