Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.

Inventory Officer – Security & ICT Projects

Job TypeFull Time

QualificationBA/BSc/HND

Experience2 years

LocationNairobi

Job FieldLogistics , Procurement / Store-keeping / Supply Chain

Key Responsibilities

Inventory Management

Manage the complete inventory lifecycle, including receiving, inspection, storage, issuance, transfers, returns, and disposal of stock.

Monitor inventory levels to ensure adequate stock availability for ongoing and upcoming projects.

Maintain accurate inventory records within the inventory management system and ensure data integrity at all times.

Prepare, issue, and maintain records of delivery notes, material issue vouchers, goods received notes, and inventory movement documentation.

Track all inventory movements and conduct regular stock reconciliations between physical inventory and system records.

Investigate stock variances and recommend corrective actions to minimize inventory losses.

Support continuous improvement initiatives aimed at enhancing inventory accuracy and operational efficiency.

Project Support

Work closely with Procurement, Project Managers, and Technical Teams to ensure timely availability of equipment and materials.

Coordinate material allocations for project installations and monitor utilization throughout the project lifecycle.

Support material planning for upcoming projects to avoid stock shortages or delays.

Ensure project inventory is accurately tracked from issuance through project completion.

Inventory Reporting & Analysis

Maintain accurate inventory valuation and cost records.

Monitor inventory transactions, including purchases, transfers, adjustments, and disposals.

Prepare regular inventory reports highlighting stock levels, slow-moving items, ageing inventory, stock variances, and consumption trends.

Analyze inventory data to identify opportunities for cost savings, improved stock control, and operational efficiencies.

Support Finance during monthly inventory reconciliations and financial reporting.

Systems & Process Management

Utilize inventory management software to monitor stock movements and maintain accurate records.

Support automation and continuous improvement of inventory processes.

Ensure all inventory transactions are processed accurately and promptly.

Maintain proper documentation and filing for all inventory-related records.

Compliance & Audit

Ensure compliance with company inventory policies, procurement procedures, and internal controls.

Support internal and external inventory audits by providing complete and accurate documentation.

Participate in routine stock counts, cycle counts, and annual inventory verification exercises.

Recommend improvements to inventory control procedures and warehouse operations.

Qualifications

Bachelor's Degree in Supply Chain Management, Procurement, Logistics, Business Administration, Accounting, Finance, or a related field.

Minimum of 2 years' experience in Inventory Management, Stores Management, Warehouse Operations, or Stock Control within the Security Systems, ICT, Electronics, Engineering, Telecommunications, Manufacturing, or Construction sectors.

Experience managing technical inventory and project materials is highly desirable.

Strong understanding of inventory control principles, stock reconciliation, and inventory reporting.

Experience using ERP or inventory management systems such as Zoho Inventory, SAP, Microsoft Dynamics, Odoo, or similar platforms.

Proficiency in Microsoft Excel and Microsoft Office Suite.

Strong analytical, organizational, and problem-solving skills.

Excellent attention to detail and ability to maintain accurate records.

Preferred Qualifications

The following will be an added advantage:

CPA (Part II or above)

CPSP-K

Professional certification in Inventory or Warehouse Management

Experience supporting project-based inventory management.

Familiarity with Security Systems and ICT equipment, including:

CCTV Systems

Access Control Systems

Time & Attendance Systems

Fire Detection Systems

Structured Cabling

Networking Equipment

Fibre Optic Infrastructure

• Manage the complete inventory lifecycle, including receiving, inspection, storage, issuance, transfers, returns, and disposal of stock.
• Monitor inventory levels to ensure adequate stock availability for ongoing and upcoming projects.
• Maintain accurate inventory records within the inventory management system and ensure data integrity at all times.
• Prepare, issue, and maintain records of delivery notes, material issue vouchers, goods received notes, and inventory movement documentation.
• Track all inventory movements and conduct regular stock reconciliations between physical inventory and system records.
• Investigate stock variances and recommend corrective actions to minimize inventory losses.
• Support continuous improvement initiatives aimed at enhancing inventory accuracy and operational efficiency.
• Work closely with Procurement, Project Managers, and Technical Teams to ensure timely availability of equipment and materials.
• Coordinate material allocations for project installations and monitor utilization throughout the project lifecycle.
• Support material planning for upcoming projects to avoid stock shortages or delays.
• Ensure project inventory is accurately tracked from issuance through project completion.
• Maintain accurate inventory valuation and cost records.
• Monitor inventory transactions, including purchases, transfers, adjustments, and disposals.
• Prepare regular inventory reports highlighting stock levels, slow-moving items, ageing inventory, stock variances, and consumption trends.
• Analyze inventory data to identify opportunities for cost savings, improved stock control, and operational efficiencies.
• Support Finance during monthly inventory reconciliations and financial reporting.
• Utilize inventory management software to monitor stock movements and maintain accurate records.
• Support automation and continuous improvement of inventory processes.
• Ensure all inventory transactions are processed accurately and promptly.
• Maintain proper documentation and filing for all inventory-related records.
• Ensure compliance with company inventory policies, procurement procedures, and internal controls.
• Support internal and external inventory audits by providing complete and accurate documentation.
• Participate in routine stock counts, cycle counts, and annual inventory verification exercises.
• Recommend improvements to inventory control procedures and warehouse operations.

• Inventory Management
• Stock Control
• Data Integrity
• Stock Reconciliation
• Inventory Reporting
• ERP Systems
• Microsoft Excel
• Microsoft Office Suite
• Analytical Skills
• Organizational Skills
• Problem-Solving Skills
• Attention to Detail

• Bachelor's Degree in Supply Chain Management, Procurement, Logistics, Business Administration, Accounting, Finance, or a related field.
• Minimum of 2 years' experience in Inventory Management, Stores Management, Warehouse Operations, or Stock Control within the Security Systems, ICT, Electronics, Engineering, Telecommunications, Manufacturing, or Construction sectors.
• Experience managing technical inventory and project materials is highly desirable.
• Strong understanding of inventory control principles, stock reconciliation, and inventory reporting.
• Experience using ERP or inventory management systems such as Zoho Inventory, SAP, Microsoft Dynamics, Odoo, or similar platforms.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to maintain accurate records.
• CPA (Part II or above) - Preferred
• CPSP-K - Preferred
• Professional certification in Inventory or Warehouse Management - Preferred
• Experience supporting project-based inventory management - Preferred
• Familiarity with Security Systems and ICT equipment - Preferred