Background information about the job or company (e.g., role context, company overview)

Octavia Carbon is a pioneering company based in Nairobi, Kenya, focused on Direct Air Capture (DAC) technology for carbon dioxide removal. Founded in June 2022

Responsibilities or duties

The core focus areas:

Accuracy and Compliance: Ensuring that all financial transactions are recorded correctly, accurately, and in compliance with international accounting standards (IFRS), tax laws, and other regulations.

Internal Controls: Designing, implementing, and monitoring internal controls to safeguard company assets, prevent fraud, and ensure the reliability of financial data.

Financial Operations: Overseeing the day-to-day accounting functions, including accounts payable, accounts receivable, payroll, general ledger, tax compliance, and fixed assets.

Team Leadership: Managing and developing the accounting team (Accountant/Bookkeeper)

Financial reporting: Ensuring our financial and management statements are developed to be insightful and world-class in their contribution to decision-making.

Detailed Responsibilities:

Financial Oversight

General Ledger Management: Maintaining the integrity of the general ledger, ensuring proper chart of accounts, and accurate journal entries.

Budget Management: Lead quarterly budgeting process and provide ongoing guidance to team heads, ensuring effective development and monitoring of operational and capital expenditure budgets.

Financial Leadership: Provide strong leadership and guidance to the accounting function, driving the formulation and implementation of a robust financial strategy aligned with company objectives.

Financial Forecasting: Drive quarterly forecasting by analyzing performance variances and market trends to update financial projections and support strategic decision-making.

Financial Modeling: Develop and maintain financial models to project long-term financial performance, aiding risk assessment, funding acquisition, and overall strategic planning

Financial Reporting & Analysis: Prepare and analyze accurate financial statements (income statement, balance sheet, cash flows) in accordance with accounting standards, identifying key trends and performance indicators relevant to DAC operations.

Compliance & Stakeholder Communication: Generate comprehensive financial reports for internal management, investors, lenders, and regulatory bodies, ensuring full compliance with all applicable legal and accounting requirements.

Performance Analysis: Monitor key performance indicators (KPIs), analyzing variances between actual and budgeted results, and providing insights to management to improve efficiency and achieve financial targets.

Tax Compliance: Ensure compliance with all applicable tax laws and regulations

ERP management and Integration (Syspro)

System Administration and Configuration: Overseeing the day-to-day administration of the ERP system, customization to meet Octavia’s internal workflows and operational needs.

Data Management: Ensuring the accuracy and integrity of financial data within Syspro by developing and maintaining data pipelines for secure server backup.

Process Optimization: Leveraging Syspro functionalities to streamline financial processes, automate routine tasks, and improve efficiency (e.g., automated invoice processing, electronic payment workflows).

Report Generation: Designing and generating customized financial reports and dashboards within Syspro to provide real-time insights into operational and financial performance.

User Training and Support: Providing training and support to finance team members and other users on how to effectively use Syspro for financial tasks.

Upgrades and Implementations: Participating in or leading ERP system upgrades and the implementation of new Syspro modules to support the evolving needs of the DAC company.

Troubleshooting: Identifying and resolving any financial system-related issues within Syspro.

Qualifications or requirements (e.g., education, skills)

Academic Qualifications

Education:

Bachelor’s degree in Finance, Accounting, Economics, or a related field.

CPA – K and/or ACCA certifications

Experience needed

Experience:

4 - 7 years of experience in finance control and accounting.

Experience working with Syspro ERP

Skills:

Demonstrated experience in preparing and analyzing financial statements

Proficiency in MS Excel and financial reporting tools.

Strong numerical and analytical skills.

Excellent attention to detail and ability to manage data accuracy.

Excellent communication and interpersonal skills.

Ability to work independently and collaborate in a team.

Demonstrated problem-solving abilities and critical thinking.

Personal Attributes:

Highly organized with a proactive approach to problem-solving.

Adaptable and willing to learn new financial practices.

Demonstrates integrity and confidentiality in handling sensitive information.

• Ensuring that all financial transactions are recorded correctly, accurately, and in compliance with international accounting standards (IFRS), tax laws, and other regulations.
• Designing, implementing, and monitoring internal controls to safeguard company assets, prevent fraud, and ensure the reliability of financial data.
• Overseeing the day-to-day accounting functions, including accounts payable, accounts receivable, payroll, general ledger, tax compliance, and fixed assets.
• Managing and developing the accounting team (Accountant/Bookkeeper)
• Ensuring our financial and management statements are developed to be insightful and world-class in their contribution to decision-making.
• Maintaining the integrity of the general ledger, ensuring proper chart of accounts, and accurate journal entries.
• Lead quarterly budgeting process and provide ongoing guidance to team heads, ensuring effective development and monitoring of operational and capital expenditure budgets.
• Provide strong leadership and guidance to the accounting function, driving the formulation and implementation of a robust financial strategy aligned with company objectives.
• Drive quarterly forecasting by analyzing performance variances and market trends to update financial projections and support strategic decision-making.
• Develop and maintain financial models to project long-term financial performance, aiding risk assessment, funding acquisition, and overall strategic planning
• Prepare and analyze accurate financial statements (income statement, balance sheet, cash flows) in accordance with accounting standards, identifying key trends and performance indicators relevant to DAC operations.
• Generate comprehensive financial reports for internal management, investors, lenders, and regulatory bodies, ensuring full compliance with all applicable legal and accounting requirements.
• Monitor key performance indicators (KPIs), analyzing variances between actual and budgeted results, and providing insights to management to improve efficiency and achieve financial targets.
• Ensure compliance with all applicable tax laws and regulations
• Overseeing the day-to-day administration of the ERP system, customization to meet Octavia’s internal workflows and operational needs.
• Ensuring the accuracy and integrity of financial data within Syspro by developing and maintaining data pipelines for secure server backup.
• Leveraging Syspro functionalities to streamline financial processes, automate routine tasks, and improve efficiency (e.g., automated invoice processing, electronic payment workflows).
• Designing and generating customized financial reports and dashboards within Syspro to provide real-time insights into operational and financial performance.
• Providing training and support to finance team members and other users on how to effectively use Syspro for financial tasks.
• Participating in or leading ERP system upgrades and the implementation of new Syspro modules to support the evolving needs of the DAC company.
• Identifying and resolving any financial system-related issues within Syspro.

• Demonstrated experience in preparing and analyzing financial statements
• Proficiency in MS Excel and financial reporting tools.
• Strong numerical and analytical skills.
• Excellent attention to detail and ability to manage data accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaborate in a team.
• Demonstrated problem-solving abilities and critical thinking.

• Bachelor’s degree in Finance, Accounting, Economics, or a related field.
• CPA – K and/or ACCA certifications
• 4 - 7 years of experience in finance control and accounting.
• Experience working with Syspro ERP