Responsibilities or duties

Access, Security, and Accountability

• Hold and secure the laboratory room keys and administer authorized biometric access in accordance with hospital policy.
• Arrange and document temporary access for scheduled workshops, faculty, residents, and visiting groups; maintain an accurate access list and promptly remove access that is no longer required.
• Open, secure, and close the laboratory as needed for approved activities, and promptly report any access concern, loss, damage, or security incident.
• Ensure that equipment and consumables do not leave the laboratory without documented authorization and a clear return plan.

Equipment, Inventory, and Repairs

• Maintain a current master inventory of cameras, monitors, instruments, trainers, recording equipment, accessories, consumables, and other laboratory assets, including identification number, condition, location, and service status where applicable.
• Keep equipment organized, labeled, clean, securely stored, and ready for use.
• Complete daily equipment checks; perform safe first-line operational troubleshooting within training and authority and escalate technical or clinical concerns promptly.
• Coordinate preventive maintenance and repair, vendor or biomedical support; track unresolved repairs to completion.
• Monitor consumable levels and anticipated demand, and submit restocking or replacement needs early enough to prevent avoidable training interruption.

Scheduling and Training-Group Preparation

• Maintain the authoritative laboratory schedule and confirm bookings before communicating them to users; prevent double-booking and identify conflicts early.
• Maintain and update the visiting-groups calendar. Contact each expected group at least monthly, and again as needed, to confirm dates, participant numbers, training objectives, faculty, equipment, specimen, recording, and access requirements.
• Coordinate the lab schedule with faculty and residents.
• Prepare training stations, instruments, consumables, checklists, sign-in materials, audiovisual systems, and other materials before each session or workshop.
• Support training trips and off-site projects by preparing documented equipment and materials, confirming transport and return arrangements, and reconciling all items after the activity.

Attendance, Training Records, and Video Management

• Maintain complete and accurate attendance and sign-in records for all laboratory sessions, workshops, and visiting groups.
• Label, organize, quality-check, and upload training videos to the designated system promptly; maintain an index of uploaded recordings.
• Protect training records and videos from unauthorized access, alteration, disclosure, or loss, and follow approved retention and deletion processes.
• Maintain learner progress records required by the LAPP program and provide accurate data for reports and program review.

Specimens, Cleanliness, and Safe Practice

• Coordinate approved logistics for animal organs or other specimens used in training, including timing, quantity, transport, receipt, storage, preparation, and availability for the scheduled session.
• Follow hospital requirements for infection prevention, personal protective equipment, biological-material handling, decontamination, waste segregation, and disposal; obtain guidance when requirements are unclear.
• Maintain laboratory cleanliness, orderly work surfaces, and good laboratory practice before, during, and after all activities.
• Perform daily checks to confirm that equipment, sharps, specimens, waste, and surfaces have been handled safely and that the laboratory is ready for the next group/session.

Learner and Faculty Support

• Develop and maintain practical competence in the laboratory's laparoscopic skills, equipment setup, simulation tasks, assessment tools, and training workflow under designated faculty guidance.
• Orient every participant to the LAPP program and skills laboratory before training, including program objectives, laboratory access and layout, equipment-handling expectations, safety and cleanliness procedures, recording requirements, and participan
• Enroll each participant in the LAPP program.
• Observe training activity videos and provide timely, specific, actionable, and respectful feedback to faculty and residents using LAPP objectives, checklists, and proficiency standards.
• Distinguish operational and skills-lab feedback from independent clinical judgment; refer clinical questions, disputed assessments, or significant learner concerns to the responsible faculty member or Medical Education Programs Coordinator.
• Collect feedback from users and recommend practical improvements to lab flow, equipment readiness, training materials, data quality, and learner experience.

Reporting

• Submit a weekly report to the Medical Education Programs Coordinator covering sessions completed and planned, learner training progress, attendance, inventory status, consumable needs, equipment downtime or repairs, incidents, unresolved risks, and a
• Submit a monthly report on LAPP projects and trips, including activities completed, participants, outcomes, equipment and materials used, unresolved issues, lessons learned, and the next month's planned activities.
• Notify the Medical Education Programs Coordinator immediately of significant equipment loss or damage, access or confidentiality breaches, safety incidents, specimen-handling concerns, or any issue likely to cancel or materially disrupt training.

Qualifications or requirements 

• Demonstrated critical-thinking and problem-solving ability, including the capacity to identify causes, test practical solutions, and escalate issues appropriately.
• Strong organizational skills, attention to detail, and the ability to coordinate several schedules, training groups, equipment needs, and deadlines at the same time.
• High personal integrity and accountability in managing restricted access, confidential information, and expensive, delicate equipment.
• Clear written and oral communication skills, including the confidence and professionalism to give constructive feedback to surgeons, faculty, residents, and other learners.
• Curiosity and self-directed learning, with willingness to learn laparoscopic equipment, simulation tasks, training workflows, and the LAPP skills curriculum.
• Practical digital skills for calendars, spreadsheets, electronic records, video recording, file naming, uploading, and routine troubleshooting.
• Ability to work independently, prioritize urgent operational needs, follow through on unresolved matters, and report risks early.
• Ability to collaborate respectfully with clinical faculty, residents, visiting groups, Medical Education staff, and hospital support departments.
• Education, training, or work experience that demonstrates the competencies above.

Experience needed

• Experience in a skills laboratory, simulation center, training program, clinical environment, technical workshop, equipment service setting, events operation, or comparable role.
• Experience maintaining inventories, coordinating repairs, supporting audiovisual systems, or managing digital training records.
• Familiarity with infection-prevention practices, personal protective equipment, and safe handling and disposal of biological training specimens.

• Hold and secure the laboratory room keys and administer authorized biometric access in accordance with hospital policy.
• Arrange and document temporary access for scheduled workshops, faculty, residents, and visiting groups; maintain an accurate access list and promptly remove access that is no longer required.
• Open, secure, and close the laboratory as needed for approved activities, and promptly report any access concern, loss, damage, or security incident.
• Ensure that equipment and consumables do not leave the laboratory without documented authorization and a clear return plan.
• Maintain a current master inventory of cameras, monitors, instruments, trainers, recording equipment, accessories, consumables, and other laboratory assets, including identification number, condition, location, and service status where applicable.
• Keep equipment organized, labeled, clean, securely stored, and ready for use.
• Complete daily equipment checks; perform safe first-line operational troubleshooting within training and authority and escalate technical or clinical concerns promptly.
• Coordinate preventive maintenance and repair, vendor or biomedical support; track unresolved repairs to completion.
• Monitor consumable levels and anticipated demand, and submit restocking or replacement needs early enough to prevent avoidable training interruption.
• Maintain the authoritative laboratory schedule and confirm bookings before communicating them to users; prevent double-booking and identify conflicts early.
• Maintain and update the visiting-groups calendar. Contact each expected group at least monthly, and again as needed, to confirm dates, participant numbers, training objectives, faculty, equipment, specimen, recording, and access requirements.
• Coordinate the lab schedule with faculty and residents.
• Prepare training stations, instruments, consumables, checklists, sign-in materials, audiovisual systems, and other materials before each session or workshop.
• Support training trips and off-site projects by preparing documented equipment and materials, confirming transport and return arrangements, and reconciling all items after the activity.
• Maintain complete and accurate attendance and sign-in records for all laboratory sessions, workshops, and visiting groups.
• Label, organize, quality-check, and upload training videos to the designated system promptly; maintain an index of uploaded recordings.
• Protect training records and videos from unauthorized access, alteration, disclosure, or loss, and follow approved retention and deletion processes.
• Maintain learner progress records required by the LAPP program and provide accurate data for reports and program review.
• Coordinate approved logistics for animal organs or other specimens used in training, including timing, quantity, transport, receipt, storage, preparation, and availability for the scheduled session.
• Follow hospital requirements for infection prevention, personal protective equipment, biological-material handling, decontamination, waste segregation, and disposal; obtain guidance when requirements are unclear.
• Maintain laboratory cleanliness, orderly work surfaces, and good laboratory practice before, during, and after all activities.
• Perform daily checks to confirm that equipment, sharps, specimens, waste, and surfaces have been handled safely and that the laboratory is ready for the next group/session.
• Develop and maintain practical competence in the laboratory's laparoscopic skills, equipment setup, simulation tasks, assessment tools, and training workflow under designated faculty guidance.
• Orient every participant to the LAPP program and skills laboratory before training, including program objectives, laboratory access and layout, equipment-handling expectations, safety and cleanliness procedures, recording requirements, and participan
• Enroll each participant in the LAPP program.
• Observe training activity videos and provide timely, specific, actionable, and respectful feedback to faculty and residents using LAPP objectives, checklists, and proficiency standards.
• Distinguish operational and skills-lab feedback from independent clinical judgment; refer clinical questions, disputed assessments, or significant learner concerns to the responsible faculty member or Medical Education Programs Coordinator.
• Collect feedback from users and recommend practical improvements to lab flow, equipment readiness, training materials, data quality, and learner experience.
• Submit a weekly report to the Medical Education Programs Coordinator covering sessions completed and planned, learner training progress, attendance, inventory status, consumable needs, equipment downtime or repairs, incidents, unresolved risks, and a
• Submit a monthly report on LAPP projects and trips, including activities completed, participants, outcomes, equipment and materials used, unresolved issues, lessons learned, and the next month's planned activities.
• Notify the Medical Education Programs Coordinator immediately of significant equipment loss or damage, access or confidentiality breaches, safety incidents, specimen-handling concerns, or any issue likely to cancel or materially disrupt training.

• Critical-thinking and problem-solving ability
• Strong organizational skills
• Attention to detail
• Ability to coordinate multiple tasks simultaneously
• High personal integrity and accountability
• Clear written and oral communication skills
• Confidence and professionalism in giving feedback
• Curiosity and self-directed learning
• Practical digital skills (calendars, spreadsheets, electronic records, video recording, file naming, uploading, troubleshooting)
• Ability to work independently
• Ability to prioritize urgent operational needs
• Ability to follow through on unresolved matters
• Ability to report risks early
• Ability to collaborate respectfully
• Familiarity with infection-prevention practices
• Familiarity with personal protective equipment
• Familiarity with safe handling and disposal of biological training specimens

• BA/BSc/HND
• Demonstrated critical-thinking and problem-solving ability, including the capacity to identify causes, test practical solutions, and escalate issues appropriately.
• Strong organizational skills, attention to detail, and the ability to coordinate several schedules, training groups, equipment needs, and deadlines at the same time.
• High personal integrity and accountability in managing restricted access, confidential information, and expensive, delicate equipment.
• Clear written and oral communication skills, including the confidence and professionalism to give constructive feedback to surgeons, faculty, residents, and other learners.
• Curiosity and self-directed learning, with willingness to learn laparoscopic equipment, simulation tasks, training workflows, and the LAPP skills curriculum.
• Practical digital skills for calendars, spreadsheets, electronic records, video recording, file naming, uploading, and routine troubleshooting.
• Ability to work independently, prioritize urgent operational needs, follow through on unresolved matters, and report risks early.
• Ability to collaborate respectfully with clinical faculty, residents, visiting groups, Medical Education staff, and hospital support departments.
• Education, training, or work experience that demonstrates the competencies above.
• Experience in a skills laboratory, simulation center, training program, clinical environment, technical workshop, equipment service setting, events operation, or comparable role.
• Experience maintaining inventories, coordinating repairs, supporting audiovisual systems, or managing digital training records.
• Familiarity with infection-prevention practices, personal protective equipment, and safe handling and disposal of biological training specimens.