ROLE PURPOSE

To manage payroll, HR budgeting, staff costing, job grading, compensation, and benefits (70%) while supporting HR functions such as recruitment, onboarding, and performance management (30%). The role requires a CPA‑certified professional with advanced financial and analytical skills, combined with HR expertise, to ensure compliance, fairness, and efficiency across the organization.

KEY RESPONSIBILITIES

Payroll, HR Budgeting & Compensation (70%)

Payroll Administration

• Collect, validate, and process employee data (attendance, overtime, allowances, deductions) for Kenya market.
• Calculate gross and net salaries, statutory deductions (PAYE, NSSF, NHIF), and company contributions.
• Prepare payroll journals and reconcile with Finance systems.
• Ensure timely salary disbursement.
• Maintain payroll records for audits and compliance.

HR Budgeting & Staff Costing

• Develop annual HR budgets and forecast payroll costs.
• Conduct staff costing analysis to support workforce planning and financial sustainability.
• Monitor variances and provide monthly reports.

Job Grading & Compensation

• Implement job grading frameworks aligned to organizational structure.
• Conduct role evaluations and ensure pay equity across grades.
• Design compensation packages that reflect responsibilities and market standards.

Administration

Benefits

• Manage employee benefits programs (medical insurance,allowances).
• Ensure compliance with statutory and company policies.
• Act as point of contact for employee queries on compensationand benefits.

Financial Oversight

• Apply CPA expertise to validate payroll entries and ensure compliance with tax and labor laws.
• Prepare payroll reports, reconciliations, and audit‑ready documentation.

HR Officer Support (30%)

Recruitment & Hiring

• Support recruitment cycles, assist in candidate screening, and coordinate interviews.
• Ensure job descriptions and grading align with organizational standards.

Onboarding

• Facilitate orientation programs and ensure smooth integrationof new employees.
• Prepare onboarding documentation and ensure compliance with HR policies.

Performance Reviews

• Support appraisal cycles, maintain records, and assist managers with performance feedback.
• Provide data insights from payroll and HR systems to inform performance discussions

Employee Relations

• Provide guidance on HR policies and procedures.
• Maintain accurate employee records and ensure confidentiality.
• Act as liaison between employees and management on HR matters.

Detailed Skillset Analysis

Skill Area/ Proficiency Needed/ Application in Role

• CPA Certification (Mandatory) : Financial validation, audit readiness, tax compliance
• HR Budgeting & Staff Costing (Advanced): Forecasting payroll costs, workforceplanning, cost control
• Job Grading & Compensation Analysis (Advanced): Role evaluation, pay equity, compensation design
• Benefits Administration (Intermediate): Managing allowances, insurance, and employee perks
• HR Information Systems-HRIS (Intermediate) Employee data management, HR workflows
• Data Analysis & Reporting - Excel, Power BI (Advanced): Payroll analytics, HR dashboards, ROI reporting
• Recruitment & Onboarding (Intermediate): Supporting hiring processes and employee integration
• Performance Management Tools (Intermediate): Assisting with appraisals, coaching and development plans
• Compliance Knowledge -Tax, Labor Law (Advanced): Ensuring adherence tostatutory requirements
• Stakeholder Engagement (Advanced): Advising managers, resolving payroll/HR queries, cross functional collaboration

Qualifications & Experience

• Bachelor’s degree in HR, Finance, Accounting, or related field
• CPA certification is mandatory.
• Minimum 5–7 years’ experience in payroll, HR budgeting, compensation,and benefits management.
• Experience with HRIS and payroll systems in a multi‑country or multinational environment.
• Strong knowledge of Kenyan labor laws, tax regulations, and HR frameworks.

• Collect, validate, and process employee data (attendance, overtime, allowances, deductions) for Kenya market.
• Calculate gross and net salaries, statutory deductions (PAYE, NSSF, NHIF), and company contributions.
• Prepare payroll journals and reconcile with Finance systems.
• Ensure timely salary disbursement.
• Maintain payroll records for audits and compliance.
• Develop annual HR budgets and forecast payroll costs.
• Conduct staff costing analysis to support workforce planning and financial sustainability.
• Monitor variances and provide monthly reports.
• Implement job grading frameworks aligned to organizational structure.
• Conduct role evaluations and ensure pay equity across grades.
• Design compensation packages that reflect responsibilities and market standards.
• Manage employee benefits programs (medical insurance,allowances).
• Ensure compliance with statutory and company policies.
• Act as point of contact for employee queries on compensationand benefits.
• Apply CPA expertise to validate payroll entries and ensure compliance with tax and labor laws.
• Prepare payroll reports, reconciliations, and audit‑ready documentation.
• Support recruitment cycles, assist in candidate screening, and coordinate interviews.
• Ensure job descriptions and grading align with organizational standards.
• Facilitate orientation programs and ensure smooth integrationof new employees.
• Prepare onboarding documentation and ensure compliance with HR policies.
• Support appraisal cycles, maintain records, and assist managers with performance feedback.
• Provide data insights from payroll and HR systems to inform performance discussions
• Provide guidance on HR policies and procedures.
• Maintain accurate employee records and ensure confidentiality.
• Act as liaison between employees and management on HR matters.

• CPA Certification (Mandatory)
• HR Budgeting & Staff Costing (Advanced)
• Job Grading & Compensation Analysis (Advanced)
• Benefits Administration (Intermediate)
• HR Information Systems-HRIS (Intermediate)
• Data Analysis & Reporting - Excel, Power BI (Advanced)
• Recruitment & Onboarding (Intermediate)
• Performance Management Tools (Intermediate)
• Compliance Knowledge -Tax, Labor Law (Advanced)
• Stakeholder Engagement (Advanced)

• Bachelor’s degree in HR, Finance, Accounting, or related field
• CPA certification is mandatory.
• Minimum 5–7 years’ experience in payroll, HR budgeting, compensation,and benefits management.
• Experience with HRIS and payroll systems in a multi‑country or multinational environment.
• Strong knowledge of Kenyan labor laws, tax regulations, and HR frameworks.