ABOUT THE COMPANY

The firm has expertise in several practice areas that include multi-sector management consulting, agri-enterprise development, business strategy, industry competetiveness analysis and market-led program design and implementation.

JOB SUMMARY

Required Qualifications

Education

Bachelor’s degree in Human Resource Management, Business Administration, Industrial Relations, or a related field from a recognized institution

Professional Certification

Membership or eligibility for membership with the Institute of Human Resource Management (IHRM Kenya).

Required Experience

Minimum of five years of relevant professional HR experience

Demonstrated experience in recruitment, HR administration, and employee relations

Proven experience working in donor-funded programs, NGOs, or multi-stakeholder environments is an added advantage

Experience supporting audits and compliance reviews is desirable

RESPONSIBILITIES

Recruitment and Onboarding

Coordinate end-to-end recruitment processes in compliance with the Employment Act, 2007, donor requirements, and internal recruitment policies

Prepare and issue employment contracts, renewal letters, and appointment letters in line with Kenyan labour law, donor funding conditions, and organizational guidelines

Support due diligence processes including reference checks, background checks where required, and verification of academic and professional credentials

Facilitate structured onboarding and induction processes, including orientation on donor compliance, safeguarding, code of conduct, and organizational policies

Maintain accurate and auditable recruitment documentation and personnel files

HR Administration and Records Management

Maintain accurate, complete, and confidential employee records including contracts, job descriptions, leave records, disciplinary documentation, and performance appraisals

Ensure HR records comply with statutory requirements and donor audit standards

Manage staff attendance, leave administration, probation tracking, contract renewals, and confirmations in line with the Employment Act

Provide accurate HR data to the finance department to support payroll processing, statutory deductions, and benefits administration

Support exit processes including clearance, exit interviews, and final documentation

Performance Management

Support the implementation and administration of the organizational performance management system

Coordinate performance planning, mid-year reviews, annual appraisals, and contract-linked evaluations for project staff

Track performance review timelines to ensure compliance with organizational and donor expectations

Support supervisors in implementing performance improvement plans and documenting outcomes

Employee Relations and Welfare

Serve as a first point of contact for employee HR-related queries and concerns

Support grievance handling and disciplinary processes in compliance with the Employment Act, internal policies, and principles of natural justice

Promote positive employee relations and a respectful, inclusive, and safe work environment

Support staff welfare initiatives including occupational health and safety compliance, staff wellbeing activities, and statutory benefits

Support implementation of safeguarding, gender, and workplace harassment policies

Training and Capacity Development

Support training needs assessments linked to program delivery and organizational capacity requirements

Coordinate internal and external training activities, workshops, and professional development initiatives

Maintain training records and monitor staff participation for donor reporting and audits

Support learning and development initiatives aligned with donor-funded project objectives

HR Policies, Compliance, and Donor Requirements

Support the development, review, dissemination, and implementation of HR policies and procedures

Ensure compliance with Kenyan labour laws including employment contracts, working hours, leave entitlements, disciplinary procedures, and termination processes

Support internal and external audits, donor compliance reviews, and labor inspections

Monitor HR compliance risks and escalate issues to management in a timely manner

Support compliance with donor requirements related to staffing, safeguarding, code of conduct, and reporting

Reporting and HR Analytics

Prepare periodic HR reports including staffing status, recruitment updates, turnover, leave utilization, and performance management compliance

Maintain HR data systems to support evidence-based decision making and donor reporting

Provide HR inputs to organizational planning, budgeting, and grant proposals as required

• Coordinate end-to-end recruitment processes in compliance with the Employment Act, 2007, donor requirements, and internal recruitment policies
• Prepare and issue employment contracts, renewal letters, and appointment letters in line with Kenyan labour law, donor funding conditions, and organizational guidelines
• Support due diligence processes including reference checks, background checks where required, and verification of academic and professional credentials
• Facilitate structured onboarding and induction processes, including orientation on donor compliance, safeguarding, code of conduct, and organizational policies
• Maintain accurate and auditable recruitment documentation and personnel files
• Maintain accurate, complete, and confidential employee records including contracts, job descriptions, leave records, disciplinary documentation, and performance appraisals
• Ensure HR records comply with statutory requirements and donor audit standards
• Manage staff attendance, leave administration, probation tracking, contract renewals, and confirmations in line with the Employment Act
• Provide accurate HR data to the finance department to support payroll processing, statutory deductions, and benefits administration
• Support exit processes including clearance, exit interviews, and final documentation
• Support the implementation and administration of the organizational performance management system
• Coordinate performance planning, mid-year reviews, annual appraisals, and contract-linked evaluations for project staff
• Track performance review timelines to ensure compliance with organizational and donor expectations
• Support supervisors in implementing performance improvement plans and documenting outcomes
• Serve as a first point of contact for employee HR-related queries and concerns
• Support grievance handling and disciplinary processes in compliance with the Employment Act, internal policies, and principles of natural justice
• Promote positive employee relations and a respectful, inclusive, and safe work environment
• Support staff welfare initiatives including occupational health and safety compliance, staff wellbeing activities, and statutory benefits
• Support implementation of safeguarding, gender, and workplace harassment policies
• Support training needs assessments linked to program delivery and organizational capacity requirements
• Coordinate internal and external training activities, workshops, and professional development initiatives
• Maintain training records and monitor staff participation for donor reporting and audits
• Support learning and development initiatives aligned with donor-funded project objectives
• Support the development, review, dissemination, and implementation of HR policies and procedures
• Ensure compliance with Kenyan labour laws including employment contracts, working hours, leave entitlements, disciplinary procedures, and termination processes
• Support internal and external audits, donor compliance reviews, and labor inspections
• Monitor HR compliance risks and escalate issues to management in a timely manner
• Support compliance with donor requirements related to staffing, safeguarding, code of conduct, and reporting
• Prepare periodic HR reports including staffing status, recruitment updates, turnover, leave utilization, and performance management compliance
• Maintain HR data systems to support evidence-based decision making and donor reporting
• Provide HR inputs to organizational planning, budgeting, and grant proposals as required

• Personnel administration (working hours, holidays)
• Human resources information systems
• People management
• Compensation and benefits
• Talent management and planning

• Bachelor’s degree in Human Resource Management, Business Administration, Industrial Relations, or a related field from a recognized institution
• Membership or eligibility for membership with the Institute of Human Resource Management (IHRM Kenya).