Finance and Programme Assistant job at HM Government
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359 Days Ago
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Vacancy title:
Finance and Programme Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

HM Government

Deadline of this Job:
15 June 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Date Posted: Friday, June 10, 2022 , Base Salary: Not Disclosed

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Finance and Programme Assistant CSSF (AO) A2L (06/22 NR)
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Main purpose of job:
The successful candidate will be part of the Conflict, Stability and Security Fund (CSSF) East Africa portfolio team, covering Kenya, Mozambique, Uganda and Tanzania; providing support for finance, programme, compliance, administrative and procurement tasks. Overall, the jobholder will manage project-related resources and information, and support project implementation, management and delivery.
Roles and responsibilities:
• Assist in managing and monitoring project expenditure and maintaining financial and progress reports. Review and process expense claims and invoices for programmes, manage the reconciliation of expenses with forecasts, review implementing partners’ activity based budgets (ABB) and provide data from FCDO accounting system and implementing partners for the monthly financial reporting requirements;
• Provide end-to-end support for procurement activities including systems-related responsibilities such as setting up new suppliers, requisitioning, receiving, and troubleshooting invoices on hold, processing payment of supplier invoices and providing data for financial reporting requirements;
• Assist in cordination of monthly/routine finance and compliance meetings within the team and with implementing partners;
• Support in the quality assurance of submitted reporting documents by Implementing Partners;
• Manage and coordinate logistics for project/programme related training activities, team meetings, events, visits and workshops.
• Maintain records and information on programmes activities and expenditures.
• Perform other related duties, as assigned.
Resources managed (staff and expenditure):
The job holder will support the programme team in the financial management of the programme budget, which is set each year.

Essential qualifications, skills and experience
• A minimum of three (3) years of progressively responsible work experience in finance, budget, accounting, programme, administrative services or related areas.
• Degree in Business Administration, Social Sciences, International Relations, Program Management, Finance, or any other relevant degree.
• Experience managing budgets.
• Experience providing logistics and procurement support to senior management teams.
• Good administrative and IT Skills (a working knowledge of Microsoft Excel and Word is required).
• Oral and written communication and customer service skills.
• Willingness to take initiative in own work.
• Able to obtain security clearance to SC.
Desirable qualifications, skills and experience
• Skills in Project management, Finance Management, Reporting, Project monitoring and evaluation (M&E) and Communication.
• Experience working in a regional context.

Application deadline
15 June 2022
Administrative Officer (AO)
Type of Position
Fixed Term
Duration of Post
36 months
Location (City)
Type of Post
British High Commission
KES 156,135.36
Start Date
1 August 2022
Other benefits and conditions of employment
Learning and development opportunities:
Working for CSSF East Africa provides great opportunities to work on, and across, key HMG interventions, including; Peacebuilding, Community-Security, Countering Violent Extremism, Counter-terrorism Finance, Strategic Communications and Counter-Insurgency. The positions also offers an opportunity to work across UK government departments and with a range of partners/stakeholders in a catalytic and agile environment.
CSSF also offers the CSSF Programme Manager Course and Masterclasses to help the job holder build knowledge and develop core programme management skills, covering a wide range of topics from an introduction to CSSF, thematic programming areas to risk management and monitoring & Evaluating.
Mandatory e-learning courses at post.
Working patterns:
The BHC Nairobi working hours are 0730 - 1530 hours on Monday to Thursday and 0730 – 1300 hours on Fridays
We are a flexible portfolio and would assist the incumbent in any way we can to allow flexible working that works for them and the team.
Additional information
• Due to COVID 19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimize any disruption.
• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British High Commission will never request any payment or fees to apply for a position.
• Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
• It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
• Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

Work Hours: 8

Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
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Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 15 June 2022
Duty Station: Nairobi
Posted: 10-06-2022
No of Jobs: 1
Start Publishing: 10-06-2022
Stop Publishing (Put date of 2030): 10-06-2065
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