The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries

Responsibilities or duties

• Ensure all award documentation at proposal stage is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.
• Support in preparing for the monthly Award and Partner review meetings, record action points from the meetings and circulate these promptly.
• Support in conducting partner vetting and partner assessments
• Support in preparation of partner agreements.
• Support in preparation of partner payments.
• Support in planning for and conducting partner monitoring visits.
• Support in ensuring award kick off and close out meetings are planned for in a prompt manner and the planning is well-coordinated with the other relevant functions.
• Support in maintaining the income tracker and funding tracker and also share the status with the team on a weekly basis.
• Support in maintaining the close out backlog tracker and do regular follow ups with the various teams to ensure close out of pending SOFs.
• Support the Awards Assistant to populate and share the partner reporting tracker and also update the Awards Management System (AMS) on a timely basis.
• Support the Awards Assistant in sending out timely calendar invites for the award led meetings
• Support in taking action points in the award led meetings and further getting this reviewed and circulated on a timely basis.
• Support in putting together management information from AMS and sharing with the rest of the team via a portfolio analysis report on a monthly basis showing information on awards in pipeline, active awards, awards under amendment, high risk awards and closed awards.
• Ensure that AMS is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.
• Support on donor compliance to ensure requirements such as reporting deadlines, implementation period, amendment timing/procedures, audit and SCI award management policies are well understood and adhered to.

Qualifications or requirements

• Bachelor’s qualification in Commerce, Economics, Business Administration or equivalent.
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
• Very strong capacity for attention to detail, problem solving, and analysis of trends.
• Computer literate (i.e. Ms Office and knowledge of grant management and financial systems would be an added advantage).
• Cultural awareness and ability to build relationships quickly with a wide variety of people.
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure.
• Strong communication (written and spoken), and interpersonal skills in English, with experience in a multicultural setting

Experience needed

Experience in a multicultural setting

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

KEY AREAS OF ACCOUNTABILITY:

Proposal development

Awards, Partnerships and AMS Management

Donor Compliance

DESIRED COMPETENCIES

Delivering Results

Working effectively with others

Problem Solving and decision making

Leadership and Developing Others

• Ensure all award documentation at proposal stage is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.
• Support in preparing for the monthly Award and Partner review meetings, record action points from the meetings and circulate these promptly.
• Support in conducting partner vetting and partner assessments
• Support in preparation of partner agreements.
• Support in preparation of partner payments.
• Support in planning for and conducting partner monitoring visits.
• Support in ensuring award kick off and close out meetings are planned for in a prompt manner and the planning is well-coordinated with the other relevant functions.
• Support in maintaining the income tracker and funding tracker and also share the status with the team on a weekly basis.
• Support in maintaining the close out backlog tracker and do regular follow ups with the various teams to ensure close out of pending SOFs.
• Support the Awards Assistant to populate and share the partner reporting tracker and also update the Awards Management System (AMS) on a timely basis.
• Support the Awards Assistant in sending out timely calendar invites for the award led meetings
• Support in taking action points in the award led meetings and further getting this reviewed and circulated on a timely basis.
• Support in putting together management information from AMS and sharing with the rest of the team via a portfolio analysis report on a monthly basis showing information on awards in pipeline, active awards, awards under amendment, high risk awards and closed awards.
• Ensure that AMS is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.
• Support on donor compliance to ensure requirements such as reporting deadlines, implementation period, amendment timing/procedures, audit and SCI award management policies are well understood and adhered to.

• Attention to detail
• Problem solving
• Analysis of trends
• Computer literacy (Ms Office)
• Grant management systems knowledge (added advantage)
• Financial systems knowledge (added advantage)
• Cultural awareness
• Relationship building
• Patience
• Adaptability
• Flexibility
• Improvisation
• Responsiveness
• Clear and effective communication under pressure
• Strong communication (written and spoken)
• Interpersonal skills

• Bachelor’s qualification in Commerce, Economics, Business Administration or equivalent.
• Excellent planning, management and coordination skills
• Ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
• Very strong capacity for attention to detail, problem solving, and analysis of trends.
• Computer literate (i.e. Ms Office and knowledge of grant management and financial systems would be an added advantage).
• Cultural awareness and ability to build relationships quickly with a wide variety of people.
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure.
• Strong communication (written and spoken), and interpersonal skills in English, with experience in a multicultural setting