Background

AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to provide port, ocean, logistics and railway solutions.

Mission Description

Based in Nairobi and reporting to the Supervisor, the role exists to provide quality customer service and facilitate clearance of Airfreight Clients cargo. Specific tasks will be to :-

Responsibilities

• Handle the day-to- day operational relationship with the Client
• Receive orders from Clients (tariffs already validated through a quotation). In case of new business (new or existing client), a new quotation will be issued by Sales department
• Request for missing documentation and more detailed instructions, if necessary, from the Client.
• Inform the Client of the file processing progress in real time (standard or specific report, according to quotation)
• Manage the file processing
• Update the Client and the IFFOS on the file processing progress and update the monitoring software on the status of each file
• Receive and open operation files on a daily basis.
• Share shipment status with Clients on a daily basis.
• Mitigate on disputes on behalf of Clients, i.e. drafting KPA waiver letters on additional charges
• Share loading, pre-alerts on a daily basis
• Share TEU projection with the transport team every month
• Update SPOT & way in real time.
• Ensure demurrage notification/recovery is done on receipt of shipping line detention invoice.
• Avail all files with disputes/issues to the immediate supervisor for action.
• Once shipment is cleared process, draft invoice and forward file for billing
• Alert/Inform Management
• Alert the Client in case of operational issues (potential or real) and escalate to the IFFOS the issues that you are unable to handle

Qualifications

• Diploma in Clearing and Forwarding or equivalent
• East Africa Freight Forwarding Practicing Certificate (EAFFPC) will be an added advantage
• Knowledge of Single Customs Territory

Experience

• 3 years of experience in Clearing & Forwarding or related fie

• Handle the day-to- day operational relationship with the Client
• Receive orders from Clients (tariffs already validated through a quotation). In case of new business (new or existing client), a new quotation will be issued by Sales department
• Request for missing documentation and more detailed instructions, if necessary, from the Client.
• Inform the Client of the file processing progress in real time (standard or specific report, according to quotation)
• Manage the file processing
• Update the Client and the IFFOS on the file processing progress and update the monitoring software on the status of each file
• Receive and open operation files on a daily basis.
• Share shipment status with Clients on a daily basis.
• Mitigate on disputes on behalf of Clients, i.e. drafting KPA waiver letters on additional charges
• Share loading, pre-alerts on a daily basis
• Share TEU projection with the transport team every month
• Update SPOT & way in real time.
• Ensure demurrage notification/recovery is done on receipt of shipping line detention invoice.
• Avail all files with disputes/issues to the immediate supervisor for action.
• Once shipment is cleared process, draft invoice and forward file for billing
• Alert/Inform Management
• Alert the Client in case of operational issues (potential or real) and escalate to the IFFOS the issues that you are unable to handle

• Diploma in Clearing and Forwarding or equivalent
• East Africa Freight Forwarding Practicing Certificate (EAFFPC) will be an added advantage
• Knowledge of Single Customs Territory