Head of Supply Chain, Facilities, and Administration
2025-04-29T20:14:15+00:00
CIC Insurance
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_7945/logo/CIC-Insurance.jpg
https://ke.cicinsurancegroup.com/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Insurance
Transportation & Logistics
2025-05-09T17:00:00+00:00
Kenya
8
PURPOSE:
Reporting to the Group Chief Finance Officer, the Head of Supply Chain, Facilities, and Administration is responsible for the strategic leadership and operational efficiency of the Group’s procurement, logistics, facilities, and administrative functions. The role ensures streamlined sourcing, cost-effective supplier relationships, well-maintained facilities, and responsive administrative services across the business. This function is pivotal in supporting business continuity, compliance, and operational excellence.
PRIMARY RESPONSIBILITIES:
Strategic Leadership and Planning
- Develop and implement integrated strategies for supply chain, facilities, and administration that align with the Group’s operational and financial goals.
- Lead policy development for procurement, asset management, administration, and office operations.
- Develop KPIs and performance dashboards to monitor service levels, cost efficiencies, and compliance.
- Automation of procurement workflows, asset tracking, and facilities management to enhance efficiency, visibility, and compliance across the Group’s operations
Procurement and Supply Chain Management
- Oversee end-to-end procurement processes, including sourcing, tendering, evaluation, contract management, and supplier performance monitoring.
- Lead negotiations for major contracts to optimize value for money, quality, and service delivery.
- Drive supplier segmentation, risk assessment, and compliance with Group procurement policies and public procurement requirements where applicable.
- Collaborate with user departments to ensure timely procurement and distribution of goods and services.
Logistics and Inventory Oversight
- Oversee logistics planning, and inventory control for supplies, promotional materials, and operational stock.
- Ensure accurate and efficient stock reconciliation, movement tracking, and periodic stock audits.
- Implement automation and technology to streamline inventory and logistics operations.
Facilities Management
- Ensure safe, functional, and well-maintained offices and facilities across all Group locations.
- Manage preventive and reactive maintenance, utility services, and lease administration in coordination with Legal and Finance.
- Drive sustainability and energy efficiency initiatives across the Group’s buildings and offices.
Administration Oversight
- Oversee administrative operations including cleaning, security, travel coordination, equipment allocation and disposal, courier services, and office support.
- Ensure proper allocation, usage, tracking, and disposal of office equipment such as laptops and printers, in liaison with ICT and Finance.
- Provide guidance to the Administration Manager in planning and improving administrative services.
Financial and Compliance Oversight
- Prepare and manage the departmental budget including procurement savings targets, facilities maintenance, and admin costs.
- Ensure full compliance with internal controls, procurement regulations, and audit requirements.
- Mitigate operational risks by implementing appropriate controls, SLAs, and emergency response measures.
Team Leadership and Development
- Lead and mentor a high-performing team across supply chain, facilities, and admin functions.
- Oversee performance appraisals, capacity-building initiatives, and succession planning.
- Foster a culture of accountability, customer focus, and continuous improvement.
Key Skills, Knowledge, Experience and Behavioural Competencies
Academic and Professional Requirements
- Education Bachelor’s Degree Degree in Supply Chain Management, Procurement, Engineering, Business Administration, or related field.
- Professional Qualification Master’s degree or professional certification (e.g. CIPS, CSCP, IFMA) is an added advantage.
Experience Required:
- Relevant experience Minimum 10 years of relevant experience, with at least 5 in senior leadership in supply chain or facilities management
Skills and Competencies
- Experience working in a regulated industry and managing multi-site operations preferred.
- Strong strategic thinking and operational planning.
- In-depth knowledge of supply chain, procurement, facilities, and administration.
- Excellent contract negotiation and supplier relationship management skills.
- Strong leadership and people development capabilities.
- High level of integrity, financial acumen, and problem-solving skills.
- Proficiency in ERP systems (e.g. Microsoft Dynamics AX) and supply chain tools
Strategic Leadership and Planning Develop and implement integrated strategies for supply chain, facilities, and administration that align with the Group’s operational and financial goals. Lead policy development for procurement, asset management, administration, and office operations. Develop KPIs and performance dashboards to monitor service levels, cost efficiencies, and compliance. Automation of procurement workflows, asset tracking, and facilities management to enhance efficiency, visibility, and compliance across the Group’s operations Procurement and Supply Chain Management Oversee end-to-end procurement processes, including sourcing, tendering, evaluation, contract management, and supplier performance monitoring. Lead negotiations for major contracts to optimize value for money, quality, and service delivery. Drive supplier segmentation, risk assessment, and compliance with Group procurement policies and public procurement requirements where applicable. Collaborate with user departments to ensure timely procurement and distribution of goods and services. Logistics and Inventory Oversight Oversee logistics planning, and inventory control for supplies, promotional materials, and operational stock. Ensure accurate and efficient stock reconciliation, movement tracking, and periodic stock audits. Implement automation and technology to streamline inventory and logistics operations. Facilities Management Ensure safe, functional, and well-maintained offices and facilities across all Group locations. Manage preventive and reactive maintenance, utility services, and lease administration in coordination with Legal and Finance. Drive sustainability and energy efficiency initiatives across the Group’s buildings and offices. Administration Oversight Oversee administrative operations including cleaning, security, travel coordination, equipment allocation and disposal, courier services, and office support. Ensure proper allocation, usage, tracking, and disposal of office equipment such as laptops and printers, in liaison with ICT and Finance. Provide guidance to the Administration Manager in planning and improving administrative services. Financial and Compliance Oversight Prepare and manage the departmental budget including procurement savings targets, facilities maintenance, and admin costs. Ensure full compliance with internal controls, procurement regulations, and audit requirements. Mitigate operational risks by implementing appropriate controls, SLAs, and emergency response measures. Team Leadership and Development Lead and mentor a high-performing team across supply chain, facilities, and admin functions. Oversee performance appraisals, capacity-building initiatives, and succession planning. Foster a culture of accountability, customer focus, and continuous improvement
Experience working in a regulated industry and managing multi-site operations preferred. Strong strategic thinking and operational planning. In-depth knowledge of supply chain, procurement, facilities, and administration. Excellent contract negotiation and supplier relationship management skills. Strong leadership and people development capabilities. High level of integrity, financial acumen, and problem-solving skills. Proficiency in ERP systems (e.g. Microsoft Dynamics AX) and supply chain tools
Education Bachelor’s Degree Degree in Supply Chain Management, Procurement, Engineering, Business Administration, or related field. Professional Qualification Master’s degree or professional certification (e.g. CIPS, CSCP, IFMA) is an added advantage. Experience Required: Relevant experience Minimum 10 years of relevant experience, with at least 5 in senior leadership in supply chain or facilities management
JOB-68113317871c4
Vacancy title:
Head of Supply Chain, Facilities, and Administration
[Type: FULL_TIME, Industry: Insurance, Category: Transportation & Logistics]
Jobs at:
CIC Insurance
Deadline of this Job:
Friday, May 9 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Tuesday, April 29 2025, Base Salary: Not Disclosed
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JOB DETAILS:
PURPOSE:
Reporting to the Group Chief Finance Officer, the Head of Supply Chain, Facilities, and Administration is responsible for the strategic leadership and operational efficiency of the Group’s procurement, logistics, facilities, and administrative functions. The role ensures streamlined sourcing, cost-effective supplier relationships, well-maintained facilities, and responsive administrative services across the business. This function is pivotal in supporting business continuity, compliance, and operational excellence.
PRIMARY RESPONSIBILITIES:
Strategic Leadership and Planning
- Develop and implement integrated strategies for supply chain, facilities, and administration that align with the Group’s operational and financial goals.
- Lead policy development for procurement, asset management, administration, and office operations.
- Develop KPIs and performance dashboards to monitor service levels, cost efficiencies, and compliance.
- Automation of procurement workflows, asset tracking, and facilities management to enhance efficiency, visibility, and compliance across the Group’s operations
Procurement and Supply Chain Management
- Oversee end-to-end procurement processes, including sourcing, tendering, evaluation, contract management, and supplier performance monitoring.
- Lead negotiations for major contracts to optimize value for money, quality, and service delivery.
- Drive supplier segmentation, risk assessment, and compliance with Group procurement policies and public procurement requirements where applicable.
- Collaborate with user departments to ensure timely procurement and distribution of goods and services.
Logistics and Inventory Oversight
- Oversee logistics planning, and inventory control for supplies, promotional materials, and operational stock.
- Ensure accurate and efficient stock reconciliation, movement tracking, and periodic stock audits.
- Implement automation and technology to streamline inventory and logistics operations.
Facilities Management
- Ensure safe, functional, and well-maintained offices and facilities across all Group locations.
- Manage preventive and reactive maintenance, utility services, and lease administration in coordination with Legal and Finance.
- Drive sustainability and energy efficiency initiatives across the Group’s buildings and offices.
Administration Oversight
- Oversee administrative operations including cleaning, security, travel coordination, equipment allocation and disposal, courier services, and office support.
- Ensure proper allocation, usage, tracking, and disposal of office equipment such as laptops and printers, in liaison with ICT and Finance.
- Provide guidance to the Administration Manager in planning and improving administrative services.
Financial and Compliance Oversight
- Prepare and manage the departmental budget including procurement savings targets, facilities maintenance, and admin costs.
- Ensure full compliance with internal controls, procurement regulations, and audit requirements.
- Mitigate operational risks by implementing appropriate controls, SLAs, and emergency response measures.
Team Leadership and Development
- Lead and mentor a high-performing team across supply chain, facilities, and admin functions.
- Oversee performance appraisals, capacity-building initiatives, and succession planning.
- Foster a culture of accountability, customer focus, and continuous improvement.
Key Skills, Knowledge, Experience and Behavioural Competencies
Academic and Professional Requirements
- Education Bachelor’s Degree Degree in Supply Chain Management, Procurement, Engineering, Business Administration, or related field.
- Professional Qualification Master’s degree or professional certification (e.g. CIPS, CSCP, IFMA) is an added advantage.
Experience Required:
- Relevant experience Minimum 10 years of relevant experience, with at least 5 in senior leadership in supply chain or facilities management
Skills and Competencies
- Experience working in a regulated industry and managing multi-site operations preferred.
- Strong strategic thinking and operational planning.
- In-depth knowledge of supply chain, procurement, facilities, and administration.
- Excellent contract negotiation and supplier relationship management skills.
- Strong leadership and people development capabilities.
- High level of integrity, financial acumen, and problem-solving skills.
- Proficiency in ERP systems (e.g. Microsoft Dynamics AX) and supply chain tools
Work Hours: 8
Experience in Months: 120
Level of Education: bachelor degree
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