Position Summary:

The Finance Officer will ensure financial and programmatic compliance of grants to contractual obligations, donor requirements, statutory requirements and UDPK policies. He/ She will be responsible for financial reporting and financial management and maintain all files related to the grant.

Key Responsibilities

• Ensure the grant or contract is well administered and that program teams are fully informed of relevant donor compliance regulations and organization’s procedures to support on-track, on-time, and on-budget implementation.
• Review workplans and procurement plans and ensure compliance with UDPK policies and donor regulations.
• Manage financial processes ensuring confidentiality, accurate and timely record keeping and data management.
• Process project income and expenses ensuring correct coding, authorization, and transaction management.
• Routinely review project budgets and monitor change controls, early warnings and contingency draw downs and do reforecasts as required.
• Maintain detailed project records as required for both internal and external audit purposes.
• Maintain sufficient project and grants contract documentation and check that payments made are in line with contractual terms.
• Liaise with the program officers, coordinators and monitoring and evaluation officer to keep up to date and have sufficient detail on work in progress to plan and manage costs effectively.
• Produce project monthly and quarterly reports and share this on a timely basis with the management and the donor.
• Perform monthly bank reconciliations and provide the same to the management on a timely basis.
• Produce monthly finance reports for the project team, to agreed timetables, showing budget, forecast, committed and actual performance against plan, with breakdown of costs and written commentary.
• Be involved in developing and embedding best practices to comply with international financial regulations.
• Supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking.
• Monitoring and providing management information on key risks.
• Contributing to the implementation of improved financial systems and processes at UDPK to facilitate more compliance.
• Maintain excellent relations and communications with the donor, members, partners and stakeholders.
• Other duties, as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Studies, Economics, or a related field or CPA (K).
• At least 3 years of experience managing donor funded projects as a finance officer or a grants and compliance officer.
• Experience working with donor funded projects and knowledge of financial rules and regulations, including fiscal controls and fund accounting.
• Organizational Capacity Strengthening experience highly preferred.
• Experience in mentoring, coaching, skills transfer and working in team situations.
• Excellent representational and communication skills, written and oral proficiency in English.
• Strong technical writing skills
• Proactive, resourceful, and results-oriented
• Attention to detail, accuracy, and timeliness in executing assigned responsibilities
• Demonstrated commitment to respect, diversity, equity, and inclusion including gender equality.
• Understanding the human rights-based approach to disability is highly desirable
• Willingness to commit and adhere to UDPK’s mandate, mission, vision, values and strategic direction.

• Ensure the grant or contract is well administered and that program teams are fully informed of relevant donor compliance regulations and organization’s procedures to support on-track, on-time, and on-budget implementation.
• Review workplans and procurement plans and ensure compliance with UDPK policies and donor regulations.
• Manage financial processes ensuring confidentiality, accurate and timely record keeping and data management.
• Process project income and expenses ensuring correct coding, authorization, and transaction management.
• Routinely review project budgets and monitor change controls, early warnings and contingency draw downs and do reforecasts as required.
• Maintain detailed project records as required for both internal and external audit purposes.
• Maintain sufficient project and grants contract documentation and check that payments made are in line with contractual terms.
• Liaise with the program officers, coordinators and monitoring and evaluation officer to keep up to date and have sufficient detail on work in progress to plan and manage costs effectively.
• Produce project monthly and quarterly reports and share this on a timely basis with the management and the donor.
• Perform monthly bank reconciliations and provide the same to the management on a timely basis.
• Produce monthly finance reports for the project team, to agreed timetables, showing budget, forecast, committed and actual performance against plan, with breakdown of costs and written commentary.
• Be involved in developing and embedding best practices to comply with international financial regulations.
• Supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking.
• Monitoring and providing management information on key risks.
• Contributing to the implementation of improved financial systems and processes at UDPK to facilitate more compliance.
• Maintain excellent relations and communications with the donor, members, partners and stakeholders.
• Other duties, as assigned.

• Excellent representational and communication skills, written and oral proficiency in English.
• Strong technical writing skills
• Proactive, resourceful, and results-oriented
• Attention to detail, accuracy, and timeliness in executing assigned responsibilities
• Demonstrated commitment to respect, diversity, equity, and inclusion including gender equality.
• Understanding the human rights-based approach to disability is highly desirable
• Willingness to commit and adhere to UDPK’s mandate, mission, vision, values and strategic direction.

• Bachelor’s degree in Accounting, Finance, Business Studies, Economics, or a related field or CPA (K).
• At least 3 years of experience managing donor funded projects as a finance officer or a grants and compliance officer.
• Experience working with donor funded projects and knowledge of financial rules and regulations, including fiscal controls and fund accounting.
• Organizational Capacity Strengthening experience highly preferred.
• Experience in mentoring, coaching, skills transfer and working in team situations.