Finance Manager

2026-02-19T08:14:14+00:00

FULL_TIME

Nonprofit, and NGO

Finance

2026-03-03T17:00:00+00:00

8

About Action Against Hunger International

Founded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger. ACF mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts. Helen Keller International (HKI) was founded in 1915 and is dedicated to saving the sight and lives of the most vulnerable and disadvantaged. HKI aims to combat the root causes and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition.

Key activities & responsibilities to achieve this objective: Responsible for ensuring that all expenses are relevant to the activities implemented at HEARO and are according to existing allocated financial resources. Responsible for ensuring the timely, precise and transparent monthly financial reporting to ACF Head Quarter (HQ), monthly Budget Follow-Ups (BFUs) updated and uploaded into NHF. Responsible for ensuring the timely, precise and transparent financial reporting according to the periodicity, format/templates and rules agreed in the contracts. Ensures that donors` rules are always complied with. Ensure that the Nairobi office running costs are proportionate to the volume of activities of the projects. Responsible for re-charges to ACF USA missions and HQ for expenses incurred by Nairobi office on their behalf and reconciling intercompany accounts. Check that all expenditures are authorized, related to budgets, reasonable; justified (quality of the invoices/receipts, description, etc.); entered in the financial system in the correct period and correct budget code. Properly allocate shared costs (at least monthly) to ensure each project/fund pays a fair share of its costs. Ensure all accounting documents are filed (digitally/online and manual) and retrieved as/when required. Sending comments/questions to Nairobi office staff about irregularities in accountancy and making sure to get feedback and that issues are addressed. Compile and send monthly reports to HQ/RFS: (treasury forecast, burn report, signed closing checklist). Study and be informed about clauses of contracts with donors, changes in procedures for reporting and requirements of donors. Objective 2: Budget Management & Monitoring Key activities & responsibilities to achieve this objective Providing inputs during budget formulation Compile Monthly Budget Follow-ups (BFU), distribute to relevant staff highlighting issues like over/under expenditures or incorrect posting. Participating in budget review exercises and CFP preparation for HEARO. Provide recommendations to improve BFUs and BFU process. Review country financial plans (CFP), revise and recommend changes prior to submission to RFD. Support assigned COs in preparation of proposal budgets and budget realignments. Support in uploading of award/departmental budgets into financial management system. Objective 3: Treasury Management and Payroll Key activities & responsibilities to achieve this objective: Cash flow management: Compilation of Regional Office cash forecasts and sending cash request (treasury forecast) to the RFS by 25th monthly; bank transfers/Intercompany; withdrawals. Directly manage and/or follow-up the managing of bank accounts (all currencies): authorization of withdrawals and preparation of transfer forms, statements collection, cheques deposit, continuous provisioning, performing monthly reconciliations by 7th monthly. Promote HEARO’s cashless operations culture and manage any existing petty cash professionally. Uploading payments for suppliers and other payables in bank system and in financial management system. Monitoring and negotiating exchange rates for both internal & external transfers. Uploads salary payments in bank system in liaison with HR Generalist by the deadlines given. Payroll must be processed and paid by the 25th monthly. Ensure all payroll related expenses are posted in the respective month. Ensure all deductions (statutory or otherwise) are remitted to relevant authorities within agreed/statutory deadlines and proper archival system maintained for the same. Objective 4: Audits and Risk Management Key activities & responsibilities to achieve this objective Take a leading role in preparation for HEARO annual statutory audit, internal audits & various award-specific audits. Review of audit samples and ensuring availability of all the supporting documents. Take lead in answering any audit queries that may arise during the audit exercise. Provide management comments and share with RFD and RFS for review prior to submission. Supporting missions and HQ on audits by providing documents originating from HEARO. Inform the Regional Finance Director (RFD) and be vigilant about any possible financial risk ranging from over/under expenditures, potential ineligible expenditures, need for renegotiating budgets etc. Identifying structural weaknesses and proposing administrative/financial improvement in the Regional Office. Share recommendations with RFD and assigned Regional Finance Specialist (RFS) Objective 5: Country Finance Oversight, Capacity Building and Quality Assurance Reviews and ensures the regular and timely production of the accounting reports from assigned ACF-USA country offices to be treated and integrated at global level. Oversee internal control processes and appropriate use of financial resources ensuring that ACF-USA COs are working in accordance with internal financial procedures, donor rules and regulations. Proposes and leads improvements in finance processes for country offices specific to the FM’s scope of work. Provides technical guidance, mentoring, capacity building and professional development solutions to CO accounting staff. Plays a key role in the performance management of CO Finance staff by providing input on their technical skills, the accuracy of their work and timeliness of budgeting and reporting. Oversee the preparation of required reports to ACF network partners and donor agencies (USAID, EU, ECHO, UN, etc.) based on assigned CO expenditure. Identifies, adapts and implements best practices in the areas of financial management, accounting and/or compliance from other INGOs and private sector organizations to improve processes, systems and ways of working at country and/or regional level. Objective 6: Process Improvements, Collaboration and Period-end Procedures Proactive exchange of relevant information and consultation with the HEARO Office and CO Finance teams. Guide and collaborate with Finance teams to ensure assigned COs perform required period end procedures within defined timelines. Lead assigned COs in preparation of accounting schedules and signing off closing checklist. Provide key stakeholders within assigned scope with accurate financial data and information for decision making, management and control. Short-term deployments to other missions as/when necessary and undertaking regionwide assignments. Make recommendations regarding budgeting to ensure reasonable provisions are included to meet general management, financial management, and audit requirements. Serve as the primary contact with auditors for areas specific to the FM’s scope of work during financial audits. Review cash projections for assigned CO’s and assigned RFS in consolidation. Review and learn ACF-USA Financial Policy and Procedures while creating recommendations to improve these policies and procedures.

Experience: More than 5 years’ experience in finance/accounting with international donor-funded organizations. Preference will be given to those who are working/have worked with ACF. Financial Acumen: Expertise in preparation of financial statements, supporting audits, forecasting, financial reporting, risk management, and strategic planning. Technical Skills: Proficiency in Excel, PowerPoint, and Sylogist (Microsoft Dynamics) financial management/accounting system. Communication: Excellent verbal and written skills to present complex data to financial and non-financial stakeholders. Analytical Skills: Strong critical thinking, problem-solving, and data interpretation. Adaptability: Ability to work under pressure, manage tight deadlines, and adapt to change.

Bachelor’s degree in accounting, finance, economics or related fields. CPA/ACCA qualifications

JOB-6996c65604b0a