Harley’s Limited is a company registered in 1953 that deals in the sales, marketing and distribution of healthcare products, pharmaceuticals, surgical-equipment, medical equipment, ophthalmic equipment, theatre equipment and OTC products. The volume of business generated since the current management took over from 1975 has continued to grow steadily.

We are looking for a detail-oriented and reliable Finance Assistant to join our team in Nairobi, Kenya.

In this role, you will be responsible for overseeing daily financial operations, including cash flow monitoring, banking transactions, foreign currency management and accurate financial record-keeping.

You will play a key role in ensuring regulatory compliance, maintaining strong relationships with financial institutions, and supporting the smooth execution of payments and treasury activities. The ideal candidate should have a strong understanding of Kenyan financial regulations, a proactive approach to internal controls, and the ability to support audit readiness and uphold overall financial integrity.

KEY RESPONSIBILITIES

Cash and Bank Management: Oversee daily bank and cash operations including reconciliations, monitoring liquidity, managing petty cash and preparation of regular cash position reports to ensure accurate and timely financial visibility.

Accounts Payable and Expense Processing: Manage and post supplier invoices, employee reimbursements, and statutory payments while ensuring timely and compliant disbursements and accurate cost centre allocations.

Accounts Receivable and Customer Reconciliation: Accurately post and reconcile customer receipts, follow up on outstanding balances, support debt recovery efforts, and process credit notes in compliance with KRA regulations.

General Ledger and Journal Entries: Maintain up-to-date and accurate general ledger records by preparing approved journal entries and ensuring the timely closure of monthly and annual books, with proper supporting documentation.

Financial Records and Audit Support: Ensure the completeness of financial records and assist with audit preparations by generating required schedules and supporting documentation for internal and external audits.

Regulatory Compliance and Reporting: Ensure adherence to Kenyan tax laws and financial regulations, support statutory filings and contribute to the implementation of controls and reporting improvements across finance functions.

Foreign Currency and Exchange Management: Manage foreign currency transactions by securing favourable exchange rates, accurately updating system rates, and executing compliant currency purchase transactions with local banks.

Cross-Functional Support: Collaborate with banks, suppliers, auditors, and internal teams to support smooth financial operations, budgeting and ad hoc tasks assigned by Management.

Payments Processing and Banking Activities: Coordinate and execute all company payments, including supplier disbursements, online bank transfers and deposits, while ensuring accuracy and timely processing and maintaining accurate customer payment records.

Financial Reporting and Treasury Recordkeeping: Maintain complete and up-to-date treasury records, regularly extract and analyse ERP data, manage bank statement reporting and ensure all financial transactions align with the company’s policies and audit standards.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Accounting, Finance, Business Administration or a related field.
• A CPA (Part II or above) or equivalent professional accounting certification is required.
• Minimum of 5 years of relevant experience in accounts payable or general accounting roles, preferably within the pharmaceutical, healthcare, medical distribution or FMCG sectors.
• Hands-on experience with ERP systems (e.g., NetSuite, SAP or Oracle) and strong working knowledge of Microsoft Office applications, particularly Excel for data analysis and reporting.
• Results-oriented with ability to maintain a high standard of service level.
• Trustworthy and able to deal with confidential information in an appropriate and sensitive way; does not divulge the company's sensitive information.
• Highly developed interpersonal and communication skills coupled with the ability to negotiate and influence at all levels within the business.

• Oversee daily bank and cash operations including reconciliations, monitoring liquidity, managing petty cash and preparation of regular cash position reports to ensure accurate and timely financial visibility.
• Manage and post supplier invoices, employee reimbursements, and statutory payments while ensuring timely and compliant disbursements and accurate cost centre allocations.
• Accurately post and reconcile customer receipts, follow up on outstanding balances, support debt recovery efforts, and process credit notes in compliance with KRA regulations.
• Maintain up-to-date and accurate general ledger records by preparing approved journal entries and ensuring the timely closure of monthly and annual books, with proper supporting documentation.
• Ensure the completeness of financial records and assist with audit preparations by generating required schedules and supporting documentation for internal and external audits.
• Ensure adherence to Kenyan tax laws and financial regulations, support statutory filings and contribute to the implementation of controls and reporting improvements across finance functions.
• Manage foreign currency transactions by securing favourable exchange rates, accurately updating system rates, and executing compliant currency purchase transactions with local banks.
• Collaborate with banks, suppliers, auditors, and internal teams to support smooth financial operations, budgeting and ad hoc tasks assigned by Management.
• Coordinate and execute all company payments, including supplier disbursements, online bank transfers and deposits, while ensuring accuracy and timely processing and maintaining accurate customer payment records.
• Maintain complete and up-to-date treasury records, regularly extract and analyse ERP data, manage bank statement reporting and ensure all financial transactions align with the company’s policies and audit standards.

• Strong understanding of Kenyan financial regulations
• Proactive approach to internal controls
• Ability to support audit readiness
• Uphold overall financial integrity
• Hands-on experience with ERP systems (e.g., NetSuite, SAP or Oracle)
• Strong working knowledge of Microsoft Office applications, particularly Excel for data analysis and reporting
• Results-oriented
• Ability to maintain a high standard of service level
• Trustworthy and able to deal with confidential information
• Highly developed interpersonal and communication skills
• Ability to negotiate and influence at all levels within the business

• Bachelor’s Degree in Accounting, Finance, Business Administration or a related field.
• A CPA (Part II or above) or equivalent professional accounting certification is required.