Fleet Transport Coordinator
2025-05-02T15:29:11+00:00
icipe - International Centre of Insect Physiology and Ecology
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https://www.icipe.org/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Research
Transportation & Logistics
2025-05-14T17:00:00+00:00
Kenya
8
Fleet Transport Coordinator
Overall Purpose of the Job
- Oversee the Centre’s fleet operations to a desired level of quality and reliability, to support the required tasks and activities.
Specific Duties
- Oversee proper use of fuel rations, and maintain, log, and account for fuel and oil storage tanks.
- Plan, organise and manage the work of subordinate staff, to ensure that the work is accomplished in a manner consistent with organisational requirements.
- Respond to ad hoc requests, emergency breakdowns, and accidents.
- Handle the allocation of costs to various users of the Unit.
- Coordinate and execute registration/disposal of the Centre’s vehicle through the Ministry of Foreign Affairs and NTSA.
- Obtain and maintain vehicle licensing, registrations and insurances.
- Direct activities related to dispatching, routing, and tracking of vehicles.
- Obtain and maintain annual inspections by regulatory authorities.
- Maintain daily inspections, work orders, and vehicle parts availability and costing.
- Oversee schedule of fleet maintenance and repairs and be responsible for operations and ground safety.
- Oversee and qualify internal staff assessment tests prior to authorizing use of institutional vehicles.
- Recommend training needs for the subordinate staff to ensure capacity building and compliance to the latest technologies.
- Develop, maintain and ensure adherence to Occupational Health and Safety regulations.
Requirements/Qualifications
- BSc in Mechanical/Automotive Engineering.
- Complete and up-to-date knowledge of National and Transport Safety Authority regulations and requirements for registration and disposal by the government for diplomatic vehicle registration.
- Basic knowledge of procurement.
- Familiarity with newer vehicle technology.
- Effective communication and organizational skills.
- Record-keeping skills.
- Planning, organising, and managing the work of subordinate staff.
- Skills on vehicle service and repair – electrical or mechanical.
- Excellent interpersonal and problem-solving skills, decision-making, good judgment, patience, conflict management skills, diplomacy, willingness to listen and show respect for other colleagues at work as a member of a wide team in a multifaceted and multicultural organisation.
- Minimum 5 years’ experience in a busy transport environment.
Reporting
- This position reports to the Facilities and Assets Manager.
Oversee proper use of fuel rations, and maintain, log, and account for fuel and oil storage tanks. Plan, organise and manage the work of subordinate staff, to ensure that the work is accomplished in a manner consistent with organisational requirements. Respond to ad hoc requests, emergency breakdowns, and accidents. Handle the allocation of costs to various users of the Unit. Coordinate and execute registration/disposal of the Centre’s vehicle through the Ministry of Foreign Affairs and NTSA. Obtain and maintain vehicle licensing, registrations and insurances. Direct activities related to dispatching, routing, and tracking of vehicles. Obtain and maintain annual inspections by regulatory authorities. Maintain daily inspections, work orders, and vehicle parts availability and costing. Oversee schedule of fleet maintenance and repairs and be responsible for operations and ground safety. Oversee and qualify internal staff assessment tests prior to authorizing use of institutional vehicles. Recommend training needs for the subordinate staff to ensure capacity building and compliance to the latest technologies. Develop, maintain and ensure adherence to Occupational Health and Safety regulations.
BSc in Mechanical/Automotive Engineering. Complete and up-to-date knowledge of National and Transport Safety Authority regulations and requirements for registration and disposal by the government for diplomatic vehicle registration. Basic knowledge of procurement. Familiarity with newer vehicle technology. Effective communication and organizational skills. Record-keeping skills. Planning, organising, and managing the work of subordinate staff. Skills on vehicle service and repair – electrical or mechanical. Excellent interpersonal and problem-solving skills, decision-making, good judgment, patience, conflict management skills, diplomacy, willingness to listen and show respect for other colleagues at work as a member of a wide team in a multifaceted and multicultural organisation. Minimum 5 years’ experience in a busy transport environment.
JOB-6814e4c7c7f65
Vacancy title:
Fleet Transport Coordinator
[Type: FULL_TIME, Industry: Research, Category: Transportation & Logistics]
Jobs at:
icipe - International Centre of Insect Physiology and Ecology
Deadline of this Job:
Wednesday, May 14 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Friday, May 2 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Fleet Transport Coordinator
Overall Purpose of the Job
- Oversee the Centre’s fleet operations to a desired level of quality and reliability, to support the required tasks and activities.
Specific Duties
- Oversee proper use of fuel rations, and maintain, log, and account for fuel and oil storage tanks.
- Plan, organise and manage the work of subordinate staff, to ensure that the work is accomplished in a manner consistent with organisational requirements.
- Respond to ad hoc requests, emergency breakdowns, and accidents.
- Handle the allocation of costs to various users of the Unit.
- Coordinate and execute registration/disposal of the Centre’s vehicle through the Ministry of Foreign Affairs and NTSA.
- Obtain and maintain vehicle licensing, registrations and insurances.
- Direct activities related to dispatching, routing, and tracking of vehicles.
- Obtain and maintain annual inspections by regulatory authorities.
- Maintain daily inspections, work orders, and vehicle parts availability and costing.
- Oversee schedule of fleet maintenance and repairs and be responsible for operations and ground safety.
- Oversee and qualify internal staff assessment tests prior to authorizing use of institutional vehicles.
- Recommend training needs for the subordinate staff to ensure capacity building and compliance to the latest technologies.
- Develop, maintain and ensure adherence to Occupational Health and Safety regulations.
Requirements/Qualifications
- BSc in Mechanical/Automotive Engineering.
- Complete and up-to-date knowledge of National and Transport Safety Authority regulations and requirements for registration and disposal by the government for diplomatic vehicle registration.
- Basic knowledge of procurement.
- Familiarity with newer vehicle technology.
- Effective communication and organizational skills.
- Record-keeping skills.
- Planning, organising, and managing the work of subordinate staff.
- Skills on vehicle service and repair – electrical or mechanical.
- Excellent interpersonal and problem-solving skills, decision-making, good judgment, patience, conflict management skills, diplomacy, willingness to listen and show respect for other colleagues at work as a member of a wide team in a multifaceted and multicultural organisation.
- Minimum 5 years’ experience in a busy transport environment.
Reporting
- This position reports to the Facilities and Assets Manager.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Go to icipe - International Centre of Insect Physiology and Ecology on recruit.icipe.org to apply
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