Role Purpose

The HR Assistant will provide administrative and operational support to the Human Resources function, ensuring efficient HR processes, accurate employee records, and compliance with labor laws and internal policies within a school environment.

Job Description

HR Administration

• Maintain accurate and up-to-date employee records, personnel files, and HR databases
• Prepare HR documentation including employment contracts, letters, confirmations, and certificates
• Manage staff attendance, leave records, and time-off schedules

Recruitment & Onboarding

• Support recruitment processes including job postings, shortlisting coordination, and interview scheduling
• Assist with onboarding and induction of new staff
• Ensure all pre-employment documentation is completed and filed

Payroll & Benefits Support

• Prepare and submit payroll inputs such as attendance, leave, overtime, and deductions
• Support payroll processing and respond to payroll-related queries
• Assist with statutory compliance including NSSF, NHIF/SHA, PAYE, and other deductions

Employee Relations

• Support handling of employee queries and HR correspondence
• Assist in disciplinary processes by preparing documentation and scheduling hearings
• Promote adherence to HR policies and staff code of conduct

Compliance & Reporting

• Ensure compliance with Kenyan labour laws and internal HR policies
• Support HR audits and inspections
• Prepare HR reports as required

General HR Support

• Coordinate staff training and development activities
• Support staff welfare initiatives
• Perform any other HR-related duties as assigned

Job Requirements

• Diploma or Bachelor’s degree in Human Resource Management, Business Administration, or a related field
• At least 1–2 years’ HR experience (experience in a school or education environment is an added advantage)
• Knowledge of Kenyan labour laws and HR best practices
• Proficiency in MS Office applications

• Maintain accurate and up-to-date employee records, personnel files, and HR databases
• Prepare HR documentation including employment contracts, letters, confirmations, and certificates
• Manage staff attendance, leave records, and time-off schedules
• Support recruitment processes including job postings, shortlisting coordination, and interview scheduling
• Assist with onboarding and induction of new staff
• Ensure all pre-employment documentation is completed and filed
• Prepare and submit payroll inputs such as attendance, leave, overtime, and deductions
• Support payroll processing and respond to payroll-related queries
• Assist with statutory compliance including NSSF, NHIF/SHA, PAYE, and other deductions
• Support handling of employee queries and HR correspondence
• Assist in disciplinary processes by preparing documentation and scheduling hearings
• Promote adherence to HR policies and staff code of conduct
• Ensure compliance with Kenyan labour laws and internal HR policies
• Support HR audits and inspections
• Prepare HR reports as required
• Coordinate staff training and development activities
• Support staff welfare initiatives
• Perform any other HR-related duties as assigned

• Proficiency in MS Office applications

• Diploma or Bachelor’s degree in Human Resource Management, Business Administration, or a related field
• At least 1–2 years’ HR experience (experience in a school or education environment is an added advantage)
• Knowledge of Kenyan labour laws and HR best practices