NairoBits Trust positively changes the lives of vulnerable youth by improving their ability to contribute to their socio-economic well-being through ICT. The Trust empowers marginalized youth between ages of 15 to 24 living in the Urban Informal Settlements. The Trust envisages a situation where 70% of the urban informal settlement youth can be able to acc...

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Finance Officer

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

5 years

Location

Nairobi

Job Field

Finance / Accounting / Audit

What You Will Do

Finance & Accounting

• Maintain general ledger integrity through journal entries, reconciliations, and monthly/year-end closures.
• Prepare monthly financial reports, bank reconciliations, and cash flow projections.
• Manage accounts payable and receivable, including invoicing follow-up and supplier payments.
• Ensure all expenditures align with approved project budgets and are fully supported by documentation.
• Process payments, bank transfers, and payroll transactions.
• Ensure statutory compliance including PAYE, NSSF, and NHIF.
• Prepare and support internal and external financial audits and ensure follow-up on audit findings.
• Update the Executive Director on financial performance and risks.

Our Vision

Empowered and transformed youth who positively impact societies.

Our Mission

Harnessing ICT to place youth at the centre of societal engagements and solutions.

Grant & Donor Finance Management

• Support programme teams in reviewing budgets for grantees and subcontractors.
• Track donor-funded project expenditures and ensure compliance with donor rules.
• Prepare donor financial reports in required formats and timelines.

Administration & Human Resources

• Maintain accurate, confidential, and up-to-date employee records.
• Coordinate recruitment administration, including interview scheduling and contract documentation.
• Manage onboarding and offboarding processes, including inductions and clearance.
• Administer leave management and maintain attendance and leave trackers.
• Support payroll administration by maintaining staff master data and payroll inputs.
• Maintain HR compliance documentation and calendars.
• Coordinate staff training logistics and maintain training records.
• Support performance management cycles and HR policy documentation.
• Provide HR administrative support and escalate sensitive issues appropriately.

Qualifications & Experience

• Bachelor’s degree in Commerce, Accounting, Business Administration, or equivalent.
• CPA or ACCA Part II qualification.
• Minimum of five (5) years’ experience in a similar role within the NGO sector.
• Experience managing donor-funded projects.
• Strong analytical, reporting, and problem-solving skills.
• Proficiency in QuickBooks, Microsoft Excel, and MS Office.
• Familiarity with Kenyan tax and labour regulations.
• High integrity, attention to detail, and ability to meet tight deadlines.
• Excellent communication skills in English and Kiswahili.

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• Maintain general ledger integrity through journal entries, reconciliations, and monthly/year-end closures.
• Prepare monthly financial reports, bank reconciliations, and cash flow projections.
• Manage accounts payable and receivable, including invoicing follow-up and supplier payments.
• Ensure all expenditures align with approved project budgets and are fully supported by documentation.
• Process payments, bank transfers, and payroll transactions.
• Ensure statutory compliance including PAYE, NSSF, and NHIF.
• Prepare and support internal and external financial audits and ensure follow-up on audit findings.
• Update the Executive Director on financial performance and risks.
• Support programme teams in reviewing budgets for grantees and subcontractors.
• Track donor-funded project expenditures and ensure compliance with donor rules.
• Prepare donor financial reports in required formats and timelines.
• Maintain accurate, confidential, and up-to-date employee records.
• Coordinate recruitment administration, including interview scheduling and contract documentation.
• Manage onboarding and offboarding processes, including inductions and clearance.
• Administer leave management and maintain attendance and leave trackers.
• Support payroll administration by maintaining staff master data and payroll inputs.
• Maintain HR compliance documentation and calendars.
• Coordinate staff training logistics and maintain training records.
• Support performance management cycles and HR policy documentation.
• Provide HR administrative support and escalate sensitive issues appropriately.

• Strong analytical, reporting, and problem-solving skills.
• Proficiency in QuickBooks, Microsoft Excel, and MS Office.
• Familiarity with Kenyan tax and labour regulations.
• High integrity, attention to detail, and ability to meet tight deadlines.
• Excellent communication skills in English and Kiswahili.

• Bachelor’s degree in Commerce, Accounting, Business Administration, or equivalent.
• CPA or ACCA Part II qualification.