Background information about the job or company (e.g., role context, company overview)

Our client, a leading manufacturing company specializing in high-quality consumer products, is seeking a detail-oriented and organized HR Generalist to support the Human Resources function in delivering efficient and compliant HR operations. The role will assist in recruitment, employee records management, onboarding, and day-to-day HR administration while ensuring a positive employee experience and adherence to company policies.

Responsibilities or duties

Recruitment & Onboarding Support

• Assist in posting job advertisements and screening applications.
• Schedule interviews and coordinate communication with candidates.
• Support onboarding processes, including preparation of offer letters and induction schedules.
• Ensure new hires complete all required documentation.

Employee Records & HR Administration

• Maintain accurate and up-to-date employee records (physical and digital).
• Update HR systems with employee information, leave records, and changes.
• Prepare HR documents such as contracts, confirmation letters, and HR correspondence.

Payroll & Benefits Support

• Assist in preparing payroll inputs, including attendance, leave, and overtime records.
• Support administration of employee benefits and statutory deductions (NSSF, NHIF, PAYE).
• Coordinate with Finance to ensure timely and accurate payroll processing.

Employee Relations & Engagement

• Support employee engagement initiatives and internal communication activities.
• Handle basic employee queries and escalate complex issues to the HR Manager.
• Assist in organizing training sessions, team-building activities, and HR events.

Compliance & HR Policies

• Ensure compliance with Kenyan labor laws and internal HR policies.
• Support disciplinary processes and documentation as required.
• Assist in maintaining HR policies, procedures, and employee handbook updates.

General HR Support

• Prepare HR reports (headcount, turnover, leave analysis, etc.).
• Support performance management processes and documentation.
• Provide administrative support to the HR department as needed.

Qualifications or requirements (e.g., education, skills)

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• A Higher Diploma in HR (IHRM) is an added advantage.

Key Skills & Competencies

• Strong organizational and administrative skills
• Attention to detail and accuracy
• Good communication and interpersonal skills
• Knowledge of Kenyan labor laws and HR practices
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to handle confidential information with integrity

Attributes

• Proactive and eager to learn
• Ability to multitask and work in a fast-paced environment
• Strong teamwork and collaboration skills
• High level of professionalism and reliability

Experience needed

• 1–3 years of experience in an HR support or administrative role.

• Assist in posting job advertisements and screening applications.
• Schedule interviews and coordinate communication with candidates.
• Support onboarding processes, including preparation of offer letters and induction schedules.
• Ensure new hires complete all required documentation.
• Maintain accurate and up-to-date employee records (physical and digital).
• Update HR systems with employee information, leave records, and changes.
• Prepare HR documents such as contracts, confirmation letters, and HR correspondence.
• Assist in preparing payroll inputs, including attendance, leave, and overtime records.
• Support administration of employee benefits and statutory deductions (NSSF, NHIF, PAYE).
• Coordinate with Finance to ensure timely and accurate payroll processing.
• Support employee engagement initiatives and internal communication activities.
• Handle basic employee queries and escalate complex issues to the HR Manager.
• Assist in organizing training sessions, team-building activities, and HR events.
• Ensure compliance with Kenyan labor laws and internal HR policies.
• Support disciplinary processes and documentation as required.
• Assist in maintaining HR policies, procedures, and employee handbook updates.
• Prepare HR reports (headcount, turnover, leave analysis, etc.).
• Support performance management processes and documentation.
• Provide administrative support to the HR department as needed.

• Strong organizational and administrative skills
• Attention to detail and accuracy
• Good communication and interpersonal skills
• Knowledge of Kenyan labor laws and HR practices
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to handle confidential information with integrity

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• A Higher Diploma in HR (IHRM) is an added advantage.