Human Resource Assistant - Grade C job at Pwani University
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Vacancy title:
Human Resource Assistant - Grade C

[ Type: FULL TIME , Industry: Education, and Training , Category: Human Resources ]

Jobs at:

Pwani University

Deadline of this Job:
20 May 2022  

Duty Station:
Within Kenya , Kilifi , East Africa

Date Posted: Thursday, May 05, 2022 , Base Salary: Not Disclosed

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REF: PU/ADV/01/04/2022
This is an entry level position in the University to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualification
• Applicants must have a Bachelor’s degree in Human Resource Management or its equivalent from a recognized university with a minimum KCSE Mean Grade of C (plain) or KCE Div II
• Must be a Member of the Institute of Human Resource Management of Kenya IHRM
• Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.

Key Responsibilities
• Assist in facilitating various committee meetings by
• Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
• Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
• Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
• Maintain an accurate and up to date HR data in Navision system and excel database;
• Collating data/information for drafting reports and briefs to aid in making informed decision
• Draft correspondences for review, approval/signature to relay feedback or make inquiries.
• Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
• Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
• Assist in collating feedback from trainees on the effectiveness of training for analysis
• Assist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
• Keying in employee data in the Human Resource Information System for ease of preparing reports.
• Draft reports as guided for effective decision making
• To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
• Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
• Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time
• Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
• support recruitment and induction process as need arises to provide a seamless process
• Perform any other task as assigned by the Human Resource Officer

Skills and Competencies

The candidate must:
• Have an understanding of the Kenya Labour laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilities

Work Hours: 8

Experience in Months: 24

Level of Education:
Bachelor Degree

Job application procedure
Interested applicants should send four (4) copies of their application for the above position. Applications and recommendations letters from referees should be addressed to,
The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Application should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials. Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.

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Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 20 May 2022
Duty Station: Kenya
Posted: 05-05-2022
No of Jobs: 1
Start Publishing: 05-05-2022
Stop Publishing (Put date of 2030): 05-05-2065
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