Background

inABLE.org is a nonprofit organization based in Nairobi, Kenya, and Washington, DC, with a mission to empower Persons With Disabilities through technology.

Consultancy Purpose

inABLE seeks to engage a Finance and Grants Management Consultant for three (3) months to strengthen financial and grants management systems (procedures, processes and policies), provide support for financial reporting on grants and ensure timely, accurate submission of all financial reports for the inABLE Programs.

This consultancy will strengthen and provide finance and grants management across all inABLE programs, including the Inclusive Africa Conference, ensuring consistent financial governance, donor compliance, timely reporting, and strengthened institutional financial systems organization-wide.

Scope of Work

Assessment of inABLE’s internal finance and grants management systems (procedures, processes and practice).

• Conduct a comprehensive assessment of inABLE’s financial and grants management systems(procedures, processes, and practices).
• Generate a systems analysis report on inABLE’s financial and grants management systems.
• Generate a roadmap for strengthening inABLE’s financial and grants management systems.

Strengthening of inABLE’s financial and grants management systems.

• Review existing finance manuals, policies, and procedures and align them with best practices in financial and grants management.
• Develop or update Standard Operating Procedures (SOPs) aligned with best practices in financial and grants management.
• Ensure finance policies support sub-granting, procurement, cash management, and audit readiness.

Providing financial and grants management support to the inABLE Programs

• Review existing program budgets to ensure donor compliance and cost-efficiency.
• Prepare financial forecasts, expenditure tracking tools and budget variance analyses.
• Develop audit-ready financial and grants management processes and reporting.

Providing support for Grant Budget Development

• Draft and review grant budgets and detailed budget narratives for funding proposals.
• Provide financial input into grant proposal writing, ensuring alignment with donor guidelines.
• Review financial sections of proposals to ensure accuracy, allowability of costs, and internal coherence.
• Support fundraising and program teams on financial sustainability and cost structures.

Supporting timely Financial Reporting

• Prepare, review, and submit accurate and complete financial reports to partners and inABLE Board in line with agreed reporting schedules.
• Ensure all financial reports are submitted on time and in compliance with required formats and requirements.
• Coordinate with program teams to ensure financial data aligns with narrative and performance reports.
• Maintain a donor reporting calendar and proactively track reporting deadlines.
• Ensure all supporting documentation is complete, verifiable, and audit-ready prior to report submission.
• Respond promptly to donor feedback, clarifications, and follow-up requests related to financial reports.

Key Deliverables

• A systems analysis report on inABLE’s financial and grants management systems.
• A roadmap for strengthening inABLE’s financial and grants management systems.
• Reviewed and updated Financial Manuals and Policies
• Standard Operating Procedures for financial and grants management.
• Submitted financial reports within agreed timelines.
• Audit-ready financial documentation and compliance checklists.
• Capacity-building support provided to program staff on financial reporting and compliance.

Qualifications and Experience

Essential

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (Master’s degree is an added advantage).
• Minimum of seven (7) years’ experience in grant financial management and donor-funded programs.
• Experience with budgeting, donor reporting, audits, procurement, and sub-grant management.
• Professional certification (CPA, ACCA, or CFA) and registration with ICPAK.
• Experience working with international donors such as USAID, Mastercard Foundation, DFID, or similar.
• Strong analytical, compliance, and risk-management skills.

Examples of policies and manuals include:

• Finance Policies and Procedures Manual
• Grants Management and Compliance Policy
• Travel policy
• Budgeting and Financial Planning Policy
• Procurement and Expense Authorization Policy
• Sub-granting and Partner Financial Management Guidelines
• Cash Management and Internal Controls Manual
• Audit and Risk Management Policy
• And any other manual that is related to finance

• Conduct a comprehensive assessment of inABLE’s financial and grants management systems(procedures, processes, and practices).
• Generate a systems analysis report on inABLE’s financial and grants management systems.
• Generate a roadmap for strengthening inABLE’s financial and grants management systems.
• Review existing finance manuals, policies, and procedures and align them with best practices in financial and grants management.
• Develop or update Standard Operating Procedures (SOPs) aligned with best practices in financial and grants management.
• Ensure finance policies support sub-granting, procurement, cash management, and audit readiness.
• Review existing program budgets to ensure donor compliance and cost-efficiency.
• Prepare financial forecasts, expenditure tracking tools and budget variance analyses.
• Develop audit-ready financial and grants management processes and reporting.
• Draft and review grant budgets and detailed budget narratives for funding proposals.
• Provide financial input into grant proposal writing, ensuring alignment with donor guidelines.
• Review financial sections of proposals to ensure accuracy, allowability of costs, and internal coherence.
• Support fundraising and program teams on financial sustainability and cost structures.
• Prepare, review, and submit accurate and complete financial reports to partners and inABLE Board in line with agreed reporting schedules.
• Ensure all financial reports are submitted on time and in compliance with required formats and requirements.
• Coordinate with program teams to ensure financial data aligns with narrative and performance reports.
• Maintain a donor reporting calendar and proactively track reporting deadlines.
• Ensure all supporting documentation is complete, verifiable, and audit-ready prior to report submission.
• Respond promptly to donor feedback, clarifications, and follow-up requests related to financial reports.

• Strong analytical skills
• Compliance skills
• Risk-management skills

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (Master’s degree is an added advantage).
• Minimum of seven (7) years’ experience in grant financial management and donor-funded programs.
• Experience with budgeting, donor reporting, audits, procurement, and sub-grant management.
• Professional certification (CPA, ACCA, or CFA) and registration with ICPAK.
• Experience working with international donors such as USAID, Mastercard Foundation, DFID, or similar.