The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

Job Summary:

The Finance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in IRC Financial system. Processing Payments, Reconciliation and providing up to date data.

Key Responsibilities:

• Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
• Prepare the Invoice Journal and payment journal and submit to workflow for approval and ensure the same are posted into integra system after approval.
• Manage integra data entry for accounts payable and accounts receivable by ensuring the information is accurate and the correct financial dimensions are used before processing.
• Monitor and track all vendor invoices submitted to Finance and ensure they meet the 3-way match before processing the invoice journal. Ensure that the vendor invoices are processed in a timely manner.
• Responsible for preparation of Journal for all cash received or deposited into bank account and submit to the workflow for approval.
• Ensuring that vendors payments journals are settled in a timely manner.
• Responsible for preparation of bank reconciliation statement on a weekly basis for field bank account and any discrepancies are brought to attention of Finance Manager.
• Maintain an organized and well documented Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentations.
• Support in retrieval of documentation during the auditing and verification of financial documents as requested by Donor/auditors.
• Monitor travel-related expenses that are auto-posted from Emburse and ensure they are processed without any delay.
• Coordinate with Human Resource department to ensure the incentive payroll is timely submitted to Finance by 20th, of every Month for review and proper allocation is done to ensure the available grants are proportionately charged.
• Support the Audit focal person during Audit procedures and assist with the retrieval of support documents in a timely manner.
• Any other duties that may be assigned by supervisor.

Required Experience & Competencies:

• Knowledge of Excel and ERP system an added advantage.
• Working knowledge of accounting software such as Microsoft 365 a plus
• Ability to work under pressure and meet deadlines and be well organized.
• Ability to carry out work with a high degree of integrity and maintain confidentiality.
• Strong communication skills.
• Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
• Female candidates and qualified local applicants are strongly encouraged to apply.

Required Qualifications:

• Minimum CPA II qualification or University degree.
• CPA II qualification
• At least 1year of finance and accounting experience in a similar post.

• Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
• Prepare the Invoice Journal and payment journal and submit to workflow for approval and ensure the same are posted into integra system after approval.
• Manage integra data entry for accounts payable and accounts receivable by ensuring the information is accurate and the correct financial dimensions are used before processing.
• Monitor and track all vendor invoices submitted to Finance and ensure they meet the 3-way match before processing the invoice journal. Ensure that the vendor invoices are processed in a timely manner.
• Responsible for preparation of Journal for all cash received or deposited into bank account and submit to the workflow for approval.
• Ensuring that vendors payments journals are settled in a timely manner.
• Responsible for preparation of bank reconciliation statement on a weekly basis for field bank account and any discrepancies are brought to attention of Finance Manager.
• Maintain an organized and well documented Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentations.
• Support in retrieval of documentation during the auditing and verification of financial documents as requested by Donor/auditors.
• Monitor travel-related expenses that are auto-posted from Emburse and ensure they are processed without any delay.
• Coordinate with Human Resource department to ensure the incentive payroll is timely submitted to Finance by 20th, of every Month for review and proper allocation is done to ensure the available grants are proportionately charged.
• Support the Audit focal person during Audit procedures and assist with the retrieval of support documents in a timely manner.
• Any other duties that may be assigned by supervisor.

• Knowledge of Excel and ERP system
• Working knowledge of accounting software such as Microsoft 365
• Ability to work under pressure and meet deadlines
• Well organized
• Ability to carry out work with a high degree of integrity
• Maintain confidentiality
• Strong communication skills
• Adaptable and flexible

• Minimum CPA II qualification or University degree
• CPA II qualification
• At least 1year of finance and accounting experience in a similar post