Finance & Operations Associate job at Urgent Action Fund-Africa

Vacancy title:
Finance & Operations Associate

[ Type: FULL TIME , Industry: Finance , Category: Accounting & Finance ]

Jobs at:

Urgent Action Fund-Africa

Deadline of this Job:
12 December 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Wednesday, November 16, 2022 , Base Salary: Not Disclosed

Similar Jobs in Kenya
Learn more about Urgent Action Fund-Africa
Urgent Action Fund-Africa jobs in Kenya

JOB DETAILS:
Finance & Operations Associate
Specific Responsibilities

Financial Management Support
• Preparation of payment vouchers after validation of the underlying documents
• Ensure that cheques are properly delivered, and receipts are filed
• Updating the cashbooks and carrying out monthly bank reconciliations
• Recording all transactions and updating on QuickBooks
• Filing monthly statutory returns such as PAYE, NSSF, NHIF etc
• Establishing the cash requirements for the office and ensure timely accounting and replenishment of petty cash. Prepare the petty cash vouchers and ensure the supporting documents are complete.
• Ensuring that all accounts records are filed in an orderly manner.
• Assisting in the production of the monthly accounts.
• Logistical support for travel, visa applications, participation, and various bookings for our convenings and staff retreats.
• Managing the purchase, distribution, use and repairs of all office equipment e.g., computers, printer/scanner, fittings etc.
• Maintaining and managing a suitable stock of office stationery.
• Updating the fixed assets register & office equipment list and ensure safe use/custody. Ensure all our equipment and the car is insured
• Working with IT service providers ensuring that all computers have appropriate software, back-ups, and antivirus and so on.
• Overseeing all administrative filing and records, and archiving
• Providing support to the office in all administrative matters
• Managing the Office Assistant
• Undertaking any other duties that may be requested by the Director of Finance & Operations.
• Providing periodic reports for internal/external communications to the team and other stakeholders.
• Assisting the Finance team to prepare finance reports for presentation to the Board, potential donors, for reporting purposes as and when required.
• Coordinating with HR to ensure timely preparation of payroll and other staff entitlements;
• Co-signatory for payments within set limits.
• Carrying out monthly bank reconciliations
• Agent to the bank i.e. taking wire instructions and other letters to the bank, cashing cheques and depositing cash refunds;
• Maintaining open and fluid communications with all vendors and contractors.
• Any other responsibilities as assigned.
Programs and Administrative Support
• Provide logistical support for travel, participation at meetings and various bookings for convenings, and staff retreats;
• Sourcing office supplies and services;
• Monitor the work of the Office Assistant in ensuring the smooth running of the Nairobi office and staff working virtually across the African continent;
• Ensure updating of the fixed assets register & office equipment list, and ensure safe use/custody;
• Ensure all Fund’s equipment and assets are fully insured at all times.
Financial Operations and Management
• Maintenance of documented accounting policies and procedures;
• Compute various financial reports in a timely way and in the required format.
• Liaise with the external auditors for project audits and institutional audits, and implement audit recommendations
• Assist the FOD to forecast cashflow position and available funds for investment activities;
• Monitor cash/bank balances for effective reporting.
• Ensuring compliance to statutory regulations e.g. NGO returns
• Delivering wire instructions to the bank and following up, when required.
• Assist the FOD to forecast cashflow position and available funds for investment activities;
• Monitor cash/bank balances for effective reporting.
Budgeting

Other Responsibilities
• Providing periodic reports for internal/external communications to the team and other stakeholders;
• Assisting the Finance & Operations Director to prepare finance reports for presentation to the Board as and when required;
• Maintaining open and fluid communications with all vendors and contractors;
• Any other responsibilities as assigned by the Finance & Operations Director.

Qualifications
• Bachelor’s degree in Business Studies/ Accounting or equivalent
• CPA (K)

Skills and Experience
• 4-6 years overall experience and out of which at least 1-3 years experience supervising junior roles.
• Budgeting and financial management skills.
• Working knowledge of feminist and women's rights organisations and movements;
• An appreciation of gender equality and women’s rights issues, particularly in the African settings;
• Ability to interface sensitively with people from various social, economic, political, cultural and religious backgrounds;
• Budget and financial management skills-
• Familiarity with grantmaking is an added advantage;
• Experience working with Salesforce software an added advantage.
• Good communication skills
• Strong problem solving skills and the ability to exercise sound judgement and make decisions based on accurate and timely analysis
• High level of integrity and commitment.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results through effective teams.

Work Hours: 8


Experience in Months: 48

Level of Education:
Bachelor Degree

Job application procedure
Interested and qualified? Go to Urgent Action Fund-Africa on uafahrrec.peopleshr.com to apply

All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 12 December 2022
Duty Station: Nairobi
Posted: 16-11-2022
No of Jobs: 1
Start Publishing: 16-11-2022
Stop Publishing (Put date of 2030): 16-11-2065
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.