Background

Peoplelink Consultants Ltd is a consultancy services company incorporated under the laws of Kenya.

Responsibilities

Process, track, and dispatch Import Declaration Forms (IDF) to suppliers • Secure Certificates of Conformity and KEBS PVOC exemptions.

Arrange Marine Insurance Cover for inbound cargo.

Process KEBS Consignment Documents upon customs entry.

Source quotations and Proforma Invoices from suppliers.

Generate system Purchase Orders (POS) and maintain files.

Monitor supplier shipping schedules from production to dispatch.

Verify that shipping documents match the original PO details.

Source, compare, and secure approvals for freight quotations.

Send complete documentation to clearing agents for rapid custom clearance.

Audit taxes, duties, and levies on Customs Entries for accuracy. Compile and manage documentation for outward export sales. Maintain and update individual import files and registers.

Verify third-party logistics invoices before sending them to Accounts. Coordinate with clearing agents to ensure timely invoicing.

Send regular logistics updates to Directors, Production, and Stores. File and follow up on cargo claims for damage or shortages. Handle other operational tasks assigned by management.

Qualifications and Requirements

Education

Diploma in Purchasing & Supplies Management, Clearing and Forwarding, or a related field.

Experience

Minimum 6 years of shipping, logistics, or clearing experience, preferably in manufacturing.

Skills and Attributes

Strong understanding of local and international import/export regulations and customs.

High integrity and transparency when handling high-value regulatory paperwork.

Strong attention to detail when auditing trade documents and tax figures.

Ability to work productively with minimal supervision.

Excellent multitasking, communication, and interpersonal skills.

• Process, track, and dispatch Import Declaration Forms (IDF) to suppliers
• Secure Certificates of Conformity and KEBS PVOC exemptions.
• Arrange Marine Insurance Cover for inbound cargo.
• Process KEBS Consignment Documents upon customs entry.
• Source quotations and Proforma Invoices from suppliers.
• Generate system Purchase Orders (POS) and maintain files.
• Monitor supplier shipping schedules from production to dispatch.
• Verify that shipping documents match the original PO details.
• Source, compare, and secure approvals for freight quotations.
• Send complete documentation to clearing agents for rapid custom clearance.
• Audit taxes, duties, and levies on Customs Entries for accuracy.
• Compile and manage documentation for outward export sales.
• Maintain and update individual import files and registers.
• Verify third-party logistics invoices before sending them to Accounts.
• Coordinate with clearing agents to ensure timely invoicing.
• Send regular logistics updates to Directors, Production, and Stores.
• File and follow up on cargo claims for damage or shortages.
• Handle other operational tasks assigned by management.

• Strong understanding of local and international import/export regulations and customs.
• High integrity and transparency when handling high-value regulatory paperwork.
• Strong attention to detail when auditing trade documents and tax figures.
• Ability to work productively with minimal supervision.
• Excellent multitasking, communication, and interpersonal skills.

• Diploma in Purchasing & Supplies Management, Clearing and Forwarding, or a related field.