Invoicing / Stock Taking Clerk
2026-01-09T14:30:17+00:00
Brites Management
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_2031/logo/Brites%20Management.png
https://www.britesmanagement.com/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Consulting
Accounting & Finance
2026-01-23T17:00:00+00:00
8
DUTIES AND RESPONSIBILITIES
Stock Taking & Inventory Management
- Physically count incoming and existing stock in the warehouse or storage areas.
- Compare actual stock quantities with system records to identify discrepancies.
- Inspect stock for damages, expired items, or quality issues, and report findings.
- Organize stock systematically on shelves or in storage, labeling items for easy identification.
- Assist in periodic stock audits, including year-end or quarterly inventory checks.
- Record all stock movements (incoming and outgoing) accurately in the system (Navision).
Goods Receiving & Dispatch
- Receive deliveries from suppliers, checking delivery notes against purchase orders.
- Ensure that all received goods meet quality and quantity specifications.
- Properly store received goods, maintaining FIFO (First In, First Out) or other inventory methods.
- Prepare goods for dispatch according to sales orders or internal requests.
- Collaborate with warehouse or logistics staff to ensure timely and accurate deliveries.
Invoice Preparation & Management
- Generate invoices based on sales orders, delivery notes, and dispatch records.
- Ensure all invoice details are accurate, including item descriptions, quantities, prices, and customer details.
- Track and follow up on outstanding invoices to ensure timely payment.
- Maintain records of invoices for internal audits and reporting purposes.
Record Keeping & Reporting
- Maintain accurate stock and invoice records in both physical files and the ERP system (Navision).
- Generate daily, weekly, and monthly reports on stock levels, discrepancies, and invoicing status.
- Provide management with updates on stock shortages, surpluses, and outstanding payments.
- Support decision-making by providing accurate data for procurement, production, and sales planning.
Compliance & Coordination
- Ensure all stock and invoicing processes comply with company policies and standard operating procedures (SOPs).
- Work closely with procurement, finance, and sales teams to resolve discrepancies or errors.
- Suggest improvements in stock management, invoicing, or reporting processes.
KEY REQUIREMENT SKILLS AND QUALIFICATION
- Degree in Procurement, Supply Chain, or related field
- Minimum of 3 years’ experience in a similar role within a manufacturing environment
- Proficiency in Navision or similar ERP software
- Strong numerical, organizational, and analytical skills
- Attention to detail and accuracy in record keeping
- Ability to work independently and as part of a team
Stock Taking & Inventory Management Physically count incoming and existing stock in the warehouse or storage areas. Compare actual stock quantities with system records to identify discrepancies. Inspect stock for damages, expired items, or quality issues, and report findings. Organize stock systematically on shelves or in storage, labeling items for easy identification. Assist in periodic stock audits, including year-end or quarterly inventory checks. Record all stock movements (incoming and outgoing) accurately in the system (Navision). Goods Receiving & Dispatch Receive deliveries from suppliers, checking delivery notes against purchase orders. Ensure that all received goods meet quality and quantity specifications. Properly store received goods, maintaining FIFO (First In, First Out) or other inventory methods. Prepare goods for dispatch according to sales orders or internal requests. Collaborate with warehouse or logistics staff to ensure timely and accurate deliveries. Invoice Preparation & Management Generate invoices based on sales orders, delivery notes, and dispatch records. Ensure all invoice details are accurate, including item descriptions, quantities, prices, and customer details. Track and follow up on outstanding invoices to ensure timely payment. Maintain records of invoices for internal audits and reporting purposes. Record Keeping & Reporting Maintain accurate stock and invoice records in both physical files and the ERP system (Navision). Generate daily, weekly, and monthly reports on stock levels, discrepancies, and invoicing status. Provide management with updates on stock shortages, surpluses, and outstanding payments. Support decision-making by providing accurate data for procurement, production, and sales planning. Compliance & Coordination Ensure all stock and invoicing processes comply with company policies and standard operating procedures (SOPs). Work closely with procurement, finance, and sales teams to resolve discrepancies or errors. Suggest improvements in stock management, invoicing, or reporting processes.
Degree in Procurement, Supply Chain, or related field Minimum of 3 years’ experience in a similar role within a manufacturing environment Proficiency in Navision or similar ERP software Strong numerical, organizational, and analytical skills Attention to detail and accuracy in record keeping Ability to work independently and as part of a team
JOB-696110f90f698
Vacancy title:
Invoicing / Stock Taking Clerk
[Type: FULL_TIME, Industry: Consulting, Category: Accounting & Finance]
Jobs at:
Brites Management
Deadline of this Job:
Friday, January 23 2026
Duty Station:
Nairobi | Nairobi
Summary
Date Posted: Friday, January 9 2026, Base Salary: Not Disclosed
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JOB DETAILS:
DUTIES AND RESPONSIBILITIES
Stock Taking & Inventory Management
- Physically count incoming and existing stock in the warehouse or storage areas.
- Compare actual stock quantities with system records to identify discrepancies.
- Inspect stock for damages, expired items, or quality issues, and report findings.
- Organize stock systematically on shelves or in storage, labeling items for easy identification.
- Assist in periodic stock audits, including year-end or quarterly inventory checks.
- Record all stock movements (incoming and outgoing) accurately in the system (Navision).
Goods Receiving & Dispatch
- Receive deliveries from suppliers, checking delivery notes against purchase orders.
- Ensure that all received goods meet quality and quantity specifications.
- Properly store received goods, maintaining FIFO (First In, First Out) or other inventory methods.
- Prepare goods for dispatch according to sales orders or internal requests.
- Collaborate with warehouse or logistics staff to ensure timely and accurate deliveries.
Invoice Preparation & Management
- Generate invoices based on sales orders, delivery notes, and dispatch records.
- Ensure all invoice details are accurate, including item descriptions, quantities, prices, and customer details.
- Track and follow up on outstanding invoices to ensure timely payment.
- Maintain records of invoices for internal audits and reporting purposes.
Record Keeping & Reporting
- Maintain accurate stock and invoice records in both physical files and the ERP system (Navision).
- Generate daily, weekly, and monthly reports on stock levels, discrepancies, and invoicing status.
- Provide management with updates on stock shortages, surpluses, and outstanding payments.
- Support decision-making by providing accurate data for procurement, production, and sales planning.
Compliance & Coordination
- Ensure all stock and invoicing processes comply with company policies and standard operating procedures (SOPs).
- Work closely with procurement, finance, and sales teams to resolve discrepancies or errors.
- Suggest improvements in stock management, invoicing, or reporting processes.
KEY REQUIREMENT SKILLS AND QUALIFICATION
- Degree in Procurement, Supply Chain, or related field
- Minimum of 3 years’ experience in a similar role within a manufacturing environment
- Proficiency in Navision or similar ERP software
- Strong numerical, organizational, and analytical skills
- Attention to detail and accuracy in record keeping
- Ability to work independently and as part of a team
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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- Interviews will be carried out on a rolling basis until the position is filled.
- Only the shortlisted candidates will be contacted.
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