Background information about the job or company

At Stratostaff we design, implement and manage workforce solutions for large, specialized or routine staff complements giving you the opportunity to focus on your core business.

Context & Environment

Handling of highly confidential and sensitive information.

Managing various requests for HR reports for Management support

Ensuring prudent administration of the Company’s benefits scheme & managing interactions with multiple Service providers

Providing guidance to employees on various issues & interpretation of HR Rules and their application

Responsibilities or duties

HR Information Systems: HR4U Administration - support and maintenance of the system, update of system workflows, training and expert support to the business managers and employees and escalation of issues to the Head Office Support. Creation, exit and modification of employee data on the Group Identifier Tool Management of the Careers Tool - Support to Talent Developers in Kenya and region as key correspondent and provide local helpdesk support to employees

HR Reporting & Workforce Planning - Preparation of HR Dashboard and reports on reward & benefits (salary & benefit surveys, VCS reports, budgets), talent management reports (workforce plans, headcount, diversity, mobility, turnover), organizational memos etc

Benefits &Reward Management - Implementation of total reward schemes (annual salary reviews, quarter bonus – VCS & MBO), implementation salary & reward policy changes and co-ordination of employee wellness activities and programs, completion of compensation and benefits surveys etc., Updates the Reward & Benefits rules and communicate the same to all staff

Administering all staff Insurances & Medical Cover – In-patient & Out-patient medical cover, Group Life cover, Group Accident Cover, Poa Fund Cover and any other staff related Insurances.

Vendor Management: Set Service Level Agreements, monitor performance and compliance and in liaison with R&B Manager and take appropriate action.

Performance Management Support-Providing support for performance management during the annual appraisals and the quarterly bonus reviews.

HR Projects – Provide support for HR Projects, Surveys, Job Evaluation, Audits, Union Negotiations, company events in liaison with 3rd parties and ADFM and any other related projects.

Employee Communication support - communication on staff changes or any employee communication for circulation by HR Management.

Records Management - Ensuring up to date employee records. Custodian of HR records through management of the HR Registry.

Qualifications or requirements

Bachelor’s Degree in a Business-related field (preferably in Human Resource Management)

Professional Certification in Human Resource Management from a reputable institution

Superior MS Excel and MS Word skills

Ability to prioritize and meet deadlines, good communication, analytical & organization skills & a customer-oriented mindset.

Integrity & confidentiality

Experience needed

At least 3 years working experience in HR

• HR Information Systems: HR4U Administration - support and maintenance of the system, update of system workflows, training and expert support to the business managers and employees and escalation of issues to the Head Office Support. Creation, exit and modification of employee data on the Group Identifier Tool Management of the Careers Tool - Support to Talent Developers in Kenya and region as key correspondent and provide local helpdesk support to employees
• HR Reporting & Workforce Planning - Preparation of HR Dashboard and reports on reward & benefits (salary & benefit surveys, VCS reports, budgets), talent management reports (workforce plans, headcount, diversity, mobility, turnover), organizational memos etc
• Benefits &Reward Management - Implementation of total reward schemes (annual salary reviews, quarter bonus – VCS & MBO), implementation salary & reward policy changes and co-ordination of employee wellness activities and programs, completion of compensation and benefits surveys etc., Updates the Reward & Benefits rules and communicate the same to all staff
• Administering all staff Insurances & Medical Cover – In-patient & Out-patient medical cover, Group Life cover, Group Accident Cover, Poa Fund Cover and any other staff related Insurances.
• Vendor Management: Set Service Level Agreements, monitor performance and compliance and in liaison with R&B Manager and take appropriate action.
• Performance Management Support-Providing support for performance management during the annual appraisals and the quarterly bonus reviews.
• HR Projects – Provide support for HR Projects, Surveys, Job Evaluation, Audits, Union Negotiations, company events in liaison with 3rd parties and ADFM and any other related projects.
• Employee Communication support - communication on staff changes or any employee communication for circulation by HR Management.
• Records Management - Ensuring up to date employee records. Custodian of HR records through management of the HR Registry.

• Superior MS Excel and MS Word skills
• Ability to prioritize and meet deadlines
• Good communication skills
• Analytical skills
• Organization skills
• Customer-oriented mindset
• Integrity
• Confidentiality

• Bachelor’s Degree in a Business-related field (preferably in Human Resource Management)
• Professional Certification in Human Resource Management from a reputable institution