Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UNEP's Law Division, OzonAction Branch at the Nairobi duty station. Under the direct supervision of the Head of the OzonAction Branch, the incumbent will be responsible for the following duties:

• Providing corporate guidance to UNEP OzonAction finance staff, issuing policies and monitoring compliance with established procedures.
• Overseeing and managing effective and timely processing of pledges and preparation of invoices for contributions and ensuring compliance with the decisions of the governing bodies of UNEP and UNEP Executive Committee of the Multilateral Fund.
• Overseeing and managing timely and accurate recording of contributions. Managing the unidentified deposits in line with established policies and procedures. Preparing financial reports for donors, intergovernmental and legislative bodies.
• Managing the establishment of grants and monitoring the financial life cycle of projects including the clean-up of closed projects, grants and trust funds. Monitoring cash and loan balances of grants.
• Ensuring that UNEP financial records are accurate and up-to-date and that they are properly reflected in the Annual Financial Statements. This includes regular analysis of cash and receivable balances and review of donor reports.
• Liaising with internal and external auditors by coordinating requests for information, following up on finance related audit recommendations and preparing reports to various UN Bodies.
• Reviewing legal instruments related to donors and Implementing Partners agreements.
• Developing and managing a corporate approach to UNEP's relationship with Implementing Partners.
• Reviewing and analysing data with respect to the finalization of cost estimates and budget proposals for extra-budgetary funded activities, in terms of staff and non-staff requirements from divisions/offices at Headquarters and in the field, including programmatic aspects.
• Providing support to managers with respect to the elaboration of resource requirements for budget submissions.
• Reviewing, analysing and providing input into finalization of programme budget/financial implications.
• Providing substantive support to relevant intergovernmental and expert bodies in their budget review; assisting in securing approval from the relevant Governing Bodies.
• Issuing allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitoring budget implementation and determines/recommends reallocation of funds when necessary.
• Monitoring expenditures to ensure that they remain within authorized levels.
• Administering and monitoring extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Preparing relevant documentation with respect to budget performance submissions.
• Reviewing and making appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Leads the annual Financial Progress Report process as well as all financial reporting to the intergovernmental bodies, General Assembly, and manages audit processes and monitors implementation of audit recommendation
• Keeping up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Monitoring and supervising the work of subordinate staff as required.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performing other related duties, as assigned.