Background

Supported by Google, Keep IT Cool offers an advanced smart distribution platform that delivers cold chain services to underserved areas. This platform reduces post-harvest losses, improves market access, and enhances supply chain efficiency by 98%. It also promotes sustainability by cutting carbon emissions by 51% through innovations such as solar-powered co...

Role Context

The graduate finance trainee role is to support the finance department in managing receivables, payables, and inventory processes while gaining practical experience and developing core financial skills.

Key Responsibilities

Receivables (Accounts Receivable)

• Post invoices to the Zoho Accounting system
• Record payments
• Maintain and reconcile customer accounts
• Monitor outstanding balances and follow up on overdue payments
• Resolve customer concerns with RMs
• Invoice filing and ensuring the relevant documentation is received

Payables (Accounts Payable)

• Process and verify supplier bills against supporting documents
• Record payables transactions accurately
• Reconcile supplier statements and resolve discrepancies
• Maintain proper documentation and approval workflows

Stock / Inventory Management

• Participate in periodic stock counts and stock take exercises
• Reconcile physical stock with system records
• Stock segregation
• Record stock movements accurately
• Support inventory control and audit processes

Expected Reports

• Daily COD reports
• Weekly COD and CREDIT reports
• Daily stock on hand reports
• Daily stock segregation report

Qualifications & Skills

• Accounting, Finance or related field with minimum qualification of CPA II certification (Mandatory)
• Minimum of 6 Months to 1 year of relevant attachment or internship experience in Accounting receivables, payables or inventory management is preferred.
• Basic understanding of accounting principles
• Proficiency in Microsoft Excel
• Strong attention to detail and analytical skills
• Good communication and organizational skills
• High level of integrity and willingness to learn

• Post invoices to the Zoho Accounting system
• Record payments
• Maintain and reconcile customer accounts
• Monitor outstanding balances and follow up on overdue payments
• Resolve customer concerns with RMs
• Invoice filing and ensuring the relevant documentation is received
• Process and verify supplier bills against supporting documents
• Record payables transactions accurately
• Reconcile supplier statements and resolve discrepancies
• Maintain proper documentation and approval workflows
• Participate in periodic stock counts and stock take exercises
• Reconcile physical stock with system records
• Stock segregation
• Record stock movements accurately
• Support inventory control and audit processes

• Basic understanding of accounting principles
• Proficiency in Microsoft Excel
• Strong attention to detail and analytical skills
• Good communication and organizational skills
• High level of integrity and willingness to learn

• Accounting, Finance or related field with minimum qualification of CPA II certification (Mandatory)
• Minimum of 6 Months to 1 year of relevant attachment or internship experience in Accounting receivables, payables or inventory management is preferred.