Mini Group is a dynamic, multi-industry conglomerate with a strong presence across East Africa. We specialize in diverse sectors including baking, real estate, construction, telecommunications, energy, auto spares, hospitality, manufacturing, trading, and microfinance.

Position Summary

Reporting to the Human Resource Officer, the Human Resource Assistant will support the day-to-day administration of HR functions, including employee records management, HRIS administration, recruitment and onboarding, employee relations, performance management, payroll support, training coordination, and HR reporting.

The successful candidate must have previous working experience in the garment industry, specifically within a company operating in an Export Processing Zone (EPZ).

The role requires a professional with strong organizational skills, attention to detail, confidentiality, and a good understanding of Kenyan labour laws and HR practices.

Key Duties & Responsibilities

HR Administration & HRIS Support

• Maintain accurate and up-to-date employee records in both physical and electronic formats.
• Support HRIS administration, including employee data entry and profile updates.
• Track and update employee leave records, including annual leave, sick leave, and other absences.
• Prepare HR-related letters, employment contracts, and other documentation as required.

Recruitment & Onboarding

• Assist in preparing job advertisements, screening applications, and shortlisting candidates.
• Coordinate recruitment activities and support the onboarding of new employees.
• Prepare offer letters, induction schedules, and orientation documentation.
• Maintain accurate candidate databases and recruitment records.

Employee Relations & Communication

• Respond to basic employee inquiries regarding HR policies, leave, benefits, and procedures.
• Support the Human Resource Officer in handling employee grievances and welfare matters.
• Assist in organizing employee engagement activities and initiatives that promote a positive workplace culture.

Performance Management Support

• Assist in coordinating employee performance appraisals.
• Collect, organize, and maintain performance appraisal records.
• Monitor performance review timelines and support compliance with established procedures.

Payroll & Benefits Administration

• Collect and verify employee attendance, overtime, and leave information for payroll processing.
• Coordinate with the Human Resource Officer and Finance Department to support accurate and timely payroll processing.
• Assist in administering employee benefits and maintaining benefits records.

Training & Development

• Support the identification of employee training needs through feedback from employees and managers.
• Maintain accurate employee training records and certification databases.
• Assist in coordinating employee training and development activities.

HR Compliance & Policy Support

• Support compliance with company HR policies, procedures, and applicable Kenyan labour laws.
• Assist in updating HR policy documents and employee handbooks.
• Maintain strict confidentiality of employee information and HR records.
• Support proper documentation and adherence to established HR procedures.

HR Reporting & Analytics

• Assist in preparing HR reports covering recruitment, employee turnover, attendance, leave, training, and other HR metrics.
• Maintain accurate HR data and provide regular updates to the Human Resource Officer.
• Support the monitoring of HR performance indicators and departmental reporting requirements.

Qualifications & Experience

• Diploma in Human Resource Management.
• At least 1–2 years’ experience in Human Resources operations or administrative support.
• Must have previous working experience in the garment industry within an Export Processing Zone (EPZ).
• Basic knowledge and understanding of Kenyan labour laws and HR best practices.
• Experience using Human Resource Information Systems (HRIS) or similar systems will be an added advantage.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

Key Skills & Competencies

• Strong organizational and administrative skills.
• Excellent interpersonal and communication abilities.
• High level of confidentiality, professionalism, and integrity.
• Strong attention to detail and accuracy in handling employee records and data.
• Good understanding of HR documentation, employee records management, and administrative procedures.
• Ability to multitask and work effectively in a fast-paced garment manufacturing environment.
• Good time-management and coordination skills.
• Strong teamwork and a positive, proactive attitude.
• Ability to work independently with minimal supervision.
• Good analytical and reporting skills.

• Maintain accurate and up-to-date employee records in both physical and electronic formats.
• Support HRIS administration, including employee data entry and profile updates.
• Track and update employee leave records, including annual leave, sick leave, and other absences.
• Prepare HR-related letters, employment contracts, and other documentation as required.
• Assist in preparing job advertisements, screening applications, and shortlisting candidates.
• Coordinate recruitment activities and support the onboarding of new employees.
• Prepare offer letters, induction schedules, and orientation documentation.
• Maintain accurate candidate databases and recruitment records.
• Respond to basic employee inquiries regarding HR policies, leave, benefits, and procedures.
• Support the Human Resource Officer in handling employee grievances and welfare matters.
• Assist in organizing employee engagement activities and initiatives that promote a positive workplace culture.
• Assist in coordinating employee performance appraisals.
• Collect, organize, and maintain performance appraisal records.
• Monitor performance review timelines and support compliance with established procedures.
• Collect and verify employee attendance, overtime, and leave information for payroll processing.
• Coordinate with the Human Resource Officer and Finance Department to support accurate and timely payroll processing.
• Assist in administering employee benefits and maintaining benefits records.
• Support the identification of employee training needs through feedback from employees and managers.
• Maintain accurate employee training records and certification databases.
• Assist in coordinating employee training and development activities.
• Support compliance with company HR policies, procedures, and applicable Kenyan labour laws.
• Assist in updating HR policy documents and employee handbooks.
• Maintain strict confidentiality of employee information and HR records.
• Support proper documentation and adherence to established HR procedures.
• Assist in preparing HR reports covering recruitment, employee turnover, attendance, leave, training, and other HR metrics.
• Maintain accurate HR data and provide regular updates to the Human Resource Officer.
• Support the monitoring of HR performance indicators and departmental reporting requirements.

• Strong organizational and administrative skills.
• Excellent interpersonal and communication abilities.
• High level of confidentiality, professionalism, and integrity.
• Strong attention to detail and accuracy in handling employee records and data.
• Good understanding of HR documentation, employee records management, and administrative procedures.
• Ability to multitask and work effectively in a fast-paced garment manufacturing environment.
• Good time-management and coordination skills.
• Strong teamwork and a positive, proactive attitude.
• Ability to work independently with minimal supervision.
• Good analytical and reporting skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

• Diploma in Human Resource Management.
• At least 1–2 years’ experience in Human Resources operations or administrative support.
• Must have previous working experience in the garment industry within an Export Processing Zone (EPZ).
• Basic knowledge and understanding of Kenyan labour laws and HR best practices.
• Experience using Human Resource Information Systems (HRIS) or similar systems will be an added advantage.