Background

The objective of the position of Finance Officer is to perform all duties within the Accounts Payable Function.

Responsibilities

Invoice Processing; Match invoices to purchase orders and delivery/goods receipt notes (3-way matching),Code invoices to correct GL accounts and cost centers, Receive, verify, and process supplier invoices for accuracy and completeness, oute invoices for approval per company authorization matrix

Vendor Management; Maintain accurate vendor master data (banking details, tax info, contact details), Respond to vendor inquiries regarding invoice and payment status, Perform vendor statement reconciliations, Set up new vendors and conduct basic due diligence/verification checks. Collaborate with Procurement, Legal, and Operations on contract terms affecting payables.

Payments; repare and process payment runs (EFT, checks, wire transfers) within agreed terms, Ensure payments are made accurately and on schedule to avoid late fees and maintain vendor goodwill, Process employee expense reimbursements and petty cash where applicable, Handle urgent/ad hoc payment requests as needed.

Reconciliation & Reporting; Reconcile AP sub-ledger to the general ledger monthly, Assist with month-end close activities related to accruals and outstanding invoices, Maintain aging reports and follow up on outstanding items, Support internal and external audits with documentation and reports.

Compliance & Controls; Ensure all transactions comply with company policies, delegation of authority, and tax regulations (e.g., VAT/withholding tax where applicable), Maintain proper documentation and filing (physical or digital) for audit trail purposes, Flag and escalate any irregularities or potential fraud indicators. Enforce internal controls to reduce fraud risk and ensure compliance (SOX, audit standards).

Process & Systems; Lead automation and digitization initiatives (workflow automation, ERP optimization), nforce internal controls to reduce fraud risk and ensure compliance, Streamline the procure-to-pay (P2P) cycle in collaboration with Procurement.

Strategic & Financial; Develop and execute AP strategies that optimize working capital, payment timing, and cash flow forecasting, Analyze payment terms and negotiate favorable terms with key vendors and suppliers, Monitor and report on DPO (Days Payable Outstanding) and other key AP metrics,

Qualifications

• University Degree in Finance or Accounting.
• Broad understanding of financial reporting requirements.
• Intermediate level or Finalist CPA (K)
• At least 3 years of working experience in Finance and Accounting function of a multinational Organization.

Additional Information

• Good interpersonal and communication skills.
• Strong analytical skills, highly motivated and result oriented.
• Competence in MS Office applications.

• Match invoices to purchase orders and delivery/goods receipt notes (3-way matching)
• Code invoices to correct GL accounts and cost centers
• Receive, verify, and process supplier invoices for accuracy and completeness
• Route invoices for approval per company authorization matrix
• Maintain accurate vendor master data (banking details, tax info, contact details)
• Respond to vendor inquiries regarding invoice and payment status
• Perform vendor statement reconciliations
• Set up new vendors and conduct basic due diligence/verification checks
• Collaborate with Procurement, Legal, and Operations on contract terms affecting payables
• Prepare and process payment runs (EFT, checks, wire transfers) within agreed terms
• Ensure payments are made accurately and on schedule to avoid late fees and maintain vendor goodwill
• Process employee expense reimbursements and petty cash where applicable
• Handle urgent/ad hoc payment requests as needed
• Reconcile AP sub-ledger to the general ledger monthly
• Assist with month-end close activities related to accruals and outstanding invoices
• Maintain aging reports and follow up on outstanding items
• Support internal and external audits with documentation and reports
• Ensure all transactions comply with company policies, delegation of authority, and tax regulations (e.g., VAT/withholding tax where applicable)
• Maintain proper documentation and filing (physical or digital) for audit trail purposes
• Flag and escalate any irregularities or potential fraud indicators
• Enforce internal controls to reduce fraud risk and ensure compliance (SOX, audit standards)
• Lead automation and digitization initiatives (workflow automation, ERP optimization)
• Streamline the procure-to-pay (P2P) cycle in collaboration with Procurement
• Develop and execute AP strategies that optimize working capital, payment timing, and cash flow forecasting
• Analyze payment terms and negotiate favorable terms with key vendors and suppliers
• Monitor and report on DPO (Days Payable Outstanding) and other key AP metrics

• Good interpersonal and communication skills
• Strong analytical skills
• Highly motivated and result oriented
• Competence in MS Office applications

• University Degree in Finance or Accounting
• Broad understanding of financial reporting requirements
• Intermediate level or Finalist CPA (K)
• At least 3 years of working experience in Finance and Accounting function of a multinational Organization