Trócaire was set up in 1973 as a charity to express the concern of the Irish Catholic Church for the suffering of people living in the world’s poorest regions.

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Grants & Compliance Officer

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

3 years

Location

Nairobi

Job Field

Finance / Accounting / Audit

Key Responsibilities

Grant Management:

Coordinate the full grant lifecycle from award set-up to close-out, ensuring compliance with donor regulations and Trócaire policies.

Facilitate grant kick-off, review (including mid-term) and close-out meetings, documenting key decisions, risks and action points, and tracking follow-up actions, owners and timelines.

Coordinate regular check-ins with Programme, Finance and MEAL colleagues to monitor progress against grant commitments (programmatic and financial) and agree corrective actions where required

Work with Programme and MEAL teams to verify data accuracy and strengthen evidence for donor reports, grant reviews and learning.

Support preparedness for donor spot-checks, monitoring visits and audits, including coordinating documentation, briefing relevant teams and accompanying field visits as required.

Work with Programme, MEAL and Finance teams to maintain a portfolio-level grants risk and issues log (compliance, reporting, audit, partner performance), updating it monthly and escalating high-risk items with recommended corrective actions.

Contribute to internal learning and continuous improvement by capturing lessons learned and good practice from audits, report reviews and close-outs, and supporting updates to tools and systems (templates, checklists, trackers and filing conventions).

Business Development Support

Provide structured administrative support to business development by maintaining the funding pipeline and donor/grants systems (e.g., Salesforce and trackers), ensuring opportunities, deadlines, contacts and submission records are accurate and up to date.

Coordinate routine donor due diligence and registration updates (portals, compliance documentation, organisational capacity statements/templates), under the direction of the BDGM.

Capacity Building:

Provide orientation and refresher sessions to programme and partner staff on grant management tools, donor compliance and use of Salesforce.

Support the development and periodic update of SOPs and guidance materials to standardise grant management practices across the programme.

Act as an accessible technical resource for colleagues and partners, encouraging proactive engagement on grant management questions.

Requirements

Essential Requirements

Bachelor's Degree in Development Studies, Business Administration, International Relations, or related field.

Minimum of 3 years professional experience in grant management, preferably within an INGO context.

Demonstrated experience managing grants from institutional donors (e.g., ECHO, USAID, FCDO, UNICEF).

Exceptional organisational skills, attention to detail, and ability to manage multiple tasks simultaneously.

Strong Excel skills and numeracy, with the ability to manage compliance trackers, reporting calendars and basic financial monitoring for grants.

Excellent written and oral communication skills in English.

Strong interpersonal skills, with the ability to engage effectively with diverse teams and external stakeholders.

Proficiency in standard software applications and Salesforce or other grant management systems.

• Coordinate the full grant lifecycle from award set-up to close-out, ensuring compliance with donor regulations and Trócaire policies.
• Facilitate grant kick-off, review (including mid-term) and close-out meetings, documenting key decisions, risks and action points, and tracking follow-up actions, owners and timelines.
• Coordinate regular check-ins with Programme, Finance and MEAL colleagues to monitor progress against grant commitments (programmatic and financial) and agree corrective actions where required
• Work with Programme and MEAL teams to verify data accuracy and strengthen evidence for donor reports, grant reviews and learning.
• Support preparedness for donor spot-checks, monitoring visits and audits, including coordinating documentation, briefing relevant teams and accompanying field visits as required.
• Work with Programme, MEAL and Finance teams to maintain a portfolio-level grants risk and issues log (compliance, reporting, audit, partner performance), updating it monthly and escalating high-risk items with recommended corrective actions.
• Contribute to internal learning and continuous improvement by capturing lessons learned and good practice from audits, report reviews and close-outs, and supporting updates to tools and systems (templates, checklists, trackers and filing conventions).
• Provide structured administrative support to business development by maintaining the funding pipeline and donor/grants systems (e.g., Salesforce and trackers), ensuring opportunities, deadlines, contacts and submission records are accurate and up to date.
• Coordinate routine donor due diligence and registration updates (portals, compliance documentation, organisational capacity statements/templates), under the direction of the BDGM.
• Provide orientation and refresher sessions to programme and partner staff on grant management tools, donor compliance and use of Salesforce.
• Support the development and periodic update of SOPs and guidance materials to standardise grant management practices across the programme.
• Act as an accessible technical resource for colleagues and partners, encouraging proactive engagement on grant management questions.

• Exceptional organisational skills
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Strong Excel skills and numeracy
• Excellent written and oral communication skills in English
• Strong interpersonal skills
• Proficiency in standard software applications and Salesforce or other grant management systems

• Bachelor's Degree in Development Studies, Business Administration, International Relations, or related field.
• Minimum of 3 years professional experience in grant management, preferably within an INGO context.
• Demonstrated experience managing grants from institutional donors (e.g., ECHO, USAID, FCDO, UNICEF).