Background

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (R...

Responsibilities

Perform administrative and language-related tasks to support language managers and staff. Respond to queries related to language services, including procedures and protocols. Keep records of activities and processes, including attendance records of internal and external staff as needed. Undertake cross-assignments to perform other language support functions, under guidance, if required. Perform desktop publishing tasks, including proofreading or scoping, formatting documents, creating tables, graphics, and organization charts, incorporating corrections, and checking successive versions of documents against previous versions, following existing guidelines. Align bitexts to support the production of high-quality translation memories. Assist in distributing work, assigning and monitoring progress, registering incoming and outgoing documents, and supporting electronic transmission and processing of documentation. Support the collection and analysis of data, as well as the preparation of data presentations and reports. Assist with visualizations and the updating of information material such as web pages or brochures. Work on a variety of assignments and shifts as required. Assist managers in organizing the work of the team. Make effective use of relevant technologies and tools and master new ones as needed. Work effectively in teams by participating actively, communicating effectively, collaborating on tasks, and sharing responsibility for achieving team goals. Train and guide junior staff on language service tools and processes.

Education

Completion of High school diploma or equivalent is required.

Work Experience

A minimum of five (5) years of relevant working experience in desktop publishing, including draft typing, copy editing, proof-reading, design and typographical layout or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level University degree. Knowledge of UN editorial rules is desirable. One (1) year or more of experience in data analytics or related area is desirable.

• Perform administrative and language-related tasks to support language managers and staff.
• Respond to queries related to language services, including procedures and protocols.
• Keep records of activities and processes, including attendance records of internal and external staff as needed.
• Undertake cross-assignments to perform other language support functions, under guidance, if required.
• Perform desktop publishing tasks, including proofreading or scoping, formatting documents, creating tables, graphics, and organization charts, incorporating corrections, and checking successive versions of documents against previous versions, following existing guidelines.
• Align bitexts to support the production of high-quality translation memories.
• Assist in distributing work, assigning and monitoring progress, registering incoming and outgoing documents, and supporting electronic transmission and processing of documentation.
• Support the collection and analysis of data, as well as the preparation of data presentations and reports.
• Assist with visualizations and the updating of information material such as web pages or brochures.
• Work on a variety of assignments and shifts as required.
• Assist managers in organizing the work of the team.
• Make effective use of relevant technologies and tools and master new ones as needed.
• Work effectively in teams by participating actively, communicating effectively, collaborating on tasks, and sharing responsibility for achieving team goals.
• Train and guide junior staff on language service tools and processes.

• desktop publishing
• draft typing
• copy editing
• proof-reading
• design
• typographical layout
• data analytics

• Completion of High school diploma or equivalent is required.
• A minimum of five (5) years of relevant working experience in desktop publishing, including draft typing, copy editing, proof-reading, design and typographical layout or related area is required.
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level University degree.
• Knowledge of UN editorial rules is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.