Finance and Budget Assistant job at United Nations Environment Programme (UNEP)

Vacancy title: Finance and Budget Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Finance, Insurance & Real Estate ]

Jobs at: United Nations Environment Programme (UNEP)

Deadline of this Job:
07 July 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Date Posted: Wednesday, June 22, 2022 , Base Salary: Not Disclosed

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This post is located in the Law Division OzonAction Branch of the at the Nairobi duty station under the direct supervision of the Finance and Budget Officer and overall supervision of the Head of Programme and Management Unit and Head of OzonAction Branch, the incumbent will perform the following duties:

• Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
• Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Assists Managers in the elaboration of resource requirements for budget submissions.
• Undertakes research and provides support to Finance & Budget Officers with respect to budget reviews of relevant
• intergovernmental and expert bodies.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing
• variances between approved budgets and actual expenditures.
• Assist in preparation of financial reports, donor reports and annual progress report required by governing bodies.
• Liaise with UNON to follow up on pending payments, adjustments and payables clearance on behalf of the Regional
• offices teams.
• Monitors integrity of various financial databases and following up with Regional teams to ensure open grants and
• agreements are within the validity dates.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinates with other Finance and Budget Staff on related issues during preparation of budget reports.
• Periodic reconciliation of accounts and review substantive completed projects for financial closure and management of open items in ERP system and related portals.
• Process fund distribution as per the approval of the governing bodies.
• Identifies and annotates bank account movements.
• File and archives as required.
• Assists in cash allocation to the grants as per governing bodies approval. Monitor rejected payment ledger and ensure corrective action taken.
• Assist the Programme Officer in tracking the status of payments.

• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring
• compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
• Maintain and keep up-to-date files.
• May be responsible for providing guidance, training, and daily supervision to other general service staff in the area of responsibility.
• Performs other related duties, as assigned.

• PROFFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


• Completion of High school diploma or equivalent is required. Additional training in project management or other relevant field is desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience
• A minimum of seven (7) years progressive working experience in finance, budget, accounting, administrative services or related area, is required.
• Proven experience working with Enterprise Resource Platform (ERP) systems such as SAP is desirable.
• Experience working with an International Organization or the UN system is desirable.

Work Hours: 8

Experience in Months: 84

Level of Education:
High School

Job application procedure
Click here to apply

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Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 7 July 2022
Duty Station: Nairobi
Posted: 22-06-2022
No of Jobs: 1
Start Publishing: 22-06-2022
Stop Publishing (Put date of 2030): 22-06-2066
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