Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa’s largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40million. We have 19 innovative products and project models that have successfully been implemented and transformed 5.4 million lives...

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Grants Officer – Future4Binti (F4B), Somalia

PRIMARY RESPONSIBILITIES

Sub‑Award Administration and Documentation

• Support the preparation, review, and processing of sub‑award agreements, amendments, and extensions.
• Maintain an organised, central, audit‑ready digital and physical filing system for all sub-grantee documents (agreements, reports, correspondence, deliverables).
• Prepare sub‑award packages, routing requests, approval forms, and documentation for signature.
• Maintain up‑to‑date grant records in grants management systems, trackers, and databases.

Sub-Grantee Onboarding and Communication

• Support sub-grantee onboarding sessions by preparing materials, checklists, templates, and compliance briefings.
• Serve as the first point of contact for routine sub-grantee questions related to reporting schedules, templates, deliverables, and documentation requirements.
• Disseminate updated tools, templates, and guidance to sub-grantees and ensure consistent use.

Reporting Coordination and Compliance Monitoring

• Track sub-grantee reporting (programmatic and financial) deadlines and follow up to ensure timely submission.
• Conduct first‑level quality checks on financial reports for completeness and alignment with templates, provide feedback to the sub-grantees.
• Support the Senior Grants Officer in conducting compliance spot‑checks, desk reviews, and documentation sampling.
• Facilitate sub grantee's audit reviews and implementation of audit recommendation.

Sub-Grantee Monitoring and Follow‑Up

• Maintain the programme’s sub‑grants monitoring tracker, including deliverables, milestones, risk flags, compliance findings, due diligence updates, and reporting status.
• Coordinate logistics and documentation for sub-grantee monitoring visits, including schedules, checklists, and visit notes.
• Support follow‑up on agreed actions, risk mitigation measures, and documentation corrections.

Coordination with Programme, Finance and Technical Teams

• Work closely with the Senior Grants Officer, Programme Accountant, Programme Finance Manager and Programme Director to align sub-grantee reporting schedules with programme reporting (programmatic and financial) timelines.
• Support the Programme Director and technical teams with documentation and information needed for sub-grantee reviews.
• Ensure smooth communication between finance, programme, and sub-grantee teams on grants-related timelines and requirements.
• Prepare consolidated grants summaries and dashboard inputs for Senior Grants Officer validation.

Sub‑Grant Close‑Out Support

• Track grant end dates, close‑out requirements, and documentation status.
• Support the preparation of close‑out checklists, sub-grantee notifications, deliverables tracking, and documentation archiving.
• Ensure all required documents are received and filed before grant closure.

Qualifications

Education and Experience

• Bachelor’s degree in Accounting, Finance, Development Studies, Business Administration, Project Management, International Relations, or a related field.
• Full professional qualification e.g ACCA (the Association of Chartered Certified Accountants), Certified Public Accountant, CFA (Chartered Financial Analyst) etc or equivalent is required.
• 3-5 years’ experience supporting grants, contracts, compliance, or programme administration in NGOs or donor‑funded programmes.
• Experience working with multi‑partner or multi‑country programmes is an advantage.
• Experience using grants management systems and digital collaboration platforms.

• Support the preparation, review, and processing of sub‑award agreements, amendments, and extensions.
• Maintain an organised, central, audit‑ready digital and physical filing system for all sub-grantee documents (agreements, reports, correspondence, deliverables).
• Prepare sub‑award packages, routing requests, approval forms, and documentation for signature.
• Maintain up‑to‑date grant records in grants management systems, trackers, and databases.
• Support sub-grantee onboarding sessions by preparing materials, checklists, templates, and compliance briefings.
• Serve as the first point of contact for routine sub-grantee questions related to reporting schedules, templates, deliverables, and documentation requirements.
• Disseminate updated tools, templates, and guidance to sub-grantees and ensure consistent use.
• Track sub-grantee reporting (programmatic and financial) deadlines and follow up to ensure timely submission.
• Conduct first‑level quality checks on financial reports for completeness and alignment with templates, provide feedback to the sub-grantees.
• Support the Senior Grants Officer in conducting compliance spot‑checks, desk reviews, and documentation sampling.
• Facilitate sub grantee's audit reviews and implementation of audit recommendation.
• Maintain the programme’s sub‑grants monitoring tracker, including deliverables, milestones, risk flags, compliance findings, due diligence updates, and reporting status.
• Coordinate logistics and documentation for sub-grantee monitoring visits, including schedules, checklists, and visit notes.
• Support follow‑up on agreed actions, risk mitigation measures, and documentation corrections.
• Work closely with the Senior Grants Officer, Programme Accountant, Programme Finance Manager and Programme Director to align sub-grantee reporting schedules with programme reporting (programmatic and financial) timelines.
• Support the Programme Director and technical teams with documentation and information needed for sub-grantee reviews.
• Ensure smooth communication between finance, programme, and sub-grantee teams on grants-related timelines and requirements.
• Prepare consolidated grants summaries and dashboard inputs for Senior Grants Officer validation.
• Track grant end dates, close‑out requirements, and documentation status.
• Support the preparation of close‑out checklists, sub-grantee notifications, deliverables tracking, and documentation archiving.
• Ensure all required documents are received and filed before grant closure.

• Bachelor’s degree in Accounting, Finance, Development Studies, Business Administration, Project Management, International Relations, or a related field.
• Full professional qualification e.g ACCA (the Association of Chartered Certified Accountants), Certified Public Accountant, CFA (Chartered Financial Analyst) etc or equivalent is required.
• 3-5 years’ experience supporting grants, contracts, compliance, or programme administration in NGOs or donor‑funded programmes.
• Experience working with multi‑partner or multi‑country programmes is an advantage.
• Experience using grants management systems and digital collaboration platforms.