Vacancy title: Grants and Contracts Coordinator (Re-Advertisement)[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]
Deadline of this Job:
05 November 2022
Date Posted: Friday, October 21, 2022 , Base Salary: Not Disclosed
Duties and Responsibilities:
• Monitor the Awards Outlook email inbox and communicate with PADMs and Program teams as necessary for additional information.
• Complete the initial review and set up awards and related modifications in Salesforce and route for PATH internal review beginning with the Grants and Contracts (Awards) Specialist.
• With support of the Grants and Contracts (Awards) Specialist, follow-up with the PADMs to ensure Award deliverables are uploaded and updated in Salesforce.
• Support in review and running data integrity reports in Salesforce to ensure accuracy and completeness of data for all the awards.
• Support in final review of fully executed award agreements and related amendments in Salesforce and updating respective records within Salesforce with any additional information as applicable.
• Support in close out process for the awards in Salesforce working closely with the Grants and Contracts (Awards)
• Review incoming requests for new outgoing agreements and amendments in the Salesforce including running Bridger Checks and assigning to the Subaward Specialists for drafting.
• Clearing Bridger Checks with False positives
• Support in drafting, reviews, execution of outgoing agreements and amendments, uploading the fully executed copies, updating, and activating salesforce records.
• Participation during check-in meetings for Country Programs or Global Programs as may be required.
• Support and communicate with PADMs and Grants Team on data entry in Salesforce for requests to ensure adherence donor regulations, PATH policies, procedures and best practices.
• Monitor and review Salesforce support requests submitted by Program Teams as may be requested by the Performance manager.
• Lead in data integrity reviews related to outgoing agreements records within the Salesforce, identifying and implementing strategies to improve efficiency and accuracy and completeness of data in Salesforce.
• Support teams in creating and generating special reports from Salesforce related to Outgoing agreements as may be requested.
• Develop special reports and queries related to subordinate agreement information from Salesforce
• Working closely with the Subaward Specialist to support in close out process for the outgoing agreements in Salesforce.
• Keeping PATH’s records up to date with the Federal Funding Accountability and Transparency Act (FFATA) through the Federal Subaward Reporting System (FSRS).
• Updating the information in PATH SharePoint Office of Grants and Contracts information and documents.
• Serve as backup to the Subawards Specialist, which includes drafting of outgoing agreements
• Working closely with OGC team members to develop, review, and implement Award and Outgoing Agreements Management procedures within PATH and affiliates.
• In liaison with OGC team, ensure data integrity for Awards and Outgoing Agreements records in Salesforce. Identify and implement strategies to improve efficiency.
• Supporting and maintaining e-filing system for awards and Outgoing Agreements managed by the OGC team or as may be requested.
• Providing support for PATH and affiliates’ Audits as may be requested.
• Directly responsible for responding to requests for data from other teams (i.e., Partnership Development team) related to subordinate agreements and fielding requests as needed.
• Support in other special projects as assigned by the Manager; Global Manager or the OGC Lead.
• Detail-oriented with strong negotiation and communication skills.
• Experience with interpreting rules and regulations.
• Ability to work independently and under pressure with a high degree of reliability and accuracy.
• Excellent judgment and interpersonal skills, comfortable working independently and with stakeholders across sectors and from diverse cultures around the world.
• Outstanding organizational skills, ability to apply great attention to detail and consistently produce timely and error-free work.
• High degree of competence in Microsoft Office software products including Word, Excel, PowerPoint and Outlook.
• Demonstrated ability to apply analytical and logical thinking with good problem-solving skills.
• Ability to work in a team environment with minimum supervision.
• Proven ability to work on multiple projects with competing deadlines.
• A degree in Business Administration, Finance, Accounting or related field.
• A minimum of 3 years of progressive working experience in donor funded contracts and grants management in international not for profit organization.
• Experience in a non-profit organization with expansive, decentralized global operations is preferred.
• Ability to establish and maintain effective working relationships with program and other staff.
• Professional qualification is an added advantage e.g., CPAK, ACCA, CA etc.
• Experience working with Salesforce or other Grants Management Information System will be an added advantage.
Work Hours: 8
Experience in Months: 36
Level of Education: Bachelor Degree
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