Background

Adept Systems is a Kenyan company established in 1994, providing a full range of management consultancy services in the areas of human resources.

Job Purpose

The role will oversee Payroll, Master Data management, and Business Intelligence (BI) functions within the HR function. You will play a pivotal role in managing end-to-end payroll processes, ensure the integrity of HR master data, and leverage HR analytics to provide actionable insights for strategic decision-making.

Key Responsibilities

• Oversee full-cycle payroll processing for both full-time and casual employees, ensuring accuracy and timeliness.
• Maintain and continuously update HR master data, guaranteeing its completeness, accuracy, and alignment with company policies.
• Drive the consistent adoption and effective use of HR tools and systems across all employee lifecycle stages.
• Analyze payroll data and trends, providing insightful reports and variance explanations to HR Business Partners, Line Managers, and Executive Committee.
• Support contract management activities including renewals, tracking deadlines, and maintaining thorough documentation.
• Maintain and safeguard comprehensive employee files, both physical and digital, ensuring data privacy and accessibility.
• Prepare, consolidate, and distribute monthly HR reports and analytics to enable informed decision-making.
• Coordinate HR-related projects, ensuring seamless communication and timely updates for all payroll changes.
• Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.
• Manage employee separation procedures efficiently, ensuring all relevant payroll documentation is submitted promptly.
• Verify statutory and payroll deduction details to maintain compliance and payroll accuracy.
• Draft critical payroll-related documentation such as deduction letters and salary review communications.
• Provide detailed records of employee attendance, bonuses, and personal leave to support payroll preparation.
• Administer employee benefits programs, including insurance policies, to ensure seamless delivery and enrolment.

Academic and Professional Qualifications

• Bachelor’s degree in HR Management, Business Administration, or related field.
• Certification in Data Analytics – Power BI, SQL, Tableau and related tools
• At least 3 years of relevant experience in HR operations, payroll, master data management, or related areas (manufacturing or agribusiness is an added advantage).
• Strong understanding of Kenyan labour laws and statutory deductions.
• Proficiency in HR systems (ERPNext experience is a plus).
• High attention to detail and confidentiality.

• Oversee full-cycle payroll processing for both full-time and casual employees, ensuring accuracy and timeliness.
• Maintain and continuously update HR master data, guaranteeing its completeness, accuracy, and alignment with company policies.
• Drive the consistent adoption and effective use of HR tools and systems across all employee lifecycle stages.
• Analyze payroll data and trends, providing insightful reports and variance explanations to HR Business Partners, Line Managers, and Executive Committee.
• Support contract management activities including renewals, tracking deadlines, and maintaining thorough documentation.
• Maintain and safeguard comprehensive employee files, both physical and digital, ensuring data privacy and accessibility.
• Prepare, consolidate, and distribute monthly HR reports and analytics to enable informed decision-making.
• Coordinate HR-related projects, ensuring seamless communication and timely updates for all payroll changes.
• Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.
• Manage employee separation procedures efficiently, ensuring all relevant payroll documentation is submitted promptly.
• Verify statutory and payroll deduction details to maintain compliance and payroll accuracy.
• Draft critical payroll-related documentation such as deduction letters and salary review communications.
• Provide detailed records of employee attendance, bonuses, and personal leave to support payroll preparation.
• Administer employee benefits programs, including insurance policies, to ensure seamless delivery and enrolment.

• Data Analytics – Power BI, SQL, Tableau
• Proficiency in HR systems (ERPNext experience is a plus)
• High attention to detail
• Confidentiality

• Bachelor’s degree in HR Management, Business Administration, or related field.
• Certification in Data Analytics – Power BI, SQL, Tableau and related tools
• At least 3 years of relevant experience in HR operations, payroll, master data management, or related areas (manufacturing or agribusiness is an added advantage).
• Strong understanding of Kenyan labour laws and statutory deductions.
• Proficiency in HR systems (ERPNext experience is a plus).
• High attention to detail and confidentiality.