The Archdiocese of Mombasa is located in Coast Province, Kenya, which includes the government administrative districts of Mombasa, Kilindini, Kwale, Msabweni, Kinango, Kilifi, Taita and Taveta. The Archdiocese, formerly part of the Archdiocese of Nairobi, was established as an independent entity in May 1955. The archdiocese encompasses 30,432 square kilomete...

Job Summary

The Finance Officer will be responsible for managing the day-to-day financial operations of the ChildSAFE Project, ensuring proper financial management, accountability and compliance with approved budgets, organizational financial policies, CRS requirements and donor regulations.

Key Responsibilities

• Record and maintain accurate financial transactions, cash books, bank records and supporting documentation.
• Prepare payment vouchers, process payments and undertake monthly bank and cash reconciliations.
• Monitor project expenditure against approved budgets and advise on budget variances. Prepare timely financial reports, fund requests and budget updates for submission to CRS.
• Manage staff and partner advances, liquidations and statutory deductions.
• Ensure compliance with financial policies, donor requirements, procurement procedures and internal controls.
• Support internal and external audits, financial reviews and implementation of audit recommendations.
• Provide financial guidance to project staff and maintain proper financial records and documentation.

Minimum Qualifications and Experience

• Bachelor's degree in Accounting, Finance, Commerce or a related field.
• CPA (K), ACCA or progress towards a professional accounting qualification.
• At least three (3) years' relevant accounting or finance experience, preferably in an NGO or faith-based organization.
• Experience in donor-funded project financial management, budgeting, financial reporting and audit support.
• Proficiency in accounting software such as Sage or QuickBooks and advanced Microsoft Excel skills.
• Good knowledge of Kenyan statutory tax and payroll requirements.

Required Skills and Competencies

• High levels of integrity, accountability and confidentiality.
• Strong analytical, organizational and problem-solving skills. Excellent attention to detail and ability to meet deadlines.
• Good communication and interpersonal skills.

• Record and maintain accurate financial transactions, cash books, bank records and supporting documentation.
• Prepare payment vouchers, process payments and undertake monthly bank and cash reconciliations.
• Monitor project expenditure against approved budgets and advise on budget variances. Prepare timely financial reports, fund requests and budget updates for submission to CRS.
• Manage staff and partner advances, liquidations and statutory deductions.
• Ensure compliance with financial policies, donor requirements, procurement procedures and internal controls.
• Support internal and external audits, financial reviews and implementation of audit recommendations.
• Provide financial guidance to project staff and maintain proper financial records and documentation.

• Proficiency in accounting software such as Sage or QuickBooks
• Advanced Microsoft Excel skills
• Good knowledge of Kenyan statutory tax and payroll requirements
• High levels of integrity, accountability and confidentiality
• Strong analytical, organizational and problem-solving skills
• Excellent attention to detail and ability to meet deadlines
• Good communication and interpersonal skills

• Bachelor's degree in Accounting, Finance, Commerce or a related field
• CPA (K), ACCA or progress towards a professional accounting qualification
• Experience in donor-funded project financial management, budgeting, financial reporting and audit support