Background

World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

Purpose of Position

The Grant Accountant will promote Grants financial stewardship, accountability, reliability and accuracy of financial reports as well as implement financial policies. The role is required to safeguard assets and ensures compliance to donor regulations.

Major Responsibilities

Financial Reporting:

• Preparation of timely and accurate financial reports for submission to donors and management by 15th of every month.
• Load grants reports in FFR database
• Prepare management reports for decision making purposes to the Senior Grants Finance Officer by 15th of the month.
• Support and participate in month end and year- end processes
• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.

Budget Monitoring and Financial Management

• Help Project staff in linking Grant Budget to Grant Work-plans, so that the activities to be undertaken in the projects matches to the budget
• Ensure strict adherence to the approved budgets.
• Monitor and review activities to ensure that only budgeted costs have been incurred
• Ensure vendors are paid within the stipulated time
• Ensure staff advances are properly managed
• Ensure assets purchased through donor funds are properly utilized and safe guarded

Monitoring and Compliance

• Monitor Project expenses against the approved budget monthly by 10th of the month.
• Reconcile time sheets with payroll for the project staff under grants.
• Ensure donor regulations are adhered to for the assigned projects as per grant agreement.
• Perform Vendor screening
• Support and coordinate grants end closure processes

Risk Management

• Facilitate audit process for assigned grants both internal and external audits
• Provide relevant information for audit responses
• Follow up on implementation of audit recommendations
• Review grants PRFs for budget availability and proper coding
• Provide and maintain grants financial information for safe custody and access
• Ensure assets purchased through donor funds are properly utilized and safe guarded
• Identify finance risks facing the grant and share with management

Administration

• Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants.
• Ensure good storage of financial reports and records in line with the WVK and donor requirements
• Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file
• Supervises the driver

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• Minimum of 2 years’ experience in finance and accounting, business management, business administration
• Basic understanding of project management

Required Education & Certification

• Bachelor of Commerce, Economics, Accounting or Finance or related field
• CPA Section 4 or intermediate

Preferred Knowledge and Qualifications

• Excellent verbal and written communication skills, good interpersonal skills.
• Practical experience of using SUN system accounting Software is preferred
• Advanced excel and analytical skills
• Compatibility with WV's Mission, ethos, policies and core values.
• A team player.

• Preparation of timely and accurate financial reports for submission to donors and management by 15th of every month.
• Load grants reports in FFR database
• Prepare management reports for decision making purposes to the Senior Grants Finance Officer by 15th of the month.
• Support and participate in month end and year- end processes
• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.
• Help Project staff in linking Grant Budget to Grant Work-plans, so that the activities to be undertaken in the projects matches to the budget
• Ensure strict adherence to the approved budgets.
• Monitor and review activities to ensure that only budgeted costs have been incurred
• Ensure vendors are paid within the stipulated time
• Ensure staff advances are properly managed
• Ensure assets purchased through donor funds are properly utilized and safe guarded
• Monitor Project expenses against the approved budget monthly by 10th of the month.
• Reconcile time sheets with payroll for the project staff under grants.
• Ensure donor regulations are adhered to for the assigned projects as per grant agreement.
• Perform Vendor screening
• Support and coordinate grants end closure processes
• Facilitate audit process for assigned grants both internal and external audits
• Provide relevant information for audit responses
• Follow up on implementation of audit recommendations
• Review grants PRFs for budget availability and proper coding
• Provide and maintain grants financial information for safe custody and access
• Ensure assets purchased through donor funds are properly utilized and safe guarded
• Identify finance risks facing the grant and share with management
• Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants.
• Ensure good storage of financial reports and records in line with the WVK and donor requirements
• Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file
• Supervises the driver

• Excellent verbal and written communication skills
• Good interpersonal skills
• Practical experience of using SUN system accounting Software
• Advanced excel and analytical skills
• Basic understanding of project management

• Bachelor of Commerce, Economics, Accounting or Finance or related field
• CPA Section 4 or intermediate