Finance and Administration Manager, Kenya job at IDLO - International Development Law Organization

Vacancy title:
Finance and Administration Manager, Kenya

[ Type: FULL TIME , Industry: Law, Public Safety, Corrections and Security , Category: Accounting & Finance ]

Jobs at:

IDLO - International Development Law Organization

Deadline of this Job:
17 July 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Date Posted: Friday, July 15, 2022 , Base Salary: Not Disclosed

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Learn more about IDLO - International Development Law Organization
IDLO - International Development Law Organization jobs in Kenya

Organizational Context
The International Development Law Organization (IDLO) enables governments, empowers people, and strengthens institutions to realise justice and promote peace and sustainable development. IDLO is the only global intergovernmental organisation exclusively devoted to promoting the rule of law and access to justice.
With its headquarters in Rome, Italy, a Branch Office in The Hague, Permanent Observer Missions to the United Nations in New York and Geneva, and 18 Country Offices across the globe, IDLO carries out policy advocacy, research and the rule of law and justice programmes, operating in every region of the world.

The Position
Under the direct supervision of the Country Manager, Kenya, the Finance & Administration Manager is responsible for coordinating the implementation of the finance policies, procedures and guidelines for the Kenya Country Office to provide optimum efficient and effective support to IDLO’s programming. The Finance and Administration Manager reports to the Country Manager with a dotted line to the Rome-based Regional Program Accountant East Africa. She/he will work in close coordination with the Country Office Program Unit in conjunction with the Program and Finance Units at the IDLO Headquarters in Rome, Italy.

• Lead in the monthly financial close of the Country Office (CO) and the production of monthly financial statements, supporting schedules and reconciliations.
• Prepare relevant financial management reports of the country office, ensuring accuracy and timeliness, taking necessary corrective measures where applicable.
• Performing CO balance sheet account reconciliations on a timely basis and ensuring that differences or discrepancies are addressed in a timely manner.

Accounts Payables:
• Process all expenses generated at the CO level, ensuring they comply with IDLO policies and procedures, accrual accounting and donor rules and regulations.

Cash and bank management:
• Review and consolidate monthly cash forecasts for the country office, ensuring funds are fully reconciled before submitting to HQ for processing. This will include working with program staff to develop accurate cash forecasts.
• Ensure adequate controls around the management and use of cash, including appropriate cash counts and reconciliations periodically.
• Manage the risk associated with foreign exchange movements ensuring that measures are taken to reduce the CO exposure to forex movements.

Grants and budget management:
• Ensure costs are allocated in accordance with the approved program budgets and IDLO chart of accounts.
• Coordinate with program staff to prepare budgets to support new proposals or realignments and ensure full cost recovery is adopted as applicable.

Sub-grants management:
• Coordinate the sub-granting processes, monitoring and management systems to ensure effective and timely issuance, reporting and oversight of all sub-grants.
• Maintain sub-grant tracking sheet and filing system for all sub-grantees proposals, agreements, financial reports and outstanding advances.
• Review all sub-grant monitoring reports and prepare management summaries of findings and recommendations for discussion with the Country Manager.
• Ensure each sub-grantee submits financial reports in accordance with sub-grant agreements and reviews financial reports for reasonableness, verifying consistency in programmatic delivery and financial spending.

Filing financial documents:
• Ensure all original documents are properly coded and filed for ease of future reference prior to shipment to HQ.
• Ensure that all electronic copies of all documents shipped to Rome are maintained at the country office, filed electronically and in sequence.

• Provide logistical support to Programs’ activities, including coordinating the smooth implementation of and adherence to logistic and security procedures.
• Keep track of contractual agreements and assist users with contractual rights and obligations.
• Serves as the primary point of administrative contact and liaison with other offices, individuals, sub-grantees, and institutions on operational matters concerning the Program.
• Support in Human Resources management, including leave management and payroll.

Audit and compliance
• Be the lead contact at the CO on audit-related exercises.
• Support the CO whenever audit requests are submitted, ensuring that the auditors are provided with the necessary supporting documents in a timely manner.

Ideal Candidate Profile
• University degree in a relevant field, e.g. Accounting or Finance
• Relevant professional accountancy qualification and member of ICPAK

• Fluent oral and writing skills in English are required.
Work experience
• Minimum of 7 years of relevant experience in financial analysis, reporting, and accounting, preferably in an international working environment
• At least three years of supervisory experience
• Demonstrated working knowledge of International Public Sector Accounting Standards (IPSAS)
• Demonstrated work experience with Enterprise Resource Planning (ERP) systems, preferably with MS NAVISION
• Knowledge of and experience with spreadsheets (advanced knowledge of Microsoft Excel is a must), databases and word processing software

Terms And Conditions
For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and availability of funding.
In addition, IDLO shall offer a yearly basic salary of KES 5,400,000, medical insurance and leave entitlements, including in accordance with IDLO Employee Regulations and Rules.
This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorisation permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.
Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.
IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates.
IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Work Hours: 8

Experience in Months: 84

Level of Education:
Bachelor Degree

Job application procedure
Apply through our career page 

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Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 17 July 2022
Duty Station: Nairobi
Posted: 15-07-2022
No of Jobs: 1
Start Publishing: 15-07-2022
Stop Publishing (Put date of 2030): 15-07-2065
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