Background information about the job or company (e.g., role context, company overview)

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality and works through local church and non-church partners to implement its programs. CRS has been helping po...

Responsibilities or duties

Grants Management & Compliance

• Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and obligations.
• Ensure timely preparation and submission of high-quality narrative and financial reports in line with donor requirements.
• Track and follow up on all World Bank requests and actions throughout project implementation.
• Develop, implement, and oversee grant management systems to ensure compliance with World Bank and organizational requirements.
• Provide regular compliance updates and risk analysis to the project management unit.
• Coordinate Semi- Annual Audit preparations including but not limited to Audit ToR, preparation of audit trial and supporting documentation.

Reporting & Tracking

• Establish and manage a centralized reporting system for donor deliverables and program milestones.
• Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
• Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
• Maintain documentation and records in compliance with audit and donor requirements.

Sub-Granting & Partner Oversight

• Lead the full cycle of sub-grant management, including development and dissemination of RFAs.
• Conduct due diligence and organizational capacity assessments of potential sub-grantees.
• Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
• Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
• Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.

Capacity Building & Technical Support

• Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
• Design and deliver training sessions on donor compliance, reporting, and documentation standards.
• Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
• Foster a culture of compliance, learning, and continuous improvement within the project.

Risk Management & Continuous Improvement

• Identify and address compliance risks related to grants and sub-grants.
• Recommend and implement improvements to policies, systems, and procedures.
• Ensure the project is audit-ready at all times and coordinate audit processes as required.
• Integrate lessons learned and best practices into future grants and compliance processes.

Qualifications or requirements (e.g., education, skills)

Skills & Competencies

• In-depth knowledge of World Bank regulations, donor compliance frameworks, and financial reporting standards.
• Excellent analytical, risk management, and problem-solving abilities.
• Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines.
• Excellent communication, negotiation, and interpersonal skills.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with grant management systems; experience with World Bank reporting platforms (e.g., STEP, Client Connection) is an asset.
• Fluency in English required.

Experience needed

Qualifications

Professional Experience

• Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.
• Demonstrated experience working with World Bank–funded projects.
• Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.
• Experience coordinating donor audits and managing compliance documentation.
• Strong track record of providing technical assistance and capacity building to multi-level project teams and local partners.
• Experience working in multi-state or fragile/conflict contexts is highly desirable.

• Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and obligations.
• Ensure timely preparation and submission of high-quality narrative and financial reports in line with donor requirements.
• Track and follow up on all World Bank requests and actions throughout project implementation.
• Develop, implement, and oversee grant management systems to ensure compliance with World Bank and organizational requirements.
• Provide regular compliance updates and risk analysis to the project management unit.
• Coordinate Semi- Annual Audit preparations including but not limited to Audit ToR, preparation of audit trial and supporting documentation.
• Establish and manage a centralized reporting system for donor deliverables and program milestones.
• Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
• Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
• Maintain documentation and records in compliance with audit and donor requirements.
• Lead the full cycle of sub-grant management, including development and dissemination of RFAs.
• Conduct due diligence and organizational capacity assessments of potential sub-grantees.
• Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
• Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
• Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.
• Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
• Design and deliver training sessions on donor compliance, reporting, and documentation standards.
• Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
• Foster a culture of compliance, learning, and continuous improvement within the project.
• Identify and address compliance risks related to grants and sub-grants.
• Recommend and implement improvements to policies, systems, and procedures.
• Ensure the project is audit-ready at all times and coordinate audit processes as required.
• Integrate lessons learned and best practices into future grants and compliance processes.

• In-depth knowledge of World Bank regulations, donor compliance frameworks, and financial reporting standards.
• Excellent analytical, risk management, and problem-solving abilities.
• Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines.
• Excellent communication, negotiation, and interpersonal skills.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with grant management systems; experience with World Bank reporting platforms (e.g., STEP, Client Connection) is an asset.
• Fluency in English required.

• Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.
• Demonstrated experience working with World Bank–funded projects.
• Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.
• Experience coordinating donor audits and managing compliance documentation.
• Strong track record of providing technical assistance and capacity building to multi-level project teams and local partners.
• Experience working in multi-state or fragile/conflict contexts is highly desirable.