MAZIDO is a non-profit organization that works with local communities in ASALs (Arid and Semi-Arid Lands) to promote sustainable livelihoods, enhance natural resource management and governance, and respond to climate change.

POSITION OVERVIEW

We seek an energetic, curious, and resourceful Finance Assistant to join our finance and operations team in Voi. This role offers a supportive, practical learning environment where a recent graduate can build a strong foundation in NGO accounting, financial administration, and donor compliance. We value practical aptitude, willingness to learn, and proactive problem-solving alongside formal qualifications. Candidates should be confident using computers, enjoy spreadsheets and numbers, pick up digital systems quickly, and have a sharp eye for accuracy.

KEY DUTIES & RESPONSIBILITIES

• Review, stamp and organize receipts, invoices, delivery notes and payment vouchers, ensuring complete supporting documentation.
• Accurately enter financial records, vendor bills and operational expenses into the accounting system (ERP) and Excel monitoring sheets.
• Support payment requests, petty cash vouchers, project mobile money disbursements (M-Pesa), and monthly bank reconciliation preparations.
• Assist the Finance Officer with monthly statutory deduction schedules (PAYE, NSSF, SHA/NHIF, Housing Levy and Withholding Tax) and returns via KRA iTax.
• Retrieve, organize and systematically file project vouchers and contracts for internal reviews, annual organizational audits and donor verifications.
• Identify discrepancies, missing receipts or calculation errors early and proactively follow up with program colleagues and suppliers.

CANDIDATE PROFILE & QUALIFICATIONS

• Graduated within the last three years (Class of 2023, 2024, 2025 or 2026) with a bachelor's degree in Accounting, Finance, Commerce, Business Administration or a closely related field.
• Comfortable with everyday computer applications, web portals and spreadsheets (Microsoft Excel / Google Sheets).
• Quick to adapt to software, digital workflows and organizational guidelines with enthusiasm and minimal supervision.
• Curious, thoughtful and proactive when handling errors, discrepancies or operational bottlenecks.
• Previous industrial attachment, internship or volunteer exposure in an office or NGO is welcomed; motivated fresh graduates are encouraged to apply.
• CPA enrolment is an added advantage.

DESIRED PERSONAL ATTRIBUTES

Ethical standards, transparency and confidentiality; precision when verifying numbers, dates, receipts and names; positive interpersonal skills, clear communication and readiness to support colleagues across field programs.

• Review, stamp and organize receipts, invoices, delivery notes and payment vouchers, ensuring complete supporting documentation.
• Accurately enter financial records, vendor bills and operational expenses into the accounting system (ERP) and Excel monitoring sheets.
• Support payment requests, petty cash vouchers, project mobile money disbursements (M-Pesa), and monthly bank reconciliation preparations.
• Assist the Finance Officer with monthly statutory deduction schedules (PAYE, NSSF, SHA/NHIF, Housing Levy and Withholding Tax) and returns via KRA iTax.
• Retrieve, organize and systematically file project vouchers and contracts for internal reviews, annual organizational audits and donor verifications.
• Identify discrepancies, missing receipts or calculation errors early and proactively follow up with program colleagues and suppliers.

• Microsoft Excel
• Google Sheets
• Accounting system (ERP)
• KRA iTax
• M-Pesa
• Computer applications
• Spreadsheets
• Digital systems
• Accuracy
• Problem-solving
• Communication

• Bachelor's degree in Accounting, Finance, Commerce, Business Administration or a closely related field.
• Graduated within the last three years (Class of 2023, 2024, 2025 or 2026)
• Comfortable with everyday computer applications, web portals and spreadsheets (Microsoft Excel / Google Sheets).
• Quick to adapt to software, digital workflows and organizational guidelines with enthusiasm and minimal supervision.
• Curious, thoughtful and proactive when handling errors, discrepancies or operational bottlenecks.
• Previous industrial attachment, internship or volunteer exposure in an office or NGO is welcomed
• CPA enrolment is an added advantage.