JOB PURPOSE

Responsible for security documentation and contract management. Responsible for record keeping, custody and control of access to securities, contracts, leases, and legal & conveyancing files to ensure minimum loss of documents. Responsible for case management including the issuing of demand letters; receiving and responding to demand letters; filing of suits, court applications, defenses, affidavits; finding and preparing documents andwitnesses; andgeneralcase&vendormanagementto minimizeBank’s legal risk.

KEY RESPONSIBILITIES

• Issuing instructions to lawyers about perfection of securities, following up on the same with the lawyers and customers, and ensuring that they are perfected in a timely manner within approved TATs
• Scrutiny of all credit & security documents and certifying as to their correctness
• Preparation of legal documents including contracts, leases, & MOUs, whenever called upon to do so by any department or branch of the Bank through the unit head and ensuring their completeness before handing in the signed & stamped document for custody.
• Research on and preparation of legal opinions on legal risk facing the Bank
• Undertaking audits of security documents
• Custodian and reporting officer for the Data Protection Act
• Review all KYCdocuments to ensure compliance with existing laws and regulations
• Review of all bank’s standard documentation from time to time
• Assist in the drawing up and review of legal procedures, policies, and Bank products
• Follow up outstanding security documents; and maintain a regular register/schedule of outstanding documents prior to disbursement
• Assist the bank on debt recovery process to ensure 100% compliance and recoveries of hardcore existing and written off debts
• Provision and interpretation of legal information to management
• Finding and preparation of witnesses for legal cases for and against the Bank
• Finding and preparation of documentary evidence for legal cases for and against the Bank
• Review & approval of pleadings and other supporting documents prior to filing of applications, cases, claims, defenses, and responses
• Research on and preparation of legal opinions on litigation risk facing the Bank
• Prepare monthly litigation reports for the department for management & quarterly reports on changes/advances in statute and case law for the board
• Review and negotiation of fee notes; and maintenance of a fee note register(s)
• Maintaining department’s litigation diary
• Review progress of outstanding litigation and liaise with and manage external lawyers’ objective
• Attend court to watch brief
• Provision and interpretation of legal information to management
• Draft MOUs and review on behalf of the bank
• Review all contract documents from and to all bank service providers
• Work closely with the HR department to review all staff-related matters & documentation to ensure the Bank’s compliance with the Employment Act and other HR related laws.
• To perform any other duty as assigned in line with the organization goals and objectives.

QUALIFICATION AND EXPERIENCE REQUIREMENTS

• Bachelor of Laws degree (LL. B) from a recognized University (Must)
• Diploma – KSL (Must)
• Holder of a CPS certificate (Added advantage)
• Holder of a COS Certificate (Added advantage)
• At least 3 years working in a Bank’s Legal department (Must)
• 6 months pupilage in a busy commercial law firm in the commercial department (M)
• High level of integrity and dependability
• Has a strong sense of urgency and results orientation
• Excellent customer service skills
• Able to multitask.
• A fast learner
• Good communication and interpersonal skills
• Good marketing and People management skills
• Must be self-driven; possess excellent administrative, communication and interpersonal skills, strong organization, and negotiation skills.

• Responsible for security documentation and contract management.
• Responsible for record keeping, custody and control of access to securities, contracts, leases, and legal & conveyancing files to ensure minimum loss of documents.
• Responsible for case management including the issuing of demand letters; receiving and responding to demand letters; filing of suits, court applications, defenses, affidavits; finding and preparing documents and witnesses; and general case & vendor management to minimize Bank’s legal risk.
• Issuing instructions to lawyers about perfection of securities, following up on the same with the lawyers and customers, and ensuring that they are perfected in a timely manner within approved TATs
• Scrutiny of all credit & security documents and certifying as to their correctness
• Preparation of legal documents including contracts, leases, & MOUs, whenever called upon to do so by any department or branch of the Bank through the unit head and ensuring their completeness before handing in the signed & stamped document for custody.
• Research on and preparation of legal opinions on legal risk facing the Bank
• Undertaking audits of security documents
• Custodian and reporting officer for the Data Protection Act
• Review all KYC documents to ensure compliance with existing laws and regulations
• Review of all bank’s standard documentation from time to time
• Assist in the drawing up and review of legal procedures, policies, and Bank products
• Follow up outstanding security documents; and maintain a regular register/schedule of outstanding documents prior to disbursement
• Assist the bank on debt recovery process to ensure 100% compliance and recoveries of hardcore existing and written off debts
• Provision and interpretation of legal information to management
• Finding and preparation of witnesses for legal cases for and against the Bank
• Finding and preparation of documentary evidence for legal cases for and against the Bank
• Review & approval of pleadings and other supporting documents prior to filing of applications, cases, claims, defenses, and responses
• Research on and preparation of legal opinions on litigation risk facing the Bank
• Prepare monthly litigation reports for the department for management & quarterly reports on changes/advances in statute and case law for the board
• Review and negotiation of fee notes; and maintenance of a fee note register(s)
• Maintaining department’s litigation diary
• Review progress of outstanding litigation and liaise with and manage external lawyers’ objective
• Attend court to watch brief
• Provision and interpretation of legal information to management
• Draft MOUs and review on behalf of the bank
• Review all contract documents from and to all bank service providers
• Work closely with the HR department to review all staff-related matters & documentation to ensure the Bank’s compliance with the Employment Act and other HR related laws.
• To perform any other duty as assigned in line with the organization goals and objectives.

• High level of integrity and dependability
• Strong sense of urgency and results orientation
• Excellent customer service skills
• Able to multitask
• Fast learner
• Good communication and interpersonal skills
• Good marketing and People management skills
• Self-driven
• Excellent administrative skills
• Strong organization skills
• Negotiation skills

• Bachelor of Laws degree (LL. B) from a recognized University (Must)
• Diploma – KSL (Must)
• Holder of a CPS certificate (Added advantage)
• Holder of a COS Certificate (Added advantage)
• At least 3 years working in a Bank’s Legal department (Must)
• 6 months pupilage in a busy commercial law firm in the commercial department (M)