Responsibilities or duties

• Assist project team lead with administrative, financial, and logistical arrangements for Immigration and Border Governance (IBG) programme (e.g., procurement requests, payments follow-up, workshop logistics, and filing).
• Support planning and coordination of trainings, monitoring visits, programme events, including scheduling, preparing participant lists, invitations, attendance sheets, and logistical checklists.
• Assist project team lead liaising with and maintaining regular communication with government counterparts, including contacting training participants and trainers/facilitators for confirmations and logistical requirements.
• Assist with background research and information gathering (including desk reviews and data collection) to support IBG project development, reporting, and concept note preparation.
• Draft and edit communications and visibility products for the IBG Unit, including short news items, briefs, success stories, event highlights, and social media-ready content, in line with IOM standards.
• Draft presentations, talking points, and other documents as requested by the Programme Officer/Project Lead.
• Support preparation of training and activity documentation, including training reports, minutes, participant databases, and filing of supporting documents.
• Participate in field missions with the Project Lead/Programme Officer as required, supporting logistical arrangements and any other assigned tasks during travel and field implementation.

Training Components and Learning Elements

It is expected that the intern will:

• Be exposed to the activities of IOM Kenya, particular to Immigration and Border Governance Unit
• Gain understanding about the IOM’s project management cycle including monitoring and evaluation
• Learn technical skills described in this Learning Objectives.
• Be able to prove their dedication, skills and capacity to work in an international setting as part of a diverse and international team.

Qualifications or requirements

Required Qualifications and Experience

Education

Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution.

Experience needed

No former work experience is required

• Assist project team lead with administrative, financial, and logistical arrangements for Immigration and Border Governance (IBG) programme (e.g., procurement requests, payments follow-up, workshop logistics, and filing).
• Support planning and coordination of trainings, monitoring visits, programme events, including scheduling, preparing participant lists, invitations, attendance sheets, and logistical checklists.
• Assist project team lead liaising with and maintaining regular communication with government counterparts, including contacting training participants and trainers/facilitators for confirmations and logistical requirements.
• Assist with background research and information gathering (including desk reviews and data collection) to support IBG project development, reporting, and concept note preparation.
• Draft and edit communications and visibility products for the IBG Unit, including short news items, briefs, success stories, event highlights, and social media-ready content, in line with IOM standards.
• Draft presentations, talking points, and other documents as requested by the Programme Officer/Project Lead.
• Support preparation of training and activity documentation, including training reports, minutes, participant databases, and filing of supporting documents.
• Participate in field missions with the Project Lead/Programme Officer as required, supporting logistical arrangements and any other assigned tasks during travel and field implementation.

• Administrative skills
• Financial arrangement skills
• Logistical arrangement skills
• Communication skills
• Research skills
• Drafting and editing skills
• Presentation skills
• Data collection skills
• Project management understanding
• Monitoring and evaluation understanding

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution.
• No former work experience is required.
• Dedication, skills and capacity to work in an international setting as part of a diverse and international team.