Background information about the job or company (e.g., role context, company overview)

World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

Responsibilities or duties

Payroll Review and Processing

• Assisting in booking payroll journals
• Ensuring timely filing and remittance of Withholding Tax and VAT Withholding tax to KRA, in compliance with local tax regulations.
• Month review and reconciliation of Payroll data with Workday

Payment Processes and Bank Reconciliation

• Preparing journals related to NCBA Bank and maintaining a well-organized, audit-ready documentation system.
• Responding to staff queries related to financial systems and processes (e.g., Concur, Provision), and providing timely, solutions-oriented support.
• Booking and reconciling staff-related cash deposits, ensuring that financial records are complete.
• Processing staff advances and refunds, and actively tracking outstanding advances to ensure timely settlement by staff within 30 days as per policy.
• Processing weekly supplier payments and performing supplier statement reconciliations to ensure on-time payment.
• Following up with field teams regularly to confirm that payments are being disbursed as scheduled using the Payment Status Report from Provision.
• Reviewing supplier invoices and supporting documents and creating them on Provision while ensuring alignment with budget codes.
• Send payment invoices to Service Center and coordinate with Shared Service team to correct errors caused by wrong entries in billing string
• Monitor daily transactions from WVSudan bank accounts and support monthly bank reconciliations by ensuring all payments are properly recorded and tracked.
• Facilitate staff advances for grant project personnel and ensure full compliance with the organization’s travel advance policy.

Petty Cash Management

• Processing petty cash reimbursements and disbursements – Ensuring all transactions have approved supporting documentation before payment.
• Monitoring petty cash fund balance and approving top-up– Requesting replenishment when the fund reaches the minimum threshold, avoiding operational delays.
• Ensuring 100% compliance with donor regulations and World Vision cash-management guidelines – Reviewing each transaction for allowability, reasonableness, and proper authorization.
• Preparing monthly petty cash reports and reconciliations – Reconciling the physical cash count against the general ledger by month-end, including timely submission of reconciliation statements.

Support External and Internal Audit Reviews

• Support internal and external finance reviews and audits by ensuring all required financial information, supporting documents, and schedules for grant projects are prepared and submitted promptly.
• Support timely implementation of audit and finance review recommendations by following up with responsible staff, tracking progress, and maintaining proper documentation.

Monthly Closure, LDR and Cost allocation

• Preparing PAs and SAs to ensure accurate inter-country cost allocations using the Blackline system.
• Participating in month-end close processes, including bank reconciliations for NCBA Bank, booking monthly regional costs, and ensuring timely reversals
• Monthly reconciliation of UNHAS prepayment

Qualifications or requirements (e.g., education, skills)

Required

• Certification: Holder of a bachelor’s degree (Relevant disciplines preferred e.g., Accounts, Finance, Economics etc.)
• Proficiency in Computer applications (Excel, Sun systems, Word etc)

Experience needed

Required

• Requires a minimum of 2-3 years' experience working in finance preferably with International Organizations
• Require proven knowledge and experience in Microsoft excel and word
• Must have good oral and written communication skills.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Achieving quality results and services
• Thinking clearly, deeply and broadly
• Understanding the Humanitarian industry
• Understanding WVs mission & operations
• Learning for growth and development,
• Work environment: Office-based with travel to the field when called upon

• Assisting in booking payroll journals
• Ensuring timely filing and remittance of Withholding Tax and VAT Withholding tax to KRA, in compliance with local tax regulations.
• Month review and reconciliation of Payroll data with Workday
• Preparing journals related to NCBA Bank and maintaining a well-organized, audit-ready documentation system.
• Responding to staff queries related to financial systems and processes (e.g., Concur, Provision), and providing timely, solutions-oriented support.
• Booking and reconciling staff-related cash deposits, ensuring that financial records are complete.
• Processing staff advances and refunds, and actively tracking outstanding advances to ensure timely settlement by staff within 30 days as per policy.
• Processing weekly supplier payments and performing supplier statement reconciliations to ensure on-time payment.
• Following up with field teams regularly to confirm that payments are being disbursed as scheduled using the Payment Status Report from Provision.
• Reviewing supplier invoices and supporting documents and creating them on Provision while ensuring alignment with budget codes.
• Send payment invoices to Service Center and coordinate with Shared Service team to correct errors caused by wrong entries in billing string
• Monitor daily transactions from WVSudan bank accounts and support monthly bank reconciliations by ensuring all payments are properly recorded and tracked.
• Facilitate staff advances for grant project personnel and ensure full compliance with the organization’s travel advance policy.
• Processing petty cash reimbursements and disbursements – Ensuring all transactions have approved supporting documentation before payment.
• Monitoring petty cash fund balance and approving top-up– Requesting replenishment when the fund reaches the minimum threshold, avoiding operational delays.
• Ensuring 100% compliance with donor regulations and World Vision cash-management guidelines – Reviewing each transaction for allowability, reasonableness, and proper authorization.
• Preparing monthly petty cash reports and reconciliations – Reconciling the physical cash count against the general ledger by month-end, including timely submission of reconciliation statements.
• Support internal and external finance reviews and audits by ensuring all required financial information, supporting documents, and schedules for grant projects are prepared and submitted promptly.
• Support timely implementation of audit and finance review recommendations by following up with responsible staff, tracking progress, and maintaining proper documentation.
• Preparing PAs and SAs to ensure accurate inter-country cost allocations using the Blackline system.
• Participating in month-end close processes, including bank reconciliations for NCBA Bank, booking monthly regional costs, and ensuring timely reversals
• Monthly reconciliation of UNHAS prepayment

• Proficiency in Computer applications (Excel, Sun systems, Word etc)
• Proven knowledge and experience in Microsoft excel and word
• Good oral and written communication skills.

• Holder of a bachelor’s degree (Relevant disciplines preferred e.g., Accounts, Finance, Economics etc.)