Finance Manager job at Centre for Rights Education and Awareness (CREAW)

Vacancy title:
Finance Manager

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

Centre for Rights Education and Awareness (CREAW)

Deadline of this Job:
15 August 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Monday, August 08, 2022 , Base Salary: Not Disclosed

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Learn more about Centre for Rights Education and Awareness (CREAW)
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JOB DETAILS:
Finance Manager

Job Summary:
CREAW is seeking applications for a Finance Manager to manage, handle, record and report the organization funds and assets in a professional and efficient manner and in accordance with the international financial reporting standards. The position shall be reporting to both the Executive Director and Deputy Director’s office.
Team Leadership and Functional Management – 20%
• Lead the Finance Department in an effective and efficient financial planning and management of resources:
• Ensure proper staffing/recruitment to enable the Finance Team to manage CREAW’s resources efficiently; work with the program teams to deploy finance department staff to support each project appropriately;
• Manage the Finance Team towards high standards of performance through clear roles and responsibilities, on-going feedback and appraisals. Pro-actively address performance issues through timely constructive feedback and coaching.
• Notice talent and maximize the use of available talent through on-going staff development, succession planning, career management and utilization of a leadership style that will drive employee engagement and motivation
• Develop and implement the annual work plan and budget for the Finance department; carefully managing expenditure and safeguarding CREAW’s resources by following accountability procedures before signing approvals
• Through proper management of our internal resources, ensure that CREAW’s investments achieve the desired impact and that finances are managed in accordance with CREAW and Donor requirements, rules and regulations
• Provide analysis to the leadership team and the program teams efficiency and value for money achieved with our financial resources.
• Through supervision of the Accounts Payable staff, ensure good practice in treasury and cash management, promoting the use of wire and digital transfers, timely and efficient process for making payments; and always maintaining appropriate levels of cash to keep operations going; This includes supporting project managers and heads of departments with accurate and timely cash forecasts; Always maintaining a healthy level of cash to projects to maintain operations going.
• Maintain good Board Relations through ensuring that professional relations are sustained between the Board by both the Deputy and Executive Director through facilitating them with the desired accurate financial documents in a timely fashion.
• Ensure local, country and regional key performance standards are met.

Policies, Procedures & Systems – 20%
• Develop and implement policies, procedures and operational systems that will ensure smooth running of CREAW’s finances and the delivery of a good standard of customer service by the finance team.
• Maintain up to date knowledge of relevant CREAW, donors and Government of Kenya policies, procedures and statutory requirements, including keeping abreast of any changes (e.g. in tax laws, labour laws, etc), and ensuring they are strictly adhered to;
• Monitor the relevance of existing policies, procedures and systems in order to identify areas for improvement, striving for greater efficiency; take corrective actions as appropriate, referring to Program Managers, Project Officers, departmental Heads etc as may be deemed necessary,
• Ensure that the day-to-day financial operations of CREAW are run smoothly, and that financial operations are properly and accurately recorded, documented, controlled, monitored and reported, according to organizational, donors and CREAW’s policies and best practice as well as regulators.
• Ensure that the Navision – finance system operates correctly and is being used effectively by CREAW staff (Finance, support and programs);
• Ensure that all required internal controls are in place and followed and continuously identify ways of tightening them in the light of the high risks for fraud in Kenya
• Maintaining and regularly updating the Authorized Signatory Forms (ASF) and up to date Bank signatories

Budgeting and Forecasting – 20%
• Oversee the development and implementation of CREAW’s country-wide budgets
• Establish the processes by which the budget will be developed, adhering to CREAW annual budgeting timeline, guidelines and policies and holding staff country-wide accountable for doing their part.
• Ensure that accountable managers are equipped and empowered to carry out budgeting activities according to best practice
• Ensure that mechanisms for monitoring, control and review of different budget/s implementation are in place, including quarterly “health check” reviews of CO cost recovery efforts, continuously analyzing the extent to which cost recovery is being executed;
• Forecast to confirm the availability of financial resources and maintain CREAW’s master Budget updated in order to anticipate shortages and propose timely corrective actions to Leadership Team (e.g. Upscaling, downsizing, restructuring, etc);
• Carry out strategic level risk assessment and analyze trends to identify and manage issues that might impact on the financial health or viability of CREAW
• Develop systems, take actions and behave in a way which will generate and maintain relationships of mutual trust with donors; liaising with donors to ensure that they are provided with all required information,
• Ensure statutory audits, internal and donor audits are conducted in a timely and professional manner, cooperating with external audits and leading the implementation of recommendations.

Grants & Sub Grants Management – 20%
• Ensure effective end-to-end grants & Sub-Grants management is carried out; ensuring full compliance with Donor requirements, CREAW policies & the laws of Kenya,
• Keep up to date with changes to upstream partner’s policies and Procedures as well as CREAW requirements and any developments in donor requirements, best practice and relevant legislation
• Ensure that all budgets and contracts are comprehensive and accurate and comply with Donor agreements and requirements, CREAW policies and the laws of the Country. Ensure budgets are prepared in line with CREAW’s Shared Program Costs policy and cover their fair share of Shared Program Costs (SPC);
• Ensure that all grants; reports are made on time and accurately and that Shared Program costs are allocated as per CREAW Policies
• Proactively review Contract Aging reports in order to note breaches of contract, forthcoming expiries and any other problems or concerns
• Provide CREAW Accountable Managers with quality financial information and advice in order to aid their decision making concerning the grants and sub grants they manage.
• Ensure that comprehensive Due Diligence and organizational capacity assessments of partners’, including their financial capacity, have been carried out for all of CREAW’s potential partners according to policy;
• Ensure that CREAW’s policies and procedures for Sub grant management are carried out, liaising with accountable managers to trouble-shoot any problems.
Capacity Building – 15%
• In charge of ensuring that the Finance Officer’s and subsequent subordinate’s Capacities are built towards realizing full potential of running the department with minimum or zero support from the F.M
• Build the capacity of CREAW Staff and Implementing Partners to manage financial resources according to good accounting practice and in compliance with Donor & International best practices.
• Support the development and implementation of strategies for bridging the partner capacity gaps that are identified during partner assessments
• In liaison with the HR and Departmental Heads, understand the financial capacity building needs of CREAW staff; ensuring the development and roll-out of any required professional development initiatives;
• Ensure that CREAW Staff and Partners fully understand what is expected of them and are equipped to manage Grants and sub-grants according to best practice, policies and procedures.
• Oversee the capacity building of Grants and Sub-Grants compliance information to the project teams; ensuring that they provide all necessary support, and carry out monitoring visits according to the project plan.

Other Responsibilities as assigned – 5%
• Keep up-to-date with CREAW’s emerging strategies and approaches and contribute proactively towards implementation. Take responsibility for ensuring personal safety and security; giving due care and consideration to the impact of personal decisions on the safety and security of others.

Qualifications
Education/Training
Mandatory
• Bachelor’s Degree in accounting, Finance or Business Management or related field
• Fully Certified Public Accountant (CPA and / or ACCA) and in good standing with ICPAK
Desired
Master’s Degree in a business-related field
• Experience and Competencies Required
• At least five years as a Finance Manager or equivalent experience
• Minimum 6-years’ experience in a Non-Governmental Organization [NGO] with demonstrable work experience in financial management/administration, especially in diverse donor funded programs and projects.
• Demonstrated experience with financial troubleshooting and audit
• Thorough understanding of financial accounting, reporting, and grants and contracts management processes
• Relevant donor policies and procedures
• Facilitation skills to conduct training for small, medium and large sized groups
• Solid analytical skills and problem solving
• Ability to maintain customer focus while handling multiple priorities
• Ability to learn quickly new systems, processes and procedures and accept local practices to global standards
• Excellent leadership, coaching and negotiation skills
• Ability to both lead teams and work with teams,
• Ability to work at detailed level while understanding the larger picture
• Proficiency in Microsoft office and financial software applications
• Good communication skills both oral and written in English

Desired Qualities
Have a personal commitment to work as a reliable, honest and trustworthy team member and be able to handle all sensitive (accounting or otherwise) information with the confidentiality required.
Ability to work effectively in a highly collaborative team approach.
Good time management skills and be able to deliver with minimal supervision.


Work Hours: 8


Experience in Months: 60

Level of Education:
Bachelor Degree

Job application procedure

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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 15 August 2022
Duty Station: Nairobi
Posted: 08-08-2022
No of Jobs: 1
Start Publishing: 08-08-2022
Stop Publishing (Put date of 2030): 08-08-2066
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