THE OPPORTUNITY

You will be responsible for planning, coordinating and overseeing fleet and asset management services across the Shared Services Centre. Also you will ensure efficient, safe, compliant and cost-effective management of vehicles, transport operations, fuel, organizational assets and related logistics services while ensuring compliance with Plan International policies, donor requirements and local regulations.

KEY RESPONSIBILITIES

• Manage vehicle fleet operations, maintenance, repairs, data records, stock control, resource allocation, and driver supervision to ensure efficient and compliant fleet performance.
• Manage fuel supply, usage, storage, supplier evaluations, market surveys, and compliance with fuel tariff regulations to ensure accountability, efficiency, and uninterrupted fleet operations.
• Supervise, develop, and assess fleet staff and drivers, manage attendance and performance, conduct driving tests, ensure compliance with traffic regulations, and support driver recruitment and evaluations.
• Maintain accurate asset records and inventory, oversee asset inspections, acquisitions, transfers, and disposals, and monitor asset utilization and movements to ensure accountability and effective resource management.
• Oversee asset maintenance and repairs, coordinate service providers, implement preventive maintenance schedules, and manage maintenance budgets to ensure asset functionality, quality, and longevity.
• Monitor asset movement and utilization, maintain tracking systems, generate reports, and ensure compliance with organizational and donor requirements.
• Safeguard assets, conduct audits and physical verifications, ensure policy compliance, address security risks, and maintain asset management procedures.
• Manage fleet documentation, supplier payments, vehicle allocation, accident administration, registrations, inventory reporting, and cost optimization to ensure efficient and compliant fleet operations.

Plan International has a robust global policy for Safeguarding and PII policy for Preventing Sexual Harassment Exploitation and Abuse; and Gender Equality and Inclusion principles and Implementation Standards and Guidelines as applicable to your area of responsibility. You will therefore have a responsibility to adhere and enforce adherence of staff and associates within your sphere of responsibility.

You will be trusted to take on additional assignments within the scope of work as assigned by your supervisor on need basis.

What we are looking for:

Someone with a bachelor's degree in Logistics and Supply Chain Management, Transport and Fleet Management, Business Administration, or a related field from a recognized institution. Candidates with a Diploma and technical qualification with extensive relevant experience in fleet and asset management may also be considered where such experience demonstrably meets the requirements of the role.

You should have professional certification or technical training in Fleet Management, Transport Management, Asset Management, Motor Vehicle Mechanics, or a related discipline is an added advantage.

Experience

• At least 3–5 years of relevant professional experience in fleet, transport, logistics or vehicle management, preferably within an international NGO, humanitarian organization or similarly complex operating environment.
• Demonstrable experience managing vehicle fleets, maintenance schedules, fuel consumption, vehicle utilization, driver performance and fleet documentation.
• Experience working with fleet management systems such as FleetWave, TrackPoint or equivalent platforms.
• Experience managing vehicle accidents, insurance claims, repairs and regulatory compliance.
• Experience supervising drivers or other logistics personnel.
• Experience working with outsourced workshops, vehicle service providers and other fleet-related suppliers.
• Experience in fleet data analysis, reporting and cost optimization.
• Experience managing organizational assets throughout their lifecycle, including asset registration, tagging, transfers, disposals, and physical verification.
• Experience maintaining asset registers and conducting periodic asset audits.

Technical Skills

• Strong knowledge of fleet management principles and vehicle maintenance practices.
• Good understanding of Kenyan traffic, vehicle registration, insurance and transport regulations.
• Strong Excel/data analysis skills, including the ability to analyse fuel consumption, maintenance costs, vehicle utilization and fleet performance.
• Knowledge of 4WD vehicles and HF/VHF radio communication in field environments.
• Ability to use fleet management and tracking systems.
• Valid Kenyan driving licence, preferably with demonstrable experience driving 4WD vehicles.
• Strong written and spoken English.
• Strong planning, organizational, analytical and problem-solving skills.
• Ability to work independently and under pressure in a multicultural and humanitarian environment.
• Knowledge of asset lifecycle management principles.
• Knowledge of fixed asset registers and inventory management systems.
• Understanding of donor and organizational asset management requirements.
• Excellent written and verbal communication skills in English.

• Manage vehicle fleet operations, maintenance, repairs, data records, stock control, resource allocation, and driver supervision to ensure efficient and compliant fleet performance.
• Manage fuel supply, usage, storage, supplier evaluations, market surveys, and compliance with fuel tariff regulations to ensure accountability, efficiency, and uninterrupted fleet operations.
• Supervise, develop, and assess fleet staff and drivers, manage attendance and performance, conduct driving tests, ensure compliance with traffic regulations, and support driver recruitment and evaluations.
• Maintain accurate asset records and inventory, oversee asset inspections, acquisitions, transfers, and disposals, and monitor asset utilization and movements to ensure accountability and effective resource management.
• Oversee asset maintenance and repairs, coordinate service providers, implement preventive maintenance schedules, and manage maintenance budgets to ensure asset functionality, quality, and longevity.
• Monitor asset movement and utilization, maintain tracking systems, generate reports, and ensure compliance with organizational and donor requirements.
• Safeguard assets, conduct audits and physical verifications, ensure policy compliance, address security risks, and maintain asset management procedures.
• Manage fleet documentation, supplier payments, vehicle allocation, accident administration, registrations, inventory reporting, and cost optimization to ensure efficient and compliant fleet operations.

• Strong knowledge of fleet management principles and vehicle maintenance practices.
• Good understanding of Kenyan traffic, vehicle registration, insurance and transport regulations.
• Strong Excel/data analysis skills, including the ability to analyse fuel consumption, maintenance costs, vehicle utilization and fleet performance.
• Knowledge of 4WD vehicles and HF/VHF radio communication in field environments.
• Ability to use fleet management and tracking systems.
• Valid Kenyan driving licence, preferably with demonstrable experience driving 4WD vehicles.
• Strong written and spoken English.
• Strong planning, organizational, analytical and problem-solving skills.
• Ability to work independently and under pressure in a multicultural and humanitarian environment.
• Knowledge of asset lifecycle management principles.
• Knowledge of fixed asset registers and inventory management systems.
• Understanding of donor and organizational asset management requirements.
• Excellent written and verbal communication skills in English.

• Bachelor's degree in Logistics and Supply Chain Management, Transport and Fleet Management, Business Administration, or a related field from a recognized institution. Candidates with a Diploma and technical qualification with extensive relevant experience in fleet and asset management may also be considered where such experience demonstrably meets the requirements of the role.
• Professional certification or technical training in Fleet Management, Transport Management, Asset Management, Motor Vehicle Mechanics, or a related discipline is an added advantage.