Job Purpose:

To provide operational HR support in the implementation of recruitment, staff records management, payroll administration, and compliance with AFC policies, public service guidelines, and Kenyan labor laws.

Key Responsibilities:

• Process and maintain accurate records of staff appointments, confirmations, promotions, transfers, and separations in line with AFC human resource policies and procedures.
• Verify and update staff personal files, ensuring all documents (academic certificates, identification, contracts, and performance records) are properly filed and securely stored.
• Assist in the recruitment process by preparing job advertisements, scheduling interviews, communicating with candidates, and compiling interview reports for review by senior officers.
• Process monthly payroll inputs including new hires, exits, allowances, and deductions (PAYE, NSSF, NHIF, pension) and submit to the finance department for verification.
• Administer staff leave records, ensuring proper documentation and compliance with AFC leave policies, and generate monthly leave reports for management.
• Coordinate the onboarding process for new staff, including orientation programs, issuance of staff identification cards, and introduction to AFC systems and policies.
• Maintain an up-to-date training database, track staff participation in capacitybuilding programs, and prepare reports on training attendance and outcomes.
• Prepare routine HR reports including staff lists, leave status, turnover analysis, and other ad-hoc reports as required by management.
• Implement occupational health and safety programs, including organizing medical check-ups, safety training, and maintaining first aid supplies.
• Respond to staff inquiries regarding HR policies, benefits, and procedures, providing accurate information and escalating complex issues to senior officers.
• Support the performance management process by distributing appraisal forms, tracking submissions, and filing completed evaluations in staff records.
• Assist in organizing staff welfare activities, including team-building events, wellness programs, and employee recognition initiatives.

Person Specification

For appointment to this grade, a candidate must have:

• Bachelor’s Degree in any of the following disciplines Business Management, Human Resource Management, Sociology or related field from a recognized Institution.
• Higher Diploma in HRM or CHRP II qualification.
• Associate of IHRM in good standing
• Proficiency in computer applications
• Fulfil the requirements of Chapter six of the Constitution of Kenya

Key Competencies and Skills

• Communication and interpersonal skills
• Analytical skills
• Innovative
• Problem solving skills
• Coaching and mentoring
• Communication and interpersonal skills
• Planning and organizational skills
• Ethical conduct and confidentiality

• Process and maintain accurate records of staff appointments, confirmations, promotions, transfers, and separations in line with AFC human resource policies and procedures.
• Verify and update staff personal files, ensuring all documents (academic certificates, identification, contracts, and performance records) are properly filed and securely stored.
• Assist in the recruitment process by preparing job advertisements, scheduling interviews, communicating with candidates, and compiling interview reports for review by senior officers.
• Process monthly payroll inputs including new hires, exits, allowances, and deductions (PAYE, NSSF, NHIF, pension) and submit to the finance department for verification.
• Administer staff leave records, ensuring proper documentation and compliance with AFC leave policies, and generate monthly leave reports for management.
• Coordinate the onboarding process for new staff, including orientation programs, issuance of staff identification cards, and introduction to AFC systems and policies.
• Maintain an up-to-date training database, track staff participation in capacitybuilding programs, and prepare reports on training attendance and outcomes.
• Prepare routine HR reports including staff lists, leave status, turnover analysis, and other ad-hoc reports as required by management.
• Implement occupational health and safety programs, including organizing medical check-ups, safety training, and maintaining first aid supplies.
• Respond to staff inquiries regarding HR policies, benefits, and procedures, providing accurate information and escalating complex issues to senior officers.
• Support the performance management process by distributing appraisal forms, tracking submissions, and filing completed evaluations in staff records.
• Assist in organizing staff welfare activities, including team-building events, wellness programs, and employee recognition initiatives.

• Communication and interpersonal skills
• Analytical skills
• Innovative
• Problem solving skills
• Coaching and mentoring
• Communication and interpersonal skills
• Planning and organizational skills
• Ethical conduct and confidentiality

• Bachelor’s Degree in any of the following disciplines Business Management, Human Resource Management, Sociology or related field from a recognized Institution.
• Higher Diploma in HRM or CHRP II qualification.
• Associate of IHRM in good standing
• Proficiency in computer applications
• Fulfil the requirements of Chapter six of the Constitution of Kenya