Background

Victory Farms is a tilapia fish farm established in 2015. VF is located on the Kenyan side of Lake Victoria and has distribution capacity throughout Kenya. The Company is rapidly expanding its farm operation, fish processing, and sales & marketing capabilities. By the end of 2017, VF is on track to be the largest aquaculture farm in East Africa. VF is em...

This is a hands-on role for someone who is organized, analytical, and committed to accuracy, confidentiality, and compliance. Your expertise will be essential in ensuring efficient payroll operations, reliable HR data, and data-driven decision-making across the organization.

Key Responsibilities

• Oversee full-cycle payroll processing for both full-time and casual employees, ensuring accuracy and timeliness.
• Maintain and continuously update HR master data, guaranteeing its completeness, accuracy, and alignment with company policies.
• Drive the consistent adoption and effective use of HR tools and systems across all employee lifecycle stages.
• Analyze payroll data and trends, providing insightful reports and variance explanations to HR Business Partners, Line Managers, and Executive Committee.
• Support contract management activities including renewals, tracking deadlines, and maintaining thorough documentation.
• Maintain and safeguard comprehensive employee files, both physical and digital, ensuring data privacy and accessibility.
• Prepare, consolidate, and distribute monthly HR reports and analytics to enable informed decision-making.
• Coordinate HR-related projects, ensuring seamless communication and timely updates for all payroll changes.
• Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.
• Manage employee separation procedures efficiently, ensuring all relevant payroll documentation is submitted promptly.
• Verify statutory and payroll deduction details to maintain compliance and payroll accuracy.
• Draft critical payroll-related documentation such as deduction letters and salary review communications.
• Provide detailed records of employee attendance, bonuses, and personal leave to support payroll preparation.
• Administer employee benefits programs, including insurance policies, to ensure seamless delivery and enrollment.

Qualifications and Requirements

• Bachelor’s degree in HR Management, Business Administration, or related field.
• At least 3+ years of relevant experience in HR operations, payroll, master data management, or related areas (manufacturing or agribusiness is an added advantage).
• Strong understanding of Kenyan labour laws and statutory deductions.
• High attention to detail and confidentiality.
• Proficiency in HR systems (ERPNext experience is a plus).
• Excellent communication and data analytical tools.

Benefits

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

• Oversee full-cycle payroll processing for both full-time and casual employees, ensuring accuracy and timeliness.
• Maintain and continuously update HR master data, guaranteeing its completeness, accuracy, and alignment with company policies.
• Drive the consistent adoption and effective use of HR tools and systems across all employee lifecycle stages.
• Analyze payroll data and trends, providing insightful reports and variance explanations to HR Business Partners, Line Managers, and Executive Committee.
• Support contract management activities including renewals, tracking deadlines, and maintaining thorough documentation.
• Maintain and safeguard comprehensive employee files, both physical and digital, ensuring data privacy and accessibility.
• Prepare, consolidate, and distribute monthly HR reports and analytics to enable informed decision-making.
• Coordinate HR-related projects, ensuring seamless communication and timely updates for all payroll changes.
• Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.
• Manage employee separation procedures efficiently, ensuring all relevant payroll documentation is submitted promptly.
• Verify statutory and payroll deduction details to maintain compliance and payroll accuracy.
• Draft critical payroll-related documentation such as deduction letters and salary review communications.
• Provide detailed records of employee attendance, bonuses, and personal leave to support payroll preparation.
• Administer employee benefits programs, including insurance policies, to ensure seamless delivery and enrollment.

• High attention to detail and confidentiality.
• Proficiency in HR systems (ERPNext experience is a plus).
• Excellent communication and data analytical tools.

• Bachelor’s degree in HR Management, Business Administration, or related field.
• At least 3+ years of relevant experience in HR operations, payroll, master data management, or related areas (manufacturing or agribusiness is an added advantage).
• Strong understanding of Kenyan labour laws and statutory deductions.