Background

Our client, Health Research Operations Kenya Limited (HROKL), the operating entity for the KEMRI Wellcome Trust Research Programme, a world class health research Programme based in Kenya, conducting multi-disciplinary research that spans infectious diseases, vaccines, maternal child and neonatal health, health systems, and emerging health threats. The Programme’s research leverages an integrated platform that includes bioscience laboratories, a clinical trials facility and clinical team, the clinical information network, the Kilifi demographic and health surveillance site, and robust community engagement, generating evidence that informs local and global health policy. HROKL is looking to hire a people-oriented and organized HR Officer – Talent Management to support the implementation of talent management processes while ensuring efficient and compliant HR service delivery through effective use of HR systems.

JOB PURPOSE:

The individual will support the implementation of talent management processes, including recruitment, onboarding, performance management, and learning and development. They will ensure efficient and compliant HR service delivery through effective use of HR systems and tools, contributing to a skilled, engaged, and high-performing workforce.

KEY ROLES AND RESPONSIBILITIES:

• Implement end-to-end recruitment and selection processes, including job posting, shortlisting, interview coordination, and onboarding, ensuring compliance with policies and use of HR systems.
• Coordinate staff onboarding and induction processes, ensuring timely documentation, system updates, and smooth integration into the organization.
• Monitor and track employee probation periods, facilitate evaluations, and follow up on confirmations or required actions.
• Support contract management processes, including preparation, updates, and proper administration of employment contracts and related records within HR systems.
• Coordinate the performance management process, ensuring timely completion of appraisals, providing guidance to staff, and maintaining accurate system records.
• Generate and maintain HR reports and data related to recruitment, performance management, and other talent metrics to support decision-making.
• Support the identification and implementation of learning and development initiatives, including training coordination, logistics, and tracking participation and outcomes.
• Facilitate internal training sessions and support delivery of capacity-building initiatives across the Programme.
• Ensure effective utilization of HR systems and tools by maintaining accurate data, supporting users, and escalating system issues where necessary.
• Support the implementation and communication of HR policies, procedures, and SOPs, ensuring consistent understanding and application across the Programme.
• Supervise and guide the Assistant HR Officer in daily HR operations, ensuring quality, timeliness, and adherence to standards.
• Provide day-to-day HR support to staff and management on talent-related matters, ensuring compliance with policies, procedures, and labour laws.

EDUCATIONAL QUALIFICATIONS AND CAREER EXPERIENCE:

Mandatory:

• A Bachelor’s degree in Human Resource Management or related field.
• CHRP II
• IHRM Membership
• A minimum of 4 years relevant experience; 1year supervisory experience would be an added advantage.

Desirable:

• Knowledge of Kenya Labour Laws and practices.
• Knowledge of Talent Management required
• Experience in implementing Human Resources Information Systems.

Core Competencies:

• Demonstrate high levels of integrity and confidentiality.
• Excellent interpersonal, written, presentation, and communication skills.
• Basic analytical, problem-solving, and critical thinking skills.
• Team working and ability to work in diverse teams.
• Flexibility, adaptability, multi-tasking, and attention to detail.

Additional Notes:

All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.

• Implement end-to-end recruitment and selection processes, including job posting, shortlisting, interview coordination, and onboarding, ensuring compliance with policies and use of HR systems.
• Coordinate staff onboarding and induction processes, ensuring timely documentation, system updates, and smooth integration into the organization.
• Monitor and track employee probation periods, facilitate evaluations, and follow up on confirmations or required actions.
• Support contract management processes, including preparation, updates, and proper administration of employment contracts and related records within HR systems.
• Coordinate the performance management process, ensuring timely completion of appraisals, providing guidance to staff, and maintaining accurate system records.
• Generate and maintain HR reports and data related to recruitment, performance management, and other talent metrics to support decision-making.
• Support the identification and implementation of learning and development initiatives, including training coordination, logistics, and tracking participation and outcomes.
• Facilitate internal training sessions and support delivery of capacity-building initiatives across the Programme.
• Ensure effective utilization of HR systems and tools by maintaining accurate data, supporting users, and escalating system issues where necessary.
• Support the implementation and communication of HR policies, procedures, and SOPs, ensuring consistent understanding and application across the Programme.
• Supervise and guide the Assistant HR Officer in daily HR operations, ensuring quality, timeliness, and adherence to standards.
• Provide day-to-day HR support to staff and management on talent-related matters, ensuring compliance with policies, procedures, and labour laws.

• Demonstrate high levels of integrity and confidentiality.
• Excellent interpersonal, written, presentation, and communication skills.
• Basic analytical, problem-solving, and critical thinking skills.
• Team working and ability to work in diverse teams.
• Flexibility, adaptability, multi-tasking, and attention to detail.
• Knowledge of Talent Management required
• Experience in implementing Human Resources Information Systems.

• A Bachelor’s degree in Human Resource Management or related field.
• CHRP II
• IHRM Membership
• Knowledge of Kenya Labour Laws and practices.